Top 9 Executive assistant to Jobs in Shelbyville Ky

Executive Assistant
Kentucky Farm Bureau Mutual Insurance Company —Louisville, KY
- Full-time
- Microsoft Outlook
- Research
- Office
5d
Executive & Personal Assistant
Havier Corporation —Louisville, KY
- $20 - $24 an hour
- Part-time
- Research
- Business development
- Driver's License
- Flexible schedule
Quick Apply
Legislative Assistant -Legislative Research Commission (Non-Merit)
Commonwealth of Kentucky —Frankfort, KY
- From $16.78 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Travel reimbursement
- Paid holidays
13d
Executive Assistant
Green Castle Baptist Church —Louisville, KY
- $23 an hour
- Part-time
- Hybrid work
- Mid-level
- Organizational skills
- Leadership
- Paid time off
- Work from home
Quick Apply
Senior Executive Administrative Assistant
Galen College of Nursing —Louisville, KY
- Full-time
- 8 years
- Travel
- Experience equivalent to degree accepted
- Employee stock purchase plan
- Disability insurance
Quick Apply
Household and Executive Assistant, Creative Projects
Exceptional Dentistry —Louisville, KY
- $22 - $28 an hour
- Part-time
- Hybrid work
- Google Workspace
- Research
- Communication skills
- Flexible schedule
Quick Apply
FWS Student Executive Assistant to the Dean
Kentucky State University —Frankfort, KY
- Part-time
- Google Workspace
- Research
- Office
Quick Apply
Global Coordinator & Research Specialist
Sazerac Company —Louisville, KY
- 7 years
- Microsoft Outlook
- Research
Quick Apply

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Executive Assistant to the President
Security Risk Management Consultants —Gahanna, OH
Answering incoming telephone calls, routing inquiries appropriately, and ensuring timely follow-up on client and business communications.
$26 - $35 an hour
Quick Apply
3d
Executive Assistant
Abercrombie & Fitch Co. —New Albany, OH
The Executive Assistant will serve as a trusted partner, ensuring seamless coordination across calendars, travel, communications, meetings, and special projects…

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Executive Assistant

Kentucky Farm Bureau Mutual Insurance Company -
Louisville, KY

Apply Now

Job Details

Full-time
5 days ago

Qualifications

Employee relationship building
Research

Full Job Description

Overview:

This position is accountable for performing advanced, diversified, and confidential administrative responsibilities for the office of the Vice President in Agency Support & Marketing. Serves as a liaison between the Vice President and the Agency Support and Marketing Staff, Agency Force, and other departments of both companies and policyholders. Provides advanced level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging travel and conference calls, and scheduling meetings. Handles a wide variety of complex and confidential situations.

Responsibilities:

Oversee and manage the daily operations of the office of the vice president.

Serve as liaison for the Vice President and Directors by ensuring that field issues are resolved quickly by aligning needed support staff/resources, and involving and/or informing the Vice President as needed.

Prepares and works on the department annual budget with the AS&M director. Budget is prepared in a timely fashion, expenditures monitored within criteria and necessary reports prepared for the Accounting & Finance department.

Responsible for all travel arrangements for employees assigned to the department. Verifies approvals and determines the most cost effective means of travel and lodging.

Prepare and coordinate formal letters to agents and insureds as directed by AS&M management.

Prepares invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

Manage and maintain VP’s business schedule. Updates VP and Directors’ calendars to indicate when out of office. Makes decisions to reschedule meetings as priorities and demands shift.

Coordinate AS&M/Corporate department event calendar.

Work in conjunction with department admin staff to support all directors and managers in any daily functions, projects, or events

Develop and maintain a professional and collaborative working relationship with the administrative staff within the department, as well as throughout the organization.

Prepare agendas and makes arrangements for committee, staff, and other meetings.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Assist in the administration of Compliance issues and Department of Insurance correspondence.

Maintain the department’s content on the company’s intranet page.

Prepare the department’s annual publication (ie.Big News Magazine). Select theme, input data, and coordinate publication with external vendor.

Coordinate production of creative, clear, accurate presentations.

Prepare responses to correspondence containing routine inquiries.

Organize and coordinate internal and external programs, events, meetings, conferences, seminars, etc. including contracts, facilities and caterers; information or invitations; registrations and travel-related arrangements.

Manage vendor relations, including but not limited to office equipment, communications, and event planning.

Function in a confidential manner at all times.

Exhibit proactive, professional and courteous behavior in all activities, including the timely resolution of issues.

Regular, predictable attendance.

This list of essential functions is non-exhaustive which may be supplemented as necessary.

Other Responsibilities

Provide assistance and support to the Executive Vice President and executive offices upon request.

Open, sort, and distribute incoming correspondence, including faxes and email.

File and retrieve corporate documents, records, and reports.

Perform general office duties such as ordering supplies, maintaining records management systems, and tracking expenses.

Flexible/adaptable to changing individual and department priorities.

Assist in KFB-supported outside activities, such as the annual meeting and state fair.

Job Specifications

Physical demands: Normal vision/hearing (with or without correction); Sitting; Speaking; Occasional overnight travel.

Mental demands: Analytic reasoning; Able to work under time pressure; Able to handle multiple tasks; Good problem solver.

Environmental factors: Standard office lighting, temperature, and noise; Operate outside normal working hours as needed.

Equipment: Telephone; Keyboard; Shredder; Copier; Calculator; Mobile cell phone and email device (e.g. iPhone).

Qualifications:

Associate’s degree preferred. A combination of formal education, training and experience to acquire knowledge and skills generally equivalent to those possessed through two years of college.

Administrative assistant work experience preferred.

Strong communication and decision-making skills.

Demonstrated problem-solving skills, commitment to completion of projects on a timely basis, and ability to follow through on assignments.

Demonstrated proficiency with Microsoft Office products (e.g. Word, PowerPoint, Excel, Outlook, etc).

Excellent communication skills (oral, written, and listening).

Ability to work in a fast-paced (sometimes under pressure) environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Ability to work independently with minimal supervision.

A positive attitude and an ability to motivate and energize team members.

Must be able to work well with people at all levels of the organization, internal and external.

Apply Now

Refine Your Search

executive assistant to jobs in shelbyville ky

Executive Assistant

Executive & Personal Assistant

Legislative Assistant -Legislative Research Commission (Non-Merit)

Executive Assistant

Senior Executive Administrative Assistant

Household and Executive Assistant, Creative Projects

FWS Student Executive Assistant to the Dean

Global Coordinator & Research Specialist

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