Top 7 Executive assistant to ceo Jobs in Smyrna, Tn

Executive Assistant to CEO
NATIONAL DISTRIBUTION & CONTRACTING —Nashville, TN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
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Executive Assistant to the Vanderbilt Enterprises, CEO
Vanderbilt University —Nashville, TN
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Executive Assistant
Sony Music Publishing (US) LLC —Nashville, TN
- Extended hours
- Microsoft Outlook
- 5 years
- Writing skills
- Disability insurance
- Health insurance
Executive Assistant
Happenstance Whiskey —Nashville, TN
- $60,000 - $150,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Research
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5d
Executive Assistant
Tennessee Hospital Association —Brentwood, TN
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Assistant
COMMUNITY LAW GROUP PLLC —Nashville, TN
- $22 - $25 an hour
- Full-time
- Spanish
- English
- Research
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Finance and Admin Programs Coordinator
WeGo Public Transit —Nashville, TN
- 5 years
- Writing skills
- Mid-level
- 401(k)
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Executive Assistant to the Vanderbilt Enterprises, CEO
Vanderbilt University —Nashville, TN
Arrange travel plans for Vanderbilt Enterprises, CEO and external guests, including accommodations and transportation, and process expense reports.
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Ridgewood Fractional Recruiting —Franklin, TN
Confident communicating through a camera. Compensation: 150K-250K base with generous EBITDA-based bonus and Phantom Equity.
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Hybrid Executive Assistant
Williams Lea —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/…
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Executive Assistant
Hill & Smith, Inc. —Columbus, OH
Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries). 401(k) with company match.
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Executive Assistant to CEO

NATIONAL DISTRIBUTION & CONTRACTING -
Nashville, TN

Quick Apply

Job Details

Full-time

Qualifications

Executive administrative support
Managing executive calendars

Full Job Description

The Executive Assistant plays a key role in supporting the Chief Executive Officer by providing top-level administrative assistance. This includes managing calendars, coordinating travel, handling confidential communications, assisting with presentations, and acting as a trusted gatekeeper—prioritizing and directing incoming requests while ensuring discretion and strict confidentiality at all times.

Duties & Responsibilities

Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.
Establish, develop, maintain, and update filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates library of trade journals and magazines.
Organize and prioritizes large volumes of information and calls.
Sort and distribute mail. Opens mail for the President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
Work independently and within a team on special nonrecurring and ongoing projects. Act as project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Organize onsite and offsite meetings, ensuring material, equipment, food, etc. are coordinated.
Perform other duties as assigned.
All employees are expected to protect the confidentiality of patient health information

Advanced technical proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other productivity tools, with a strong understanding of office software and systems.
Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders at all levels.
Minimum 5 years of experience managing multiple complex calendars and handling correspondence, with a high level of attention to detail and the ability to prioritize effectively.
Proven experience in organizing high-level events, including scheduling, venue selection, managing logistics, preparing materials, and coordinating with vendors to ensure smooth execution.
A high level of professionalism and discretion, with the ability to handle sensitive information with confidentiality and integrity.
Strong problem-solving skills with the ability to anticipate needs, identify potential challenges, and proactively implement effective solutions.
Demonstrated ability to adapt to the dynamic needs of an executive, collaborating seamlessly with various departments to ensure smooth operations and meet executive requirements.

Quick Apply

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executive assistant to ceo jobs in smyrna, tn

Executive Assistant to CEO

Executive Assistant to the Vanderbilt Enterprises, CEO

Executive Assistant

Executive Assistant

Executive Assistant

Office Assistant

Finance and Admin Programs Coordinator

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