Position Summary:
The Clinical Coordinator is responsible for providing day-to-day operational oversight and clinical leadership for home health services. This role ensures high-quality patient care, compliance with regulatory requirements, and effective coordination across teams, facilities, and vendors. The Clinical Coordinator will actively support admissions, patient care, interdisciplinary collaboration, and compliance monitoring while fostering a culture of compassionate care.
Education / Experience:
Qualifications:
Licensure/Education: Current, active Registered Nurse license in the state of Oklahoma, in good standing.
- Certification: Must maintain current BLS
Experience:
- Minimum 2–3 years of home health experience (required).
- Previous supervisory or coordinator experience strongly preferred.
- Strong knowledge of home health regulations, compliance, and EMR systems.
- Excellent organizational, communication, and leadership skills.
- Ability to multitask, problem-solve, and work collaboratively across disciplines.
- Knowledge of Medicare, CHAP accreditation criteria, and standards.
Key Responsibilities:
Operational Oversight
- Provide daily operational oversight for the home health clinical team.
- Ensure smooth coordination between nursing, support staff, and leadership to meet patient care needs.
Admissions & Intake
- Review and ensure appropriateness of referrals and admissions for home health services.
- Support the timely and accurate processing of intake documentation.
Patient Care & Coordination
- Conduct patient visits, assessments, and follow-up care as needed.
- Participate in on-call rotation to ensure 24/7 clinical support.
- Assign and manage patient caseloads, ensuring appropriate visit frequency and service delivery.
Electronic Medical Record (EMR) Oversight
- Monitor and oversee accuracy, timeliness, and compliance in EMR documentation.
- Provide support and training for staff on EMR usage.
Vendor Coordination
- Manage relationships with vendors including General Inpatient (GIP) facilities, pharmacies, and DME providers.
- Ensure timely delivery and coordination of services and supplies.
Team Collaboration & Marketing
- Actively participate in Interdisciplinary Team (IDT) meetings with staff and physicians.
- Collaborate with the marketing team as needed to promote home health services.
- Provide ongoing support and education to staff, patients, and families.
Compliance & Quality Oversight
- Conduct routine chart audits, including:
o Admissions, discharges, and recertifications
o IDT notes and compliance documentation
o Wound care audits
o Visit frequency and timeliness
- Ensure adherence to all regulatory and company compliance standards.
Utilization Management
- Managing the expenses and use of supplies, durable medical equipment, and pharmacy expenses.
- Additional duties as assigned.
Physical Demands and Work Environment
- Ability to travel frequently to patient homes, facilities, and meetings as required.
- Ability to stand, walk, bend, stoop, squat, and reach for extended periods.
- Frequent lifting, transferring, and positioning of patients, including those weighing up to 50 pounds independently and up to 100 pounds with assistance.
- Ability to push, pull, and maneuver medical equipment, wheelchairs, and therapy devices.
- Fine motor skills to perform therapeutic interventions and operate medical/office equipment.
- Adequate visual and auditory acuity to assess patient condition, provide treatment, and respond to emergencies.
- Ability to drive for extended periods and tolerate variable weather and environmental conditions when traveling to patient homes.
- Stamina to manage a flexible schedule that may include evenings and weekends, as patient needs dictate.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
