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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at
[email protected] or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
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Date: Jun 29, 2026
Location:
Springfield, IL, US, 62704
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Job Requisition ID: 57148
Job Requisition ID: 57148
Opening Date: 06/29/2026
Closing Date: 07/14/2026
Agency: Environmental Protection Agency
Class Title: OFFICE ADMINISTRATOR IV - 29994
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/26) $5,127 monthly; Full Range $5,127 - $7,135 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 57148
Office Administrator IV
***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***
Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly*
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Environmental Protection Agency (EPA), Division of Legal Counsel (DLC), Division of Records Management/FOIA, Records Section, is seeking an Office Administrator IV to serve as the Working Supervisor for the Records Management Unit B. The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.
The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.
Essential Functions
Serves as working Supervisor for the Records Management B Unit of the Records Management/Facility ID Management Section, Division of Legal Counsel/Deputy Chief Legal Counsel/Records Division.
Consults with manager on the integration of program function activities to resolve procedural and operating issues.
Assists in resolving procedural issues, and the integration of Records Management Unit Program activities.
Researches, develops, and maintains record retention programs for the Unit.
Develops and conducts training classes on the proper methods of establishing and maintaining file categories, and procedures for file maintenance and retrieval.
Performs other duties as assigned or required, which are reasonably within the scope of the duties.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience; or completion of high school and four years of Office Assistant experience; or four years independent business experience.
Preferred Qualifications (In Order of Significance)
Prefers extensive knowledge of office procedures and programs.
Prefers extensive knowledge of elementary mathematics and grammar.
Prefers skill in keyboarding accurately.
Prefers skill in taking and transcribing oral dictation accurately.
Prefers ability to direct and supervise the work of a nonprofessional office staff.
Prefers ability to operate manual and automated office equipment.
Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.
Prefers knowledge of Records Management practices, programs, and associated documents.
Conditions of Employment
Requires the ability to pass a name-based background check.
Requires current and valid driver's license with the ability to travel.
Overtime is a condition of employment and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30 am - 5:00 pm Monday - Friday 1hr lunch
Headquarter Location: 2520 W Iles Ave, Springfield, Illinois, 62704
Work County: Sangamon
Agency Contact: Joe Mercier
Email: [email protected]
Phone #: 217-785-2361
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.
APPLICATION INSTRUCTIONS
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Nearest Major Market: Springfield
