Senior Payroll/ Accounting Specialist – ADP Payroll & Accounts Receivable
Department: Finance / Accounting
Reports To: Accounting Manager or Controller
FLSA Status: Exempt
Salary Range: $75,000
Location: Within commutable distance to Westminster, South Carolina
Position Summary
The Senior Payroll Accounting Specialist is responsible for leading and executing advanced accounts receivable and cash management functions, including customer invoicing, collections, reconciliations, and process oversight. This role serves as the primary payroll and acts as a subject matter expert for AR-related activities.
The ideal candidate brings strong technical accounting expertise, analytical rigor, sound judgment, and the ability to operate independently while partnering cross-functionally with internal teams, customers, and leadership.
Key Responsibilities
Payroll & Compliance
- Serve as primary for ADP payroll processing, ensuring accuracy, timeliness, and regulatory compliance.
- Review payroll calculations, reconciliations, and related reports; identify and resolve discrepancies.
- Respond to payroll-related inquiries from employees and management with professionalism and discretion.
Accounts Receivable & Cash Management
- Oversee and execute daily cash application activities (checks, ACH, wire transfers), ensuring timely and accurate posting.
- Perform complex reconciliations between cash receipts, bank activity, and the general ledger; investigate and resolve discrepancies.
- Lead resolution of unapplied cash and complex customer payment issues, recommending corrective actions.
- Monitor AR controls and implement process improvements to enhance efficiency and accuracy.
Customer Invoicing & Billing Oversight
- Review and approve customer invoices to ensure alignment with contractual terms, billing schedules, and accounting policies.
- Resolve complex billing discrepancies in collaboration with sales, operations, and legal teams.
- Maintain complete and audit-ready billing documentation.
- Support internal and external audits related to revenue recognition, billing, and receivables.
Collections & Credit Management
- Manage accounts receivable aging and lead collection efforts for high-risk or strategic accounts.
- Build strong customer relationships to facilitate timely payments and effective dispute resolution.
- Recommend escalation strategies and participate in credit risk discussions in accordance with company policy.
General Accounting, Treasury & Financial Support
- Contribute to month-end close activities related to AR, cash, commissions, and payroll accruals.
- Prepare and review account reconciliations, journal entries, and supporting schedules.
- Calculate, review, and process monthly sales commissions.
- Perform treasury functions, including initiating wire transfers, ACH uploads, and assisting with cash forecasting.
- Provide oversight of employee expense reimbursement processes.
- Ensure adherence to internal controls, SOX requirements (if applicable), and company accounting policies.
- Identify and implement process improvements, automation initiatives, and system enhancements.
- Mentor and provide guidance to junior accounting staff as appropriate.
- Participate in special projects and advanced accounting initiatives as assigned.
Qualifications
Education & Experience
- Bachelor’s degree in Accounting, Finance, Human Resources preferred
- Experience supporting ADP payroll operations.
- 5+ years of progressive experience in accounts receivable, billing, or general accounting.
Skills & Competencies
- Strong understanding of GAAP, internal controls, and financial processes.
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis tools).
- Experience working with large ERP systems.
- Proven ability to analyze complex financial data and implement practical solutions.
- Excellent written and verbal communication skills with the ability to collaborate cross-functionally.
- Strong organizational and time-management skills; able to manage competing priorities independently.
- High level of integrity and discretion in handling confidential financial and payroll information.
Work Environment
- Primarily office-based or hybrid work environment.
- Regular use of financial systems and computer-based tools.
- Periodic peak workload during month-end close, audits, and payroll cycles requiring flexibility.
Job Type: Full-time
Pay: $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
