Top 61 Administrative coordinator Jobs in Shirley Ma

Administrative Operations Coordinator
The Middlesex Corporation —Littleton, MA
- Part-time
- ERP systems
- Research
- Mid-level
- Travel reimbursement
- Health insurance
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
7d
Dental Receptionist/Dental Service Coordinator
Premier Center for Oral and Facial Surgery —Groton, MA
- $24 - $29 an hour
- Part-time
- Bilingual
- Dental office
- Surgery
- Paid holidays
- Health insurance
Quick Apply
14d
Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Front Desk Coordinator
Miracle Ear Hearing Ctr. —Leominster, MA
- $19 - $20 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Coordinator
Bartlett Tree Experts —Waltham, MA
- $26 - $34 an hour
- Full-time
- In-person
- Leadership
- Communication skills
- Paid holidays
- Disability insurance
1d
Admin Support Coordinator - SK
Clean Harbors —Marlborough, MA
- $15.65 - $36.35 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid training
- Health insurance
Ministry Executive Administrative Coordinator
New Life Presbyterian Church —Framingham, MA
- $97,136 a year
- Full-time
- English
- Mid-level
- Office
Quick Apply
Front Desk Patient Coordinator
Nashoba Vision —Groton, MA
- $22 - $24 an hour
- Full-time
- Private practice
- Computer skills
- In-person
- Paid holidays
- Health insurance
Quick Apply
2d
Scheduling Coordinator
Baystate Interpreters —Gardner, MA
- Full-time
- Office
- In-person
- Communication skills
Quick Apply
Admissions Administrative Coordinator
New England Innovation Academy —Marlborough, MA
- $22.00 - $26.50 an hour
- Weekends as needed
- Microsoft Word
- Background check
- School experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Better Homes & Gardens Real Estate, The Masiello Group —Nashua, NH
- $23 - $27 an hour
- Mid-level
- Organizational skills
- Communication skills
Quick Apply
13d
Receptionist / Client Services Coordinator
Madge & Johnson, P.C. —Westford, MA
- $18 - $25 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
Quick Apply
7d
Front Desk/Treatment Coordinator
Appleseed Dental —Leominster, MA
- $19 - $25 an hour
- Part-time
- Dental office
- HIPAA
- Computer skills
Quick Apply
Navicare Administrative Operations Coordinator - WFH
Fallon Health —Worcester, MA
- $65,000 - $72,000 a year
- Full-time
- Spanish
- Experience working with individuals with disabilities
- HIPAA
- Prescription drug insurance
7d
Operations Coordinator, Commercial
PharmaEssentia U.S.A. —Burlington, MA
- $67,320 - $99,960 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- Free parking
- Health insurance
7d
President’s Office Coordinator & Administrative Assistant
Wellesley College —Wellesley, MA
- $28 - $32 an hour
- Full-time
- Mid-level
- Office
- Databases
- Free parking
- Disability insurance
Administrative Coordinator
Caring Hearts Homecare —Wilmington, MA
- $23 - $25 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
14d
Device Tracking Coordinator
Zoll Medical Corporation —Chelmsford, MA
- $23 - $25 an hour
- Call employer
- Microsoft Access
- Microsoft Outlook
- Mid-level
1d
Patron Services Coordinator
Groton Hill Music School —Groton, MA
- $20 - $22 an hour
- Urgently hiring
- Background check
- Customer service
- Research
Quick Apply
14d

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Administrative Operations Coordinator

The Middlesex Corporation -
Littleton, MA

Apply Now

Job Details

Part-time | Full-time

Benefits

Travel reimbursement
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Optimizing workflow processes
Office supply management
Project reporting
Recycling
Records maintenance
Office activity coordination
Business travel arrangements
IT user and group management
Project management experience in technology
Account maintenance
Data permissions
Data validation techniques
Procedural guides
IT asset management
Spreadsheets
Data cleaning
Data quality assurance
ERP systems
Operations coordination planning
Bachelor's degree in business
Associate's degree in Business Administration
Purchase order management
Training material drafting
Research
Mid-level
3 years
Bachelor's degree in business administration
Data summary reports
Managing IT procurement budgets
Financial issue resolution

Full Job Description

Position Summary:

The Administrative Operations Coordinator provides operational, project, and administrative support across the Administration and Information Technology departments. This role oversees corporate travel and events, contract and vendor administration, purchasing and billing processes, and reporting, while supporting special projects that enhance organizational efficiency. Acting as a key liaison to IT, the Coordinator also manages procurement and billing administration, vendor and contract oversight, inventory coordination, and project scheduling to ensure effective execution of technology-related operational initiatives.

Responsibilities:

Maintain corporate and IT vendor contracts, agreements, renewals, and related documentation.
Manage contract renewal calendars and ensure timely execution of renewals.
Upload and maintain contracts within the company’s contract management system.
Coordinate with vendors regarding renewals, billing inquiries, service changes, and contract administration.
Assist with evaluating vendor utilization and maintaining records of services provided across departments.
Create purchase orders and process invoices.
Review invoices for accuracy and proper coding before submission for payment.
Perform credit card coding and reconciliation for assigned corporate accounts.
Research and resolve vendor payment discrepancies and billing issues.
Track departmental expenditures and assist with budget monitoring and reporting.
Coordinate with Accounts Payable to ensure timely invoice processing and payment.
Coordinate administrative functions supporting Information Technology operations and projects.
Maintain technology inventory records, asset tracking, equipment lifecycle schedules, and replacement programs.
Coordinate hardware orders, equipment deployments, recycling efforts, and inventory replenishment.
Assist with project mobilization and demobilization activities, including vendor coordination, scheduling, and service activation or cancellation.
Maintain project schedules and status reports for technology-related initiatives.
Coordinate project site technology requirements, including internet, wireless, printing, security, and conference room systems.
Assist with documenting technology assets, software licensing, subscriptions, and service agreements.
Maintain and administer corporate travel systems and employee traveler profiles.
Coordinate conference registrations, attendance logistics, and related travel arrangements.
Assist with planning and execution of corporate meetings, conferences, and company events.
Coordinate sponsorships, memberships, and related corporate partnerships.
Provide support for travel-related issues and employee travel assistance as needed.
Administer company accounts and systems assigned to the Administration Department, including user maintenance, permissions, and record management.
Assist with maintaining SharePoint sites, document libraries, forms, and departmental records.
Coordinate Amazon Business account administration, purchasing approvals, and payment processing.
Support onboarding and offboarding activities related to assigned administrative systems.
Develop and maintain procedures, documentation, and training materials.
Conduct research and prepare recommendations for process improvements and operational initiatives.
Support data cleanup, data validation, data pulling, and reporting.
Assist with SharePoint site and survey development, budget tracking, presentations, and executive reporting.
Participate in special projects and strategic initiatives as assigned.

Qualifications:

Associate or bachelor’s degree in business administration or a related field preferred.
Three to five years of experience in administration, operations, project coordination, or office management.
Strong organizational, analytical, and communication skills.
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Experience with ERP software, corporate travel management systems, expense management platforms, contract management systems, and purchasing applications preferred.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401(k) with matching, tuition reimbursement, an industry-leading referral program, and generous paid time off.

Apply Now

Refine Your Search

administrative coordinator jobs in shirley ma

Administrative Operations Coordinator

Full Time Front desk/Patient Coordinator

Dental Receptionist/Dental Service Coordinator

Senior Administrative Coordinator

Front Desk Coordinator

Administrative Coordinator

Admin Support Coordinator - SK

Ministry Executive Administrative Coordinator

Front Desk Patient Coordinator

Scheduling Coordinator

Admissions Administrative Coordinator

Administrative Coordinator

Receptionist / Client Services Coordinator

Front Desk/Treatment Coordinator

Navicare Administrative Operations Coordinator - WFH

Operations Coordinator, Commercial

President’s Office Coordinator & Administrative Assistant

Administrative Coordinator

Device Tracking Coordinator

Patron Services Coordinator

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