Location: Spring, Texas | Greater Houston Area
Employment Type: Full-Time
Work Arrangement: On-Site / Hybrid
Schedule: Monday–Friday, with flexibility required for occasional events and speaking engagements
Compensation: $70000 - $90000 /year
About the Role
We are looking for an experienced Personal/Executive Assistant to support the CEO of CTM Unlimited in a fast-paced, high-responsibility environment.
This is more than a traditional PA or administrative role.
The right person will be someone the CEO can trust to take ownership, use good judgement, and get things done without needing constant direction.
You will act as a trusted partner to the CEO, taking ownership of requests from start to finish, coordinating with senior executives, clients, vendors and external partners, and ensuring that nothing falls through the cracks.
The CEO often works at pace and may provide a task with limited instruction. We need someone who can understand the context, work out what needs to happen, act and follow through without needing to be chased.
What You'll Do
Executive & Business Support
- Manage the CEO's calendar, meetings and appointments.
- Coordinate meetings with clients, partners, vendors and senior executives.
- Communicate professionally with external stakeholders and their executive assistants.
- Manage follow-ups and ensure outstanding actions are completed.
- Prepare meeting agendas, briefing materials, notes and action items.
- Coordinate domestic and international travel and itineraries.
- Draft and manage professional correspondence on behalf of the CEO.
- Handle confidential business and executive information with discretion.
- Support special projects and business initiatives.
Personal Support
- Assist the CEO with personal appointments, scheduling and organisation.
- Coordinate personal commitments alongside professional responsibilities.
- Coordinate domestic and international family travel and itineraries.
- Manage tasks and arrangements that support the CEO's day-to-day needs.
- Maintain discretion and confidentiality across both personal and professional matters.
Events & Speaking Engagements
- Coordinate speaking engagements, conferences, panels and other events.
- Liaise with event organisers and external partners.
- Manage event logistics, schedules and preparation requirements.
- Ensure the CEO has the information and materials needed to attend engagements fully prepared.
- Support event-related follow-up and outstanding actions.
What We're Looking For
Required
- 4+ years of experience in an Executive Assistant, Personal Assistant or similar senior support role.
- Experience supporting a CEO, founder, senior executive or high-level leader.
- Strong experience managing complex calendars, competing priorities and multiple deadlines.
- Excellent written and verbal communication skills.
- Confidence communicating with senior executives, clients and external partners.
- Exceptional organisation, attention to detail and follow-through.
- A proactive, self-directed approach to work.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work independently and make sensible decisions without constant supervision.
- Strong proficiency with Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
- Experience with Microsoft Teams and task/project management tools.
- High comfort with technology and the ability to quickly learn and adapt to new tools and platforms. CTM Unlimited operates with AI-powered tools across its workflows, and the CEO is highly tech-forward, so a strong interest in and willingness to embrace new technology is essential.
Preferred
- Experience supporting a highly visible CEO, founder, entrepreneur or thought leader.
- Experience coordinating executive travel, events or speaking engagements.
- Experience working directly with clients, vendors or strategic partners.
- Bachelor's degree in business administration, Communications or a related field.
We are looking for you if ...
- You are someone who takes ownership. When something is handed to you, you don't simply complete the immediate task and move on. You think about what needs to happen next and stay with it until the desired outcome is achieved.
- You are commercially aware, comfortable operating in a professional business environment and confident communicating with senior stakeholders.
- You are also highly organised, discreet and calm under pressure. You know when to decide independently, when to ask for clarification and when something genuinely needs the CEO's attention.
- Most importantly, you understand that as the CEO's assistant, your communication and judgement reflect directly on the CEO and the organisation.
- If you hear, "Can you take care of this?" and your instinct is "Absolutely, I've got it," we'd love to hear from you.
Why This Role Matters
The CEO needs someone they can genuinely trust to manage details, coordinate people, protect their time and keep important priorities moving.
This role is ideal for someone who enjoys being the person behind the scenes who makes things happen, rather than someone who simply waits for a list of tasks.
Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.
Benefits
- Paid Time Off (PTO)
- 401(k) Retirement Plan
- Performance-Based Bonus
- Opportunity for Professional Growth
Pay: $70,000.00 - $90,000.00 per year
Benefits:
Application Question(s):
- Have you managed a complex executive calendar with competing priorities, meetings, travel and scheduling changes?
- This role combines executive and personal support. Are you comfortable managing both business and personal responsibilities for the CEO?
- Tell us briefly about a time you had to coordinate a sensitive or high-priority request with an external senior stakeholder. What was your approach?
- Are you able to work on-site/hybrid in Spring, Texas, Monday–Friday, with flexibility for occasional events and speaking engagements?
- What does taking ownership mean to you in an Executive Assistant role?
Work Location: Hybrid remote in Spring, TX 77373
