Top 11 Administrative specialist Jobs in Scarborough, Me

Special Education Administrative Asst & Data Specialist
Maine RSU 21 —Kennebunk, ME
- $25.72 - $32.12 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
7d
Special Education Administrative Asst & Data Specialist
RSU 21 —Kennebunk, ME
- $25.72 - $32.12 an hour
- Full-time
- Mid-level
- Office
- 3 years
5d
Administrative Specialist II
MaineHealth —South Portland, ME
- $21.09 - $27.12 an hour
- Email
- Mid-level
- 3 years
- High school diploma or GED
- Paid parental leave
- Parental leave
12d
Administrative Specialist III
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
13d
Claims Administrative Support Specialist
Progressive —S Portland, ME
- $17.83 - $22.80 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Office Specialist I - Maine Correctional Center, Windham.
State of Maine —Windham, ME
- $40,268.80 - $57,470.40 a year
- Online Application
- Microsoft Outlook
- Research
- Administrative experience
- Paid parental leave
- Paid holidays
13d
Data Entry Specialist
UNITY ENVIRONMENTAL UNIVERSITY —New Gloucester, ME
- $24 an hour
- Extended hours
- Word processing
- Office
- High school diploma or GED
7d
Project Delivery Specialist 2
Woodard & Curran —Portland, ME
- $25 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Medical Front Office - Patient Service Specialist
Saco Bay PT —Wells, ME
- $18 - $20 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance

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Executive Assistant
InterMed, P.A. —South Portland, ME
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information.
$29.62 - $42.95 an hour
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Personal / Executive Assistant
The Middlesex Corporation —Portsmouth, NH
Use QuickBooks regularly for financial tracking, transaction entry, categorization, and basic reconciliations. Assist with bill payments and expense management.
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Enrollment Specialist/Secretary
Oakmont Education —Columbus, OH
Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information and address complaints.
$50,000 - $65,000 a year
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Advancement Operations Specialist
YWCA Columbus —Columbus, OH
Education: Associate’s degree in business administration, communications, social services, and/or related field.
$57,500 - $63,250 a year
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administrative specialist jobs near scarborough, me

Special Education Administrative Asst & Data Specialist

Maine RSU 21
Kennebunk, ME

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Job Details

Full-time
$25.72 - $32.12 an hour
7 days ago

Benefits

Qualifications

High school diploma or GED

Full Job Description

Salary Range: $25.72 - $32.12 per hour

Work Schedule: 37.5 hours per week September to June (School Year)

Position Summary: As the district-wide Data Specialist for the Special Services department, you will deliver measurable results in performing full secretarial and diversified administrative duties within the Special Services Department, serving the needs of the administrator and/or Director, staff, students and the public in a highly professional and confidential manner.

Qualifications: Love what you do, working at RSU 21. Must have a High School diploma with two years of postsecondary training in a related field or a minimum of three years office experience, or such alternative qualifications the School Board may find acceptable. Extremely proficient using many different technology platforms.

Reports to: Special Services Director

Responsibilities:

Organizational

Process, review and provides staff with feedback for all special education paperwork
Strong analytical and problem solving skills to gather and interpret relevant data, identify issues and problems, make sound recommendations for solutions to identify and to put such solutions into effect.
Establish and maintain filing system to include record keeping, along with student special education records, as deemed appropriate by the Department of Education policies and procedures
Maintain the District Special Education IEP online calendar
Make phone call reminders to parent(s)/Guardian(s) for IEP meetings

Technical Proficiencies

Enter in all CDS and OOD IEPs
Review the Special Services website quarterly and supply any necessary information to Assistive Technology Specialists for quarterly updates.
Responsible for the following State Reports: EFS 05 (December 1st Child count of all Special Education students and Special services staff) October 1st and April 1st child counts, Chapter 33, and Exit Reports
Maintain/Update and track Special Education and 504 students into various student tracking programs (Adori, Powerschool, Synergy, NEO)
Maintain all special education forms on hardcopy and electronically. Update as needed for all staff
Maintain paperwork and billing information for MSB

Communication

Communicate Special Education rules and regulations to staff with regards to IEP meeting paperwork to ensure our continued compliance with these established requirements
Collect data regarding staff performance of paperwork completion, accuracy and timeliness
Provide copies of special education records as requested
Maintain annual historical data regarding eligibility and graduation rate
Maintain accurate information for special education staff of caseloads, case management logs, annual and triennial review dates and referral completion deadlines
Assume such other duties and responsibilities as may be assigned by the Director of Special Services.

Key Competencies:

Commitment to management- you coach, share feedback and monitor paperwork to ensure high quality performance; you ensure that people feel appreciated, and view mistakes as opportunities for learning
Resourceful-you optimize available resources and tools (internally and externally) to enhance your impact
Detail-oriented-you’re obsessed with accuracy and data integrity and embrace the degree to which others rely on your work; you triple-check calculations to ensure you stand by your data
Outcomes-focus- you know how to balance respect for process with urgency of outcomes; you don’t allow processes to be disconnected from urgency of outcomes; you hold yourself accountable to measurable outcomes that make a difference in case managers’ lives
Highly responsive-you are flexible and able to adjust when faced with unexpected, real-time problems that demand your attention
Attention to detail-you’re obsessed with accuracy and embrace the importance of “getting it right”; you triple-check documentation to ensure you can stand by your work; your discipline enables you to work error-free despite repetitive nature of tasks
Deadline-driven creativity-you’re able to integrate the creative process with set timelines, ensuring you generate content that meets the specified need on an established schedule
Effective communicator-you excel in clear communication and rely on these skills to document and communicate defined processes, workflows and modifications—and the rationales behind them; you communicate effectively to drive structured collaboration, supporting information flow and alignment
Embrace diversity: you value a diversity of perspectives, styles and beliefs; you understand the difference between tolerance and inclusion; you welcome feedback about your work

Reasonable Accommodations: RSU 21 will provide accommodations to an individual with a disability, as defined by the Americans with Disabilities Act (ADA) or applicable law, who has made the district aware of their disability, unless doing so would cause an undue hardship to the district.

Terms of Employment: Regular school year for professional teachers. Salary to be established by the Board.

Evaluation: Performance of this job will be evaluated at least annually in accordance with the District’s policy on Evaluation of Professional Personnel.

How to Apply:

Please submit your application materials through our online career portal as follows:

Internal Applicants: Submit a Letter of Interest where it asks for a Resume. Note: While the resume and letters of reference are not required, internal candidates are strongly encouraged to submit a full package for consideration by the Hiring Committee.
External Applicants: Submit a current Resume/CV.

Note: Incomplete applications will not be considered.

Quick Apply

Refine Your Search

administrative specialist jobs in scarborough, me

Special Education Administrative Asst & Data Specialist

Special Education Administrative Asst & Data Specialist

Administrative Specialist II

Administrative Specialist III

Claims Administrative Support Specialist

Office Specialist I - Maine Correctional Center, Windham.

Data Entry Specialist

Project Delivery Specialist 2

Medical Front Office - Patient Service Specialist

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