Top 123 Senior program/project coordinator Jobs in Santa Clara, Ca

Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Director of Corporate Services - Governance/Risk/Facility Mgmt
Everforth, Cybercoders —San Jose, CA
- $160,000 - $180,000 a year
- Full-time
- Hybrid work
- 6 years
- Office
- Supervising experience
- Health insurance
- Dental insurance
Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley
Another Source —San Jose, CA
- $29.33 - $35.58 an hour
- Overtime
- Mid-level
- Office
- 3 years
2d
Manufacturing Electrical Engineer
TMP Worldwide India Private Limited for ERS US —Milpitas, CA
- $71,000 - $108,000 a year
- Email
- Engineering
- Mid-level
- Bachelor's degree
- AD&D insurance
- Paid holidays
Quick Apply
Associate Director, Silicon Valley Small Business Development Center (SBDC)
NorCal Small Business Development Center —San Jose, CA
- $85,000 - $130,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Google Workspace
- Management
- Health insurance
- Dental insurance
Quick Apply
Area Director, Silicon Valley Small Business Development Center (SBDC)
NorCal Small Business Development Center —San Jose, CA
- $95,000 - $155,000 a year
- Weekends as needed
- Background check
- Management
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Senior MEP Coordinator
Johnson Service Group Inc. —San Jose, CA
- $150,000 - $200,000 a year
- Microsoft Outlook
- Construction site
- CAD
- Fuel card
Quick Apply
HVAC Mechanical Project Coordinator
Western Allied Mechanical —Union City, CA
- $70,000 - $105,000 a year
- Full-time
- Construction site
- Mid-level
- Microsoft Office
- Profit sharing
- AD&D insurance
Quick Apply
6d
Assistant Recreation Coordinator
LOS GATOS COMMUNITY —Los Gatos, CA
- $32.85 - $50.96 an hour
- Full-time
- CPR Certification
- Microsoft Outlook
- Basic math
Quick Apply
Senior Communications Specialist, Visual Storytelling and Community Engagement
San Jose Water Company —San Jose, CA
- $95,000 - $117,000 a year
- Full-time
- Spanish
- Construction site
- Mid-level
9d
Project Administrative Coordinator (ADAS)
BERTRANDT US INC —San Jose, CA
- $50 - $52 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Project Coordinator
Gensler —San Jose, CA
- $60,000 - $75,000 a year
- Full-time
- Research
- Mid-level
- Office
- Profit sharing
- Paid holidays
12d
Naturalist ($25.06/hour - $33.81/hour)
HAYWARD AREA RECREATION & PARK DISTRICT —Hayward, CA
- $25.06 - $33.81 an hour
- Part-time
- Bilingual
- Background check
- 18 years or older
3d
Associate Project Coordinator, Energy Commercial Deployment
Tesla —Palo Alto, CA
- $96,000 - $144,000 a year
- Full-time
- Microsoft Outlook
- Construction site
- Research
- Commuter assistance
- Health savings account
Sr. Program Project Coordinator to the CMIO (Chief Medical Information Officer)
Stanford Health Care —Palo Alto, CA
- $45.94 - $59.73 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Executive Assistant
Coupang —San Jose, CA
- $89,000 - $153,000 a year
- Google Workspace
- Microsoft Excel
- 5 years
- Commuter assistance
- Paid parental leave
Quick Apply
Associate Program Experience Coordinator, Workplace
Tesla —Palo Alto, CA
- $76,000 - $114,000 a year
- Weekends as needed
- 5 years
- Research
- Office
- Commuter assistance
- Health savings account
Sr. Grants Administrator
American Heart Association —San Jose, CA
- $100,000 - $110,000 a year
- Full-time
- 5 years
- Bachelor's degree
- Mentoring
- Wellness program
- Paid holidays
4d
Workplace Coordinator
Take-Two Interactive Software, Inc. —San Mateo, CA
- $60,000 - $88,800 a year
- Monday to Friday
- Hospitality
- Google Workspace
- Mid-level
- Wellness program
- Commuter assistance
Quick Apply
ADA/504 Coordinator
Santa Clara University —Santa Clara, CA
- Weekends as needed
- 7 years
- Writing skills
- Research
5d

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Executive Assistant & Office Coordinator

DCL Logistics -
Fremont, CA

Quick Apply

Job Details

Full-time
$34 - $43 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Business travel arrangements
Spreadsheets
Executive administrative support
English
Microsoft Office
Calendar management
Meeting facilitation
Appointment scheduling
Personal assistant experience
Time management
Travel planning
Excel data analysis

Full Job Description

About DCL Logistics

For over 40 years, DCL Logistics has powered the brands that shape how the world shops. We are a modern 3PL and a technology company at heart, trusted by high-growth, innovative names in consumer electronics, health and beauty, wellness, and connected devices. Our proprietary platforms (eFactory, SelectShip, and ReturnTrak) give our clients full command of their supply chain, and our ISO 9001:2015 certified facilities deliver the precision and quality their customers expect. Headquartered in Silicon Valley with a national network reaching 96% of the U.S. population on two-day ground, we help ambitious brands scale without limits.

Why DCL

We are more than a fulfillment company. We are a team of people who make it happen. Our culture is built on four core values that show up in everything we do: Make It Happen, Be Resourceful, Deliver Operational Excellence, and We Care. Here, your work is visible, your ideas matter, and your impact is real from day one. We move fast, we hold ourselves to the highest standard, and we take care of our people. When you join DCL, you don't just join an organization. You join a family.

The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring flawless day-to-day office operations. The successful candidate anticipates executive needs, demonstrates exceptional attention to detail, and maintains composure in a fast-paced, logistics-driven environment. Priority support flows to the President, with secondary support to the CRO and HR Director.

DUTIES AND RESPONSIBILITIES:

Executive Support — President Priority

Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions
Serve as calendar gatekeeper for CRO and HR Director, prioritizing competing demands
Prepare executive summaries, meeting agendas, and briefing materials tailored to audience and context
Draft and edit executive-level correspondence and communications on behalf of executives
Handle confidential information with absolute discretion
Screen, prioritize, and route communications to appropriate decision-makers
Anticipate executive needs before they are articulated

Strategic Travel Coordination & Logistics

Book and manage complex, multi-city travel itineraries for executives (domestic and international)
Demonstrate strategic judgment on travel routing — optimize for efficiency, cost, and executive time (e.g., avoid unnecessary long-haul trips; consolidate regional travel when possible)
Coordinate accommodations, ground transportation, and meeting logistics at each destination
Prepare detailed travel itineraries including weather, venue layouts, distance between locations, timing considerations, and alternative routing options
Monitor real-time travel changes and resolve disruptions proactively
Manage executive travel expenses, reconcile receipts, and track spending in Excel
Coordinate travel for multiple executives simultaneously, balancing competing schedules

Office Operations & Client Experience

Serve as primary point of contact for all office operations and facilities management
Coordinate conference room scheduling, setup, and technology for client visits and internal meetings
Greet and coordinate logistics for client and vendor visits, ensuring professional first impressions
Manage office vendors, supply ordering, and inventory (including facilities maintenance, supplies, equipment)
Support office aesthetics and environment (e.g., plants, décor, cleanliness standards)
Coordinate company events, executive visits, and high-caliber client entertainment
Support onboarding logistics for new corporate hires (workspace setup, orientation materials, equipment)

Administrative Coordination & Process Management

Track action items from executive meetings and follow up with department leaders on deadlines
Maintain organized digital filing systems and document management
Coordinate multi-signature document approvals and routing
Support invoice approvals and expense tracking across executive accounts
Assist with company-wide announcements and communications
Manage project tracking and administrative support as assigned
Additional duties as required

KEY COMPETENCIES:

Exceptional organizational and prioritization skills with ability to juggle competing demands
Meticulous attention to detail with strategic thinking (knowing what matters and why)
Executive presence, discretion, and professional judgment
Advanced written and verbal communication skills (including executive-level writing)
Expert calendar and travel management expertise
Proactive problem-solving and ability to anticipate needs
Proficiency in Microsoft Excel (expense tracking, travel analytics, data organization)
Ability to remain composed under pressure and meet tight deadlines
Client-facing interpersonal skills and professional demeanor
Understanding of logistics and operations environments

EXPERIENCE & QUALIFICATIONS:

Minimum 5 plus years of executive administrative support (C-suite or senior leadership level preferred)
Proven experience managing complex, multi-city travel itineraries
Demonstrated ability to support multiple executives simultaneously
Strong Excel proficiency — comfortable working with data, tracking, and analysis
Experience in fast-paced, logistics, manufacturing, or operations environments preferred
Experience writing executive-level correspondence
Ability to obtain and maintain confidentiality and discretion standards

Job Type: Full-time

Pay: $34.00 - $43.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

senior program/project coordinator jobs in santa clara, ca

Executive Assistant & Office Coordinator

Director of Corporate Services - Governance/Risk/Facility Mgmt

Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley

Manufacturing Electrical Engineer

Associate Director, Silicon Valley Small Business Development Center (SBDC)

Area Director, Silicon Valley Small Business Development Center (SBDC)

Senior MEP Coordinator

HVAC Mechanical Project Coordinator

Assistant Recreation Coordinator

Senior Communications Specialist, Visual Storytelling and Community Engagement

Project Administrative Coordinator (ADAS)

Project Coordinator

Naturalist ($25.06/hour - $33.81/hour)

Associate Project Coordinator, Energy Commercial Deployment

Sr. Program Project Coordinator to the CMIO (Chief Medical Information Officer)

Senior Executive Assistant

Associate Program Experience Coordinator, Workplace

Sr. Grants Administrator

Workplace Coordinator

ADA/504 Coordinator

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