Top 11 Executive assistant Jobs in San Luis Obispo, Ca

Executive Assistant
Zone 5 Technologies —San Luis Obispo, CA
- $84,000 - $114,000 a year
- 5 years
- Office
- US work authorization
- Paid holidays
- Health insurance
Quick Apply
Executive Operations Coordinator - Office of Student Success
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Customer service
- Research
- Health insurance
- Dental insurance
Assistant / Executive functioning coach for adult with development disability
Private Personal assistance —San Luis Obispo, CA
- $24 - $25 an hour
- Part-time
- Background check
- Childcare
- CPR Certification
Quick Apply
2d
Accounting Client Services Manager
Smith and James CPA —Morro Bay, CA
- $56,000 - $70,000 a year
- Overtime
- Google Workspace
- Management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
3d
Personal & Events Assistant
Native Trails Inc —San Luis Obispo, CA
- From $19 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Research
- Health insurance
- Dental insurance
Quick Apply

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Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE)
California State University —San Luis Obispo, CA
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Executive Assistant

Zone 5 Technologies
San Luis Obispo, CA

Quick Apply

Job Details

$84,000 - $114,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Project management tools
Confidential information handling
Executive administrative support
Documentation tools
Content development
Collaborative technology platforms
Microsoft Teams
Productivity software
Technical Proficiency

Full Job Description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

Position Summary
The Executive Assistant (EA) to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus. This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners.

The EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise. This is a role for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams.

Responsibilities

Executive Support

Manage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation.

Coordinate internal and external meetings, executive reviews, briefings, travel, and events.

Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress.

Draft, edit, and proofread executive correspondence, presentations, and communications.

Maintain strict confidentiality and exercise excellent judgment in sensitive matters.

Operational Coordination

Serve as a point of contact between the executive team and employees, customers, partners, and board members.

Track and manage executive action items, ensuring follow-through across functions.

Support onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews).

Assist in preparing materials for board meetings, investor updates, and high-level program reviews.

Organize and maintain executive files, documentation, and digital workspaces.

Execution & Process Support

Anticipate executive needs and proactively manage priorities, risks, and upcoming deadlines.

Improve executive team operating cadence—help maintain calendars for Obeya, staff meetings, 1:1s, and program reviews.

Coordinate travel logistics (domestic & international), itineraries, expense reports, and reconciliations.

Support planning and execution of company-wide events, all-hands meetings, and leadership communications.

Qualifications

Basic expectations for this role include a minimum of:

5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent).

Exceptional organizational, time-management, and prioritization skills.

Strong written and verbal communication abilities; ability to craft polished, executive-ready content.

High emotional intelligence, discretion, and ability to maintain confidentiality at all times.

Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities.

Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.

Our ideal candidate has:

Experience supporting executives in aerospace, defense, manufacturing, or technology fields.

Experience managing complex cross-functional workflows or executive-level project support.

Familiarity with government contracting, program reviews, or technical organizations.

Experience organizing leadership offsites or board-level meetings.

#LI-RD1

What's in it for you:

Benefits:

Competitive total compensation package
Comprehensive benefit package options include medical, dental, vision, life, and more.
401k with company-match
4 weeks of paid time off each year
12 annual company holidays

Why Join Zone 5 Technologies?

Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what's possible.
Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.

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Refine Your Search

executive assistant jobs in san luis obispo, ca

Executive Assistant

Executive Operations Coordinator - Office of Student Success

Assistant / Executive functioning coach for adult with development disability

Accounting Client Services Manager

Personal & Events Assistant

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