Top 3964 Specialist Jobs in Santa Monica Ca

Accounting & Expense Specialist
Philanthropic Investment Company —Santa Monica, CA
- $20 - $40 an hour
- Contract
- Background check
- Up to 50% travel
- Mid-level
Quick Apply
Shipping & Receiving Specialist (Swing Shift)
Impulse Space —Redondo Beach, CA
- $25 - $35 an hour
- Overtime
- Mid-level
- Forklift
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Chain Execution Specialist
Reyes Beverage Group —Santa Monica, CA
- $26.50 an hour
- Monday to Friday
- High school diploma or GED
- Driver's License
- 21 years or older
- Mileage reimbursement
Emergency Management Specialist
UCLA Health —Los Angeles, CA
- $82,434.24 - $171,779.76 a year
- Microsoft Outlook
- Writing skills
- Mid-level
7d
Inventory Specialist (Tues-Sat)
Impulse Space —Redondo Beach, CA
- $30 - $35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Client Relationship Specialist- Santa Monica, CA
Charles Schwab —Santa Monica, CA
- $29.33 - $48.41 an hour
- Office
- 1 year
- Communication skills
- Paid parental leave
- Employee stock purchase plan
6d
Employee Relations Specialist
The Metropolitan Water District of Southern California —Los Angeles, CA
- $128,814 - $169,250 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Learning Specialist
UCLA —Los Angeles, CA
- $68,800 - $141,000 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Mid-level
5d
Specialist: Seasonal, Part-time
Apple —Santa Monica, CA
- $24.00 - $30.59 an hour
- Part-time
- Entry level
- Employee stock purchase plan
- Health insurance
Patient Services Specialist - PMI Float Southern LA County
Providence —Santa Monica, CA
- $24.00 - $31.52 an hour
- Full-time
- Clinic
- Fair chance
- Entry level
- Paid parental leave
- Paid holidays
Resident Service Specialist - Junction Santa Monica
UDR, Inc. —Santa Monica, CA
- $28.50 - $30.50 an hour
- Word processing
- Residential
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
5d
Patient Services Specialist - Float Santa Monica
Providence —Santa Monica, CA
- $24.00 - $31.52 an hour
- Full-time
- Float pool
- Clinic
- Neurology
- Paid parental leave
- Paid holidays
Patient Services Specialist and Senior Patient Services Specialist - Santa Monica
Providence —Santa Monica, CA
- $24.00 - $35.77 an hour
- Multiple hires
- Mid-level
- Office
- Continuous improvement
- Paid parental leave
- Paid holidays
Product Specialist
TJX Companies —Los Angeles, CA
- $104,800 - $136,200 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Merchandising
- Mid-level
- Health savings account
- Paid holidays
Product Specialist
The TJX Companies, Inc. —Los Angeles, CA
- $104,800 - $136,200 a year
- Hybrid work
- Microsoft Excel
- Merchandising
- Mid-level
- Health savings account
- Paid holidays
Administration Specialist
T&T Supermarket —Los Angeles, CA
- $70,304 - $78,000 a year
- Full-time
- Spanish
- Inventory management
- English
- Paid training
- AD&D insurance
Property Administrative Specialist
Marriott International, Inc —Los Angeles, CA
- $30.22 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Vendor Management Specialist
UCLA —Los Angeles, CA
- $26.92 - $50.86 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
11d
Enrollment Specialist (Part-Time) (Fully-Remote) (PST Hours)
Phamily —Los Angeles, CA
- $21 an hour
- Part-time
- Remote
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Program Specialist
USC —Los Angeles, CA
- $32.43 - $36.05 an hour
- Microsoft Outlook
- Mid-level
- Administrative experience

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Accounting & Expense Specialist

Philanthropic Investment Company
Santa Monica, CA

Quick Apply

Job Details

Contract
$20 - $40 an hour

Qualifications

Interpersonal skills
Policy & process development
Bachelor's degree
Attention to detail
Organizational skills
Critical thinking
Stakeholder relationship building

Full Job Description

This position is onsite at our Los Angeles location. Relocation expenses are not provided.

Who We Are

Our every action is a love letter to the world. Our Mission is to BOOST people to be their best selves so we can improve the world together. Sound ambitious? We believe we can achieve it if we work together because no one can succeed alone — which is why we need you! Are you ready?

The Contract Expense Management Specialist will be an integral part of the family office group and will report directly to the Controller. You’ll be responsible for providing a variety of accounting and administrative services with limited supervision.

Who You Are

You’re an energetic, detail-oriented self starter who thrives on accountability and operational excellence. You take ownership of outcomes, not just tasks, and you’re comfortable following up, enforcing processes, and ensuring things get done the right way.

You are highly organized and proactive, with a strong sense of urgency and follow-through. You don’t let things slip—you track, monitor, and close loops consistently. You’re comfortable working across teams, building relationships, and holding others accountable while maintaining professionalism and trust.

You thrive in fast-paced environments, can pivot quickly, and are able to manage multiple priorities at once. You are discreet, trustworthy, and understand the importance of handling sensitive financial information with care.

You’re a problem solver and systems thinker who looks for ways to improve processes, not just execute them. You communicate clearly, think critically, and operate with a high level of integrity and judgment.

What You'll Do

Expense Management (Primary Function)

Own the end-to-end expense management process using Emburse
Ensure all expenses are submitted on time, fully documented, and policy-compliant
Monitor and reconcile credit card transactions and expense reports
Maintain clean, accurate, and audit-ready financial records at all times

POD Expense Oversight

Act as the primary expense liaison across all PODs
Oversee expense activity across teams, ensuring adherence to timelines and policies
Proactively follow up on:
Missing receipts
Late submissions
Incomplete or incorrect reports
Build strong relationships across teams to drive responsiveness and accountability

Compliance & Enforcement

Enforce expense policies and financial controls across the organization
Review and reject incomplete or non-compliant submissions
Hold stakeholders accountable to deadlines and documentation standards
Escalate repeated non-compliance or risks to A&F leadership as needed

System Ownership (Emburse)

Serve as the primary administrator and owner of the Emburse platform
Maintain and optimize:
Approval workflows
Policy rules
User permissions
Continuously improve system efficiency and adoption across the organization

Reporting & Insights

Track and analyze expense data across PODs
Identify trends, inconsistencies, and potential risks
Provide insights and reporting to A&F leadership to support financial accuracy

Process Improvement & Documentation

Identify inefficiencies in expense workflows and implement improvements
Develop and maintain SOPs and documentation
Support scalable systems that enable operational continuity as the organization grows

Training & Adoption

Train team members on proper expense submission and use of Emburse
Reinforce financial discipline and best practices across the organization
Drive consistent adoption of tools and processes

Confidentiality

Maintain strict confidentiality regarding financial and organizational information
Handle sensitive data with discretion, professionalism, and sound judgment

What You'll Bring

3–6+ years of experience in finance operations, accounting, or expense management
Experience owning or managing an expense platform (Emburse or similar)
Strong attention to detail and organizational skills
Proven ability to follow up consistently and enforce processes
Experience working across teams or business units
High level of discretion, integrity, and professionalism
Strong problem-solving and critical thinking skills
Excellent verbal and written communication skills
Ability to manage multiple priorities in a fast-paced environment
Tech-savvy with the ability to learn and optimize new systems quickly
A proactive, ownership-driven mindset with strong follow-through
Ability to pivot quickly and remain flexible as priorities evolve

Physical Requirements/Work Environment:
Prolonged periods of sitting or standing and working on a computer

Work Authorization/Security Clearance Requirements:
N/A

EEO Statement:

We are an Equal Opportunity Employer committed to a work environment that supports and respects all individuals. We do not discriminate on any basis protected by applicable federal, state, or local law.

Compensation will be determined based on experience, skills, location, engagement scope, travel requirements, and other job-related factors.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and for religious beliefs and practices, in accordance with applicable law.

IMPORTANT NOTICES

**For the health and safety of our employees and the workplace, all employees are expected to be up to date on required vaccinations (Influenza, COVID-19, and Tdap (received within the last 10 years)) and to receive annual influenza and COVID-19 vaccine, unless a reasonable accommodation is approved based on a medical condition or sincerely held religious belief.

**This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may change at any time with or without notice, based on strategic priorities.

**Availability outside standard business hours may be required.

We can’t wait to meet you. Bye for now!

Pay: $20.00 - $40.00 per hour

Application Question(s):

How many years of experience do you have managing an expense platform like Emburse, Concur, or Expensify? Please specify which platform(s) you have used and whether you have experience managing approval workflows or user permissions within those systems.
Maintain "audit-ready financial records" is a primary function of this position. Can you describe your process for reviewing high volumes of transactions to ensure 100% accuracy and policy compliance? How do you ensure nothing "slips through the cracks"?
This role calls for a "systems thinker." Can you provide an example of a process inefficiency you identified in a previous finance or operations role and the steps you took to implement a more scalable solution?
A core part of this role is enforcing policies and following up on missing receipts or late submissions. Describe a time when you had to hold a team member or stakeholder accountable for a missed deadline or a non-compliant expense. How did you handle the situation while maintaining a professional relationship?
This position requires dealing with sensitive financial information and high-level discretion. Can you confirm your experience working with confidential data and explain how you ensure the integrity and security of that information in your daily workflow?
Based on the job description, do you have at least 3–6 years of experience in finance operations, accounting, or expense management? Please briefly describe your previous involvement in the end-to-end expense reconciliation process.

Education:

Bachelor's (Required)

Willingness to travel:

50% (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

specialist jobs in santa monica ca

Accounting & Expense Specialist

Shipping & Receiving Specialist (Swing Shift)

Chain Execution Specialist

Emergency Management Specialist

Inventory Specialist (Tues-Sat)

Client Relationship Specialist- Santa Monica, CA

Employee Relations Specialist

Learning Specialist

Specialist: Seasonal, Part-time

Patient Services Specialist - PMI Float Southern LA County

Resident Service Specialist - Junction Santa Monica

Patient Services Specialist - Float Santa Monica

Patient Services Specialist and Senior Patient Services Specialist - Santa Monica

Product Specialist

Product Specialist

Administration Specialist

Property Administrative Specialist

Vendor Management Specialist

Enrollment Specialist (Part-Time) (Fully-Remote) (PST Hours)

Program Specialist

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