Top 5 Administrator / operations coordinator Jobs in Sebastopol, Ca

Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Operations & Marketing Coordinator
Vintage Sotheby's International Realty —Yountville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Office
- Continuous improvement
- Paid training
- Flexible schedule
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5d
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance

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Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
Prepare field sheets for upcoming projects. Answer phones and provide professional customer service. Organize vendor invoices and payment documentation.
$25 - $30 an hour
Quick Apply

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Office Administrator / Operations Coordinator

Intersafe Traffic Services, Inc
Santa Rosa, CA

Quick Apply

Job Details

Part-time | Full-time
$25 - $30 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Opportunities for advancement

Qualifications

Customer communication
Fleet management
Administrative experience
QuickBooks
Construction experience
Office management

Full Job Description

About Us

We are a growing traffic control and roadway safety company serving Northern California. We are looking for a highly organized, dependable, and detail-oriented Office Administrator / Operations Coordinator to oversee the day-to-day administrative functions of our office. This position plays a vital role in supporting accounting, human resources, fleet management, payroll compliance, and overall business operations.

The ideal candidate is proactive, takes ownership of their work, communicates professionally, and enjoys keeping systems organized and efficient.

Key ResponsibilitiesAccounting & Financial Administration

Process customer invoices accurately and promptly
Track outstanding accounts receivable and monitor aging reports
Receive and record customer payments
Contact customers regarding outstanding balances and payment status
Pay company bills and maintain accounts payable records
Organize vendor invoices and payment documentation
Assist with monthly financial reporting and account reconciliation

Human Resources & Employee Administration

Coordinate new employee onboarding
Prepare new hire paperwork and employment documents
Maintain accurate and confidential employee personnel files
Keep employee records current, including licenses, certifications, and required documentation
Assist with employee benefit and payroll documentation
Coordinate employee paperwork for new hires, promotions, and terminations
Ensure compliance with company policies and employment documentation requirements

Payroll & Compliance

Review employee timecards for completeness and accuracy
Verify job coding and hours worked
Upload Certified Payroll Reports to the California Department of Industrial Relations (DIR)
Maintain prevailing wage documentation and compliance records
Organize payroll records and supporting documentation

Fleet & Asset Administration

Maintain vehicle registration records
Track fleet maintenance schedules and service history
Coordinate vehicle registrations, inspections, and renewals
Maintain equipment and fleet documentation

Operations Support

Maintain job tracking spreadsheets and project logs
Prepare field sheets for upcoming projects
File and organize electronic and paper records
Maintain accurate customer, vendor, and project files
Assist management with reports, correspondence, and administrative projects
Answer phones and provide professional customer service
Support daily office operations and assist multiple departments as needed

Qualifications

3+ years of office administration experience preferred
Experience with accounts receivable and accounts payable
Experience onboarding employees and maintaining personnel records
Strong organizational and multitasking skills
Excellent written and verbal communication
High level of accuracy and attention to detail
Proficient with Microsoft Excel, Outlook, Word, and Adobe Acrobat
Ability to maintain confidentiality with employee and financial information
Self-motivated with the ability to prioritize work independently

Preferred Qualifications

Construction, traffic control, or contracting industry experience
Certified payroll or prevailing wage reporting experience
Payroll processing experience
Fleet administration experience
QuickBooks or other accounting software experience

What We're Looking For

We're looking for someone who enjoys creating order, solving problems, and keeping an office operating efficiently. The successful candidate will become a trusted resource for accounting, employee administration, compliance, and operational support while helping ensure projects and office functions run smoothly every day.

Benefits

Competitive hourly pay based on experience
Paid holidays
Paid vacation
Health benefits
Opportunities for advancement
Stable, full-time position with a growing company

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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administrator / operations coordinator jobs in sebastopol, ca

Office Administrator / Operations Coordinator

Office Operations & Marketing Coordinator

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

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