In-House Wedding CoordinatorAbout The Videre Estate
The Videre Estate is a luxury wedding venue in the heart of the Texas Hill Country. Our goal is to create an unforgettable experience for every couple who celebrates with us.
We're looking for an organized, personable, and detail-oriented In-House Wedding Coordinator to guide couples through the final stages of planning and confidently lead their wedding day. This role is perfect for someone who thrives in a fast-paced environment, enjoys building close relationships, and loves bringing events to life.
Our coordination packages range from Month-of Coordination to Three-Month Coordination, ensuring every couple receives the guidance and support they need leading up to their wedding.
Responsibilities
Responsibilities include, but are not limited to:
- Guide couples through the planning process by providing exceptional service through emails, phone calls, meetings, and venue visits.
- Build detailed wedding day timelines, venue floor plans, seating layouts, and ceremony logistics.
- Maintain accurate client information within our CRM and client portal.
- Offer planning guidance and thoughtful recommendations that help couples create a seamless wedding day.
- Conduct planning meetings, final walkthroughs, and timeline reviews.
- Coordinate with the venue operations team before, during, and after events.
- Communicate regularly with caterers, florists, DJs, photographers, planners, rental companies, and other vendors throughout the Austin, Texas Hill Country, and San Antonio areas.
- Ensure vendors and couples are meeting venue policies, deadlines, and logistical requirements.
- Troubleshoot and make real-time decisions on wedding days.
- Lead wedding days by managing the timeline, coordinating vendors, directing the wedding party, and ensuring every detail runs smoothly.
- Quickly troubleshoot challenges while maintaining a calm, professional, and positive attitude.
- Utilize software for CRM management, contracts, invoicing, floor plans, and event planning.
- Maintain organized client files and planning documents.
- When not actively coordinating weddings, assist with venue operations, venue tours, venue management, booked client support, and other administrative projects.
- Assist with venue Open Houses and marketing events.
Qualifications
We're looking for someone who:
- Has previous wedding or event coordination experience.
- Has exceptional attention to detail and organizational skills.
- Communicates professionally, confidently, and warm with clients, vendors, and team members.
- Thrives in a fast-paced environment and can effectively manage multiple weddings and deadlines.
- Is proactive, resourceful, and able to solve problems under pressure.
- Is comfortable learning and using multiple software platforms.
- Has excellent time management and the ability to prioritize competing tasks.
- Excellent written and verbal communication.
- Comfortable speaking confidently with clients and vendors.
- Is available to work evenings and weekends as required by the wedding industry.
- Has a passion for hospitality and creating meaningful client experiences.Benefits & Perks
- Full-time salaried position
- 10 days of paid time off annually
- Commission earned for every coordination package you manage
- Clothing stipend
- Opportunities for professional growth and leadership
- Work alongside a close-knit, supportive team that genuinely loves creating unforgettable weddings and events
- Every day is different - you'll play a key role in bringing dream weddings to life at one of the Texas Hill Country's premier wedding venues.
If you're passionate about weddings, love creating exceptional client experiences, and enjoy balancing detailed planning with the excitement of wedding day execution, we'd love to hear from you.
Pay: $52,000.00 - $65,000.00 per year
Benefits:
Work Location: In person
