Top 12 Administrative director Jobs in Simi Valley, Ca

Executive Assistant to the Executive Director
Independent Living Center of Southern California —Van Nuys, CA
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Director
EL CAMINO REAL CHARTER HIGH SCHOOL —Woodland Hills, CA
- $142,623 - $177,909 a year
- Full-time
- School experience
- Classroom
- High school
Quick Apply
Director, Corporate Operations
Synectic Solutions Inc —Camarillo, CA
- $130,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Military
10d
Administrative Director (Student Support Services and Health Office)
EL CAMINO REAL CHARTER HIGH SCHOOL —Woodland Hills, CA
- $142,623 - $177,909 a year
- Full-time
- School experience
- Experience working with individuals with disabilities
- Master's degree
- Paid holidays
- Health insurance
Quick Apply
Director's Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Overtime
- Hybrid work
- Background check
- Office
- University
Director of Front Office
Marriott International, Inc —Los Angeles, CA
- $88,000 - $111,000 a year
- Full-time
- Hotel
- High school diploma or GED
- Mentoring
Director of Operations & Administration
TEECCINO CAFFE INC —Oxnard, CA
- $125,000 - $160,000 a year
- Full-time
- Spanish
- 7 years
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Assistant Studio Director
Miniluxe Inc —Los Angeles, CA
- Full-time
- Computer literacy
- Mid-level
- Team management
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Grant and Finance Administration
UCLA —Los Angeles, CA
- $78,500 - $105,000 a year
- Overtime
- Background check
- Writing skills
- English
Business Office Director- Payroll AP/AR required
Oakmont Senior Living —Westlake Village, CA
- $33 - $35 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
10d

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Executive Assistant to the Executive Director
Independent Living Center of Southern California —Van Nuys, CA
Proficiency in Canva or similar design tools for creating polished visual content. Bachelor’s Degree in a related field or equivalent professional experience.
$23 - $25 an hour
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Director of Law Office Administration (250K+) - Century City
Career Developers —Los Angeles, CA
Director of Office Administration, Century City legal jobs, law firm administration, legal operations leadership, strategic partner, workforce planning,…
$250,000 a year
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12d

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Chief Financial Officer / Director of Administrative Services
Ross County Health District —Chillicothe, OH
Must have a valid State of Ohio driver’s license and remain insurable in accordance with the agency’s insurance policy. Ability to pass a B.C.I.
$70,000 - $90,000 a year
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Director, Global Administration
Kyndryl —Columbus, OH
Demonstrated experience leading leaders (regional managers), building scalable operating rhythms, and driving adoption of standard processes.
$156,360 - $356,280 a year

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Executive Assistant to the Executive Director

Independent Living Center of Southern California
Van Nuys, CA

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Benefits

Health insurance
Dental insurance

Qualifications

Project team coordination
Meeting minutes
Report preparation
Committee work
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Inventory records
Operations coordination
Meeting transcription
Executive administrative support
Collaboration with board members
Mid-level
Graphic design
Documentation tools
Bachelor's degree
Task prioritization
Decision making
Content development
Compliance reporting for grants
Compliance documentation
Visual communication design
Meeting facilitation
Presentation preparation
HR support
Managing projects
Managing executive calendars
Non-profit experience

Full Job Description

We’re Hiring | Executive Assistant to the Executive Director

The Independent Living Center of Southern California (ILCSC) is looking for a highly organized, proactive, and mission-driven Executive Assistant to join our leadership team.

For nearly 50 years, ILCSC has empowered people with disabilities throughout Los Angeles County to live independently through advocacy, housing support, employment services, independent living skills training, peer support, assistive technology, and community-based programs.

This is more than a traditional administrative role. As Executive Assistant to the Executive Director, you’ll help support executive leadership, coordinate Board meetings and materials, manage organizational projects, and contribute to initiatives that strengthen our impact across the communities we serve.

We’re looking for someone who enjoys solving problems, staying organized, taking initiative, and being part of a collaborative team that’s making a difference every day.

About Us

We are a nonprofit organization dedicated to supporting individuals with disabilities and promoting independent living. Our team works collaboratively to provide high-quality services, advocacy, and community-based support across multiple programs.

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director. This role serves as a key partner in managing priorities, coordinating across departments, and supporting agency-wide operations.

Key Responsibilities

Manage all incoming and outgoing communications for the Executive Director with professionalism, discretion, and sound judgment.
Maintain and strategically prioritize the Executive Director’s calendar, serving as gatekeeper to ensure alignment with organizational priorities and effective use of time.
Anticipate the needs of the Executive Director and proactively address priorities, deadlines, and potential challenges.
Prepare, format, and distribute Board packets, meeting agendas, and supporting materials with a high level of accuracy and professionalism.
Develop high-quality presentations, reports, and visual materials using Microsoft Office (Word, Excel, PowerPoint) and Canva.
Attend executive and Board meetings; capture, transcribe, and produce clear, concise meeting minutes and track follow-up actions.
Coordinate cross-departmental projects, ensuring accountability, tracking deliverables, and meeting deadlines.
Serve as liaison between the Executive Director, Board of Directors, staff, and external stakeholders, representing the Executive Director with professionalism.
Maintain and organize administrative records, reports, and manuals; ensure systems are up-to-date, accessible, and compliant with agency and contract requirements.
Support program evaluation processes, including preparation, tracking, and completion of forms, reports, and correspondence across service offices.
Assist in preparing and maintaining grant and contract reports, including monthly CAP reports and other required documentation.
Support HR-related administrative functions, including maintaining and updating job descriptions in alignment with grant/contract requirements and coordinating recruitment postings.
Maintain inventory of staff training records, development needs, and related administrative tracking systems.
Assist the Controller with administrative and reporting functions as needed.
Participate in agency committees and meetings as assigned.
Utilize initiative, critical thinking, and problem-solving skills to address issues, improve systems, and enhance executive operations.

Qualifications

Bachelor’s Degree in a related field or equivalent professional experience.
Experience in a nonprofit, government, or human services environment preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Demonstrated experience preparing Board packets, executive reports, and presentation materials.
Proficiency in Canva or similar design tools for creating polished visual content.
Strong organizational, time management, and project coordination skills.
Excellent written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion and professionalism.
Proven ability to manage multiple priorities in a fast-paced, executive-level environment.
Strong attention to detail and commitment to producing high-quality work.

Position Details

Full-Time, Non-Exempt
Location: Van Nuys, CA

Pay: $23.00 - $25.00 per hour

Benefits:

Dental insurance
Health insurance

Application Question(s):

Give an example of a time you anticipated a problem or need before your supervisor asked, what did you do?
Are you comfortable working in a fast-paced environment managing multiple priorities and deadlines at once?
Do you have at least two years of executive or senior administrative support experience?
Please briefly describe your experience managing multiple priorities in a fast-paced office.

Work Location: In person

Quick Apply

Refine Your Search

administrative director jobs in simi valley, ca

Executive Assistant to the Executive Director

Administrative Director

Director, Corporate Operations

Administrative Director (Student Support Services and Health Office)

Director's Coordinator

Director of Front Office

Director of Operations & Administration

Assistant Studio Director

Assistant Director of Grant and Finance Administration

Business Office Director- Payroll AP/AR required

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