ESSENTIAL DUTIES:
Plan, organize, control and direct accounting, student finance, and payroll operations and activities including the preparation, development, monitoring, review, analysis, maintenance and adjustment of College District funds and accounts; establish and maintain fiscal timelines and priorities for the College; ensure related activities comply with established standards, requirements, internal controls, laws, codes, regulations, policies and procedures.
Develop and prepare the annual preliminary College budget; monitor and analyze the College budget to ensure proper allocations, fund disbursement and fiscal solvency; review, evaluate and project annual revenue and expenditures to determine budget requirements; revise the annual budget in response to college needs; monitor spending to assure compliance with established limitations.
Coordinate, direct and participate in financial record-keeping, reporting and related auditing functions including general accounting, accounts payable and payroll functions to ensure accurate and timely accounting and reporting of college accounts and budgets; monitor fiscal performance and integrity of college funds including Bookstore, Food Services and other enterprises.
Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and review work to ensure accuracy, completeness and compliance with established standards, requirements and procedures; conduct fiscal training sessions as needed.
Direct the calculation, posting, auditing and adjustment of journal entries; coordinate and direct the monitoring, evaluation, balancing and reconciliation of various accounts, funds and budgets; ensure accurate accounting of funds including income and expenditures; initiate budget and fund transfers and adjustments as appropriate; audit accounts for errors and make appropriate adjustments.
Monitor, evaluate and enhance the current and long-range fiscal solvency, effectiveness and efficiency of the College District; develop, analyze and provide technical assistance to various administrators concerning fiscal plans, goals, objectives and strategies; provide technical directions to administrators in ensuring smooth and efficient fiscal and budgetary functions and activities.
Direct and participate in the preparation and maintenance of various financial and statistical records, statements and reports related to budgets, accounts, funds, income, expenditures, projections, audits, fiscal performance and assigned activities.
Monitor and analyze accounting operations, systems and activities for financial effectiveness and operational efficiency; direct the planning, development and implementation of policies, procedures, systems and programs to enhance the financial effectiveness and operational efficiency of accounting operations and activities.
Direct the input of a variety of financial and statistical data into an assigned computer system; oversee the maintenance of related automated records and files; direct and participate in generating a variety of computerized reports; ensure accuracy of input and output data; oversee the development of technology systems and processes to enhance the efficiency of college fiscal functions.
Manage the development and implementation of fiscal reporting and special accounting projects; direct the research, compilation, assembly and analysis of a variety of related financial, statistical and budgetary information; investigate and resolve financial issues, errors and discrepancies; develop and implement data collection, analysis and presentation methodology for studies and projects.
Maintain current knowledge of State and federal laws, codes, rules, regulations and pending legislation related to accounting and budgetary functions; modify programs and procedures to ensure compliance with established requirements as necessary; implement accounting standards as needed.
Provide consultation and technical expertise to administrators, personnel, outside agencies and others concerning fiscal operations and activities; respond to inquiries and provide detailed technical information concerning related accounts, funds, budgets, transactions, records, standards, principles, laws, codes, regulations, policies and procedures; ensure proper and timely resolution of fiscal issues and discrepancies.
Coordinate fiscal functions to ensure smooth and efficient annual audits; direct audit-related activities for calendar and year-end closing activities.
Direct accounts payable and payroll functions to ensure accurate and timely payment of financial obligations and employees; direct the issuing and distribution of checks and other payments.
Develop and prepare the annual preliminary accounting budget; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
Provide technical information and assistance to the Vice President concerning fiscal and budgetary activities, needs and issues; assist in the formulation and development of policies, procedures and programs; oversee the development and implementation of fiscal goals and objectives.
Communicate with administrators, personnel and various outside agencies to exchange information, coordinate activities and resolve issues or concerns.
Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work .
Attend and conduct a variety of meetings as assigned; prepare and deliver oral presentations concerning fiscal operations, activities, needs and issues.
OTHER DUTIES:
Perform related duties as assigned.
