Student Financial Services Coordinator
SUMMARY
The Student Financial Services Coordinator serves as a core member of the Student Financial Services team. This position delivers comprehensive financial counseling and account management services to students and families. The coordinator ensures accurate billing, payment processing, compliance, and cross-departmental collaboration to support student retention and institutional integrity.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by proper personnel.
- Counsel prospective and current students, as well as their families, regarding financial obligations, institutional policies, and available payment strategies.
- Deliver prompt, professional, and empathetic responses to inquiries received via telephone, email, and in-person walk-ins.
- Exercise sound judgment to audit account discrepancies, independently resolving billing data errors in coordination with various campus departments.
- Assist in the preparation, verification, and distribution of student tuition and fee billings.
- Establish, oversee, and conduct monthly audits of automated student payment plans to ensure accurate balancing.
- Manage the billing and collection processes for dual-enrollment students.
- Process external billings and manage payments funded by government agencies and private organizations.
- Coordinate with Campus Safety to track and collect unpaid parking fines and permit fees.
- Review credit balances, prepare documentation, and evaluate student/parent refund requests for administrative approval.
- Prepare and post accurate journal entries to support departmental reconciliation.
- Audit and clear accounts for withdrawing or graduating students.
REPORTING RESPONSIBILITIES
Serves as member of the Student Financial Services department reporting directly to the Director of Student Financial Services.
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
- Strong ability to master and communicate complex financial obligations, institutional billing structures, and payment options available to families.
- Excellent verbal and written communication skills.
- Strong Microsoft Office skills in Excel and Word.
- Ability to maintain strict data confidentiality; direct familiarity with FERPA regulations is highly preferred.
- Strong attention to detail and the ability to manage multiple financial deadlines simultaneously.
- Exhibit a life and service that is in full accord with the Spring Arbor University Concept and Community Covenant.
EDUCATION and/or EXPERIENCE
Bachelor’s degree, preferred. 1-3 years of accounting experience in accounts receivable and/or accounts payable.
An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered.
Experience working in multicultural academic environments preferred and individuals from diverse populations are encouraged to apply. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Spring Arbor University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. Spring Arbor University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements; the University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions) and permits them to give employment practice preference to members of their own religious beliefs.
