Title: Compliance Coordinator
Category:Classified
Work Year: 12 months
Employment Type: Full Time
Work Location: AIMS K-12 College Prep District
FLSA: Exempt
Supervisor: Director of Compliance
Job Summary:
The Compliance Coordinator is a self-starter responsible for supporting organizational compliance initiatives, monitoring regulatory
requirements, maintaining accurate compliance and personnel records, administering employee benefits, managing personnel
contracts, and ensuring adherence to organizational policies, procedures, contractual obligations, and external agency
requirements. This role requires an independent, detail-oriented professional who consistently delivers high-quality and timely
results. Responsibilities include coordinating compliance activities, tracking Memoranda of Understanding (MOUs), charter renewal
requirements, and personnel contract timelines, maintaining compliance documentation, supporting policy implementation,
administering benefits-related processes, and preparing reports and submissions for leadership, governing bodies, and external
agencies. The Compliance Coordinator serves as a reliable point of contact for compliance, benefits, and contract-related matters
and supports operational processes that promote accountability, transparency, organizational effectiveness, and employee well-
being. Reporting to the Director of Compliance, this role ensures compliance obligations, benefits administration, and personnel contracts are monitored, documented, and managed in alignment with applicable regulations, organizational standards, and
contractual requirements.
Responsibilities: (Incumbents may perform any combination of the essential functions shown below.
This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this
classification, but is intended to reflect the principal job elements accurately.)
Essential Job Duties:
- Administer employee benefit programs by processing enrollments, changes, and terminations.
- Maintain and update benefits information in HRIS and carrier systems to ensure consistency across platforms
and accurate payroll deductions.
- Support compensation management by reviewing salary schedules, preparing contract updates, validating salary
placement and pay changes, and ensuring compensation aligns with board-approved structures and district
policies.
- Process and verify personnel transactions (i.e. position changes, salary adjustments, reclassifications, and
Verification of Employment requests) ensuring all actions are accurately recorded, properly documented, and
aligned with HR and payroll requirements.
- Serve as the primary point of contact for insurance carriers and vendors, assisting with claim questions,
coverage clarification, and benefit-related problem solving.
- Support annual open enrollment by preparing communication materials, coordinating informational sessions,
updating enrollment forms, and ensuring timely completion of all required documentation.
- Prepare and distribute employment contracts, ensuring accuracy aligned to salary schedules.
- Review Paycom Personnel Action Forms (PAFs) and salary placements for accuracy, ensuring compensation
aligns with Board-approved schedules and approved personnel changes.
- Compile, validate, and submit required HR and benefits data to Finance, Compliance, and external agencies,
ensuring completeness, accuracy, and timeliness of all reports related to staffing, compensation, benefits
utilization, and regulatory requirements.
- Monitor and maintain compliance with Alameda County Office of Education (ACOE) requirements, organizational
policies, and regulatory standards by tracking compliance obligations, maintaining documentation, and ensuring
timely completion of required activities.
- Coordinate and maintain tracking of Memoranda of Understanding (MOUs), charter renewal requirements, and
compliance documentation to support timely submissions, approvals, and ongiong organizationl compliance.
- Conduct HRIS audits of salary, benefits, stipends, calendars, and position data to identify inaccuracies and
coordinate corrections with appropriate district personnel.
- Process personnel changes including salary adjustments, position updates, reassignments, and supplemental pay
changes as directed by the Director of Compliance.
- Support the annual performance evaluation cycle, including tracking due dates, providing reminder notifications,
organizing evaluation documents, and updating evaluation records in HRIS.
- Assist with communication regarding salary placement, compensation schedules, stipends, and contract
interpretations, ensuring clear and accurate information is provided.
- Maintain accurate salary and benefits information within the HRIS through routine data audits, timely updates,
cross-checking system entries with supporting documentation, and resolving discrepancies to ensure payroll and
reporting accuracy.
- Coordinate docume ntation for leaves of absence, ensuring employees receive the appropriate paperwork,
timelines, and next-step guidance; maintain updated leave records within HRIS.
- Provide accurate data and documentation for internal and external audits related to benefits, salary placement,
or personnel transactions.
- Maintain up-to-date knowledge of benefits regulations, salary schedule structures, and personnel processes to
support consistent application of district policies.
- Conduct periodic reviews of employee data, employment records, and benefits documentation to ensure
compliance with federal and state regulations, internal HR protocols, and audit standards required by governing
agencies.
- Prepare reports and summaries related to benefits participation, contract status, personnel changes, and salary
updates for review by the Director of Compliance and leadership teams.
- Assist with onboarding by preparing benefits materials for new hires, communicating enrollment steps, and
supporting employees through the benefits selection process.
- Collaborate with Finance to ensure salary and benefits data align for payroll processing, budget planning, or state
reporting needs.
- Support special projects related to compensation, benefits communication, HR system improvements, and
compliance updates as assigned by the Director of Compliance.
- Serve as a primary point of contact with insurance providers and third-party administrators, facilitating timely
resolution of benefit inquiries and claims, coordinating information requests, and maintaining productive vendor
relationships.
- Maintain thorough and organized electronic and physical files for contracts, benefits documentation, and
personnel-related items in accordance with confidentiality expectations.
- Provide proactive and responsive support regarding benefits, compensation, contracts, and related HR functions.
- Administer employee benefit programs by verifying eligibility, processing enrollment and qualifying event
changes, coordinating annual open enrollment activities, and ensuring that benefit selections are accurately
reflected in all systems and employee records.
Qualifications:
- Bachelor’s Degree in human resources, business administration, or related field preferred; equivalent
experience considered.
- Minimum of three years of experience in benefits administration, payroll support, compensation processing, or
HR operations.
- Fingerprint clearance and TB test required.
Knowledge and Abilities:
- Benefits programs, eligibility rules, and open enrollment processes.
- Compensation processing, salary placement rules, and personnel transaction workflows.
- HRIS data entry and personnel record management.
- Employee leaves administration (FMLA, CFRA, ADA interactions).
- Applicable federal and state laws governing benefits and compensation.
- Microsoft Office, Google Workspace, and HR information systems.
- Ability to maintain accurate and confidential benefits and salary records.
- Can process contracts and personnel changes with a high degree of accuracy.
- Communicates benefit and compensation information clearly to employees.
- Manages multiple priorities in a fast-paced HR environment.
- Supports performance management processes and maintains related documentation.
- Works collaboratively with supervisors, and external partners.
- Applies rules, regulations, and procedures related to compensation and benefits.
- Solves problems independently and exercises sound judgment.
Physical Activity Requirements:
Minimum Work Position (Percentage of Time):
Standing: 30% | Walking: 20% | Sitting: 50%
Minimum Body Movement (Frequency):
None (0) | Limited (1) | Occasional (2) | Frequent (3) | Very Frequent (4)
Lifting (lbs.): 15-18 Lifting: 2 Bending: 2
Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1
Climbing Ladders: 0 Climbing Stairs: 2
Non-Discrimination: AIMS College Prep Charter District does not discriminate on the basis of race, color, religion,
gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin,
or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational
services, programs or activities.
