Top 18 Senior administrative assistant Jobs in Shelton, Ct

Senior Administrative Assistant
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- High school
Senior Administrative Assistant - Laboratory Medicine
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- High school
- Mid-level
Executive Assistant - Future Growth
Prudential —Shelton, CT
- $66,700 - $110,100 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Travel
- Employee stock purchase plan
- Disability insurance
Senior Administrative Assistant - Pathology
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- School experience
- Microsoft Outlook
2d
Senior Administrative Assistant, Dermatopathology
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Background check
- Microsoft Outlook
- High school
Senior Administrative Assistant- YLS Faculty Support
Yale University —New Haven, CT
- $31.83 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Outlook
Sr. Administrative Assistant II, Faculty Affairs
Yale University —Orange, CT
- $35.64 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Outlook
- Free parking
7d
Sr. Administrative Assistant
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Assistant
Regency Centers —Westport, CT
- $68,000 - $78,000 a year
- Full-time
- Word processing
- Pass drug screening
- Mid-level
- Profit sharing
- Paid jury duty
Senior Administrative Assistant, Presidential Senior Fellowship Program
Yale University —New Haven, CT
- $31.83 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Assistant, Division of Plastic Surgery
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Surgery
- High school
Senior Administrative Assistant II, Yale College Academic Affairs
Yale University —New Haven, CT
- $35.64 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
Senior Administrative Assistant, Vascular Surgery
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Background check
- Microsoft Outlook
- Surgery
Sr. Office Assistant
TEAM INC —Ansonia, CT
- $19.23 - $19.83 an hour
- Spanish
- Maintenance
- English
Quick Apply
7d
Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly
VESTA MANAGEMENT CORPORATION —Bridgeport, CT
- $22.50 - $23.50 an hour
- Bilingual
- Background check
- Pass drug screening
- Paid holidays
- Disability insurance
Quick Apply
2d
Receptionist [administrative]
Senior Living Residences —Ridgefield, CT
- $16.50 - $17.00 an hour
- Part-time
- Residential
- Entry level
- Commuter assistance
- Paid holidays
Quick Apply
Front Desk Receptionist
Rivermere of Brookfield —Brookfield, CT
- $18.00 - $19.50 an hour
- Per diem
- Administrative experience
- Computer skills
- Entry level
- Free parking
- Paid holidays
Quick Apply
1d

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Senior Administrative Assistant

Yale University -
New Haven, CT

Apply Now

Job Details

Full-time
$31.83 an hour

Qualifications

Microsoft Outlook
Presentation software
Word processing
Zoom
Video conferencing software
Microsoft Teams
Video conferences (communication methods)
Video conferencing systems operation

Full Job Description

Department: YSM Dean - Dean's Office

333 Cedar Street, New Haven, Connecticut

Job ID: 133416WD

$31.83

Description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Chief of Staff, the Senior Administrative Assistant provides high-level administrative support to facilitate the operational and administrative priorities for the Yale School of Medicine (YSM) Office of the Dean, ensuring the efficient operation of the office, in a professional, collaborative, and energetic manner.

Provides general office support. Greets visitors, answers and screens telephone calls, providing information to resolve inquiries. Processes parking permits for the Dean’s Office lot. Processes incoming and outgoing mail and organizes and maintains electronic and paper filing systems. Orders and maintains inventory of supplies, and submits facilities requests.

Provides support for on and off campus meeting, event or program logistics, including but not limited to securing locations, virtual meeting setup, ordering and setting up food, preparing materials, and taking meeting minutes.

Uses the university’s electronic systems for expense management and travel booking for the Dean and Deputy Deans, and special visitors, and places orders with vendors. Works closely with the department’s business office in execution of financial transactions. Prepares all financial and expense reporting documents in accordance with university policies and procedures. Manages billing using Yale’s internal procurement system to prepare purchase orders and honoraria.

Prepares Qualtrics surveys for scheduling and data collection activities. Submits nominations for external faculty awards, and supports YSM events and senior leadership onsite search visits, including scheduling and preparing itineraries, making travel arrangements, catering, and accommodations or virtual setup as deemed necessary.

Provides cross coverage for other Dean’s Office staff, including but not limited to managing the Dean’s and other calendars and processing finance forms. Supports other Dean’s Office strategic initiatives, including senior leadership searches and large events, as needed.

Performs additional duties incidental to office activities as necessary to maintain the highest level of customer service and to support an integrated experience for all stakeholders interfacing with the YSM Dean’s Office.

This position will follow a hybrid schedule (3 days per week onsite), and the schedule may change for increased onsite presence depending on the operational needs of the Dean’s Office.

The following Essential Duties are generic in nature; the information contained in this Position Focus is most relevant to this position.

Required Skills and Abilities
1. Detail oriented and accurate, with strong organizational abilities. For example, monitor and execute workflow of high volume of forms, letters, agreements, and nominations.
2. Strong interpersonal, verbal, and written communication skills with a wide range of constituencies.
3. Proven ability to work successfully within a team environment and as an individual contributor. Ability to work independently and exercise sound judgment with minimal supervision in a fast-paced office environment.

4. Professional with a high degree of tact, discretion, and confidentiality.

5. Intermediate level (at minimum) proficiency with: Word, Outlook, Zoom, and MS Teams. Basic level (at minimum) proficiency with: Excel and Adobe Applications

Preferred Skills and Abilities
1. Experience with PowerPoint and/or Qualtrics

2. Experience with Yale University supply ordering and expense systems

3. Experience submitting nomination applications for faculty awards

Principal Responsibilities

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

07/13/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

Apply Now

Refine Your Search

senior administrative assistant jobs in shelton, ct

Senior Administrative Assistant

Senior Administrative Assistant - Laboratory Medicine

Executive Assistant - Future Growth

Senior Administrative Assistant - Pathology

Senior Administrative Assistant, Dermatopathology

Senior Administrative Assistant- YLS Faculty Support

Sr. Administrative Assistant II, Faculty Affairs

Sr. Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant, Presidential Senior Fellowship Program

Senior Administrative Assistant, Division of Plastic Surgery

Senior Administrative Assistant II, Yale College Academic Affairs

Senior Administrative Assistant, Vascular Surgery

Sr. Office Assistant

Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly

Receptionist [administrative]

Front Desk Receptionist

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