Top 11 Project administrator Jobs in Springfield, Ma

Project Administrator
Collins Electric Company Inc —Chicopee, MA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Construction site
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
3d
Assistant Estimator
Collins Electric Company Inc —Chicopee, MA
- $50,000 - $60,000 a year
- Extended hours
- Microsoft Outlook
- Office
- High school diploma or GED
- Profit sharing
- Health insurance
Quick Apply
3d
Assistant Project Manager Co-Op
Harry Grodsky —Springfield, MA
- Construction site
- Mid-level
Assistant Project Manager
Harry Grodsky —Springfield, MA
- Construction site
- Mid-level
Administrative Assistant
Generator Supercenter of Western Mass —West Springfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Customer Service Call Operator / Per Diem
Hartford Hospital —Hartford, CT
- Weekends as needed
- Spanish
- English
- High school diploma or GED
Quick Apply
Senior Financial Internal Auditor - Hybrid
The Cigna Group —Bloomfield, CT
- $94,000 - $156,600 a year
- Online Application
- Microsoft Excel
- CPA
- 3 years
- Paid holidays
- Health insurance
Office Engineer
AI Engineers, Inc. —Hartford, CT
- $40 - $85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- Health insurance
Quick Apply
13d
Practice Support Associate - Northeast Advisor Group
Thrivent —Springfield, MA
- Contract
- Microsoft Excel
- Research
- Office
Quick Apply

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Assistant Estimator
Collins Electric Company Inc —Chicopee, MA
Associate’s or bachelor’s degree in construction management, engineering, or a related field. Any electrical field experience or trade coursework.
$50,000 - $60,000 a year
Quick Apply
3d
Assistant Project Manager (APM) | Estimator
JL Construction Corp —Springfield, MA
Founded in 2007, JL Construction Corp is a heavy civil excavation contracting firm located in Springfield MA who specializes in excavation, infrastructure,…
$60,000 - $115,000 a year
Quick Apply

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Project Administrator
K2M Design, Inc —Columbus, OH
Assist in field investigations of projects, including locating historical documentation, preparing measured drawings, photo documentation, and other related…
13d
Project Administrator
PREMIER Design + Build Group —Columbus, OH
Welcomes clients, guests, and all visitors either in person or via telephone. Reviews documents prior to sending for visual organization and clerical errors.
$55,000 - $60,000 a year
Quick Apply

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Project Administrator

Collins Electric Company Inc
Chicopee, MA

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
3 days ago

Benefits

Profit sharing
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Communication with suppliers
Clear verbal communication
Microsoft Outlook
Spreadsheets
Microsoft Office
High school diploma or GED
Driver's License
Attention to detail
Vendor communication
Technical Proficiency

Full Job Description

Project Administrator

Department: Project Management

Location: Chicopee, MA

Job Type: Full Time

Compensation: $50,000 – $60,000 annually, depending on experience

Position Summary

The Project Administrator supports the project management team by owning the documentation and administrative systems that keep electrical construction projects running. This role handles project setup and maintenance in Procore, document control, change order logging, time and material tracking, and compliance paperwork.

This is an entry-level position and the first step on the project management track. Electrical construction knowledge is taught on the job. The Project Administrator works alongside project managers and foremen from bidding through closeout, building the project understanding needed to advance to Assistant Project Manager.

Key Responsibilities Project Management Software Administration

Create and configure new projects in Procore, and maintain project records throughout the full project cycle.
Keep directories, contacts, and permissions current as project teams change.
Generate and distribute routine reports and logs to project managers and foremen.
Maintain data quality within the system so that reporting can be trusted without manual verification.

Document Control

Maintain current drawing sets, and distribute revisions and bulletins to the field promptly.
Track submittals through review and approval, and follow up on outstanding items.
Log, route, and track RFIs, and follow up on responses that are holding up work.
Maintain organized project files so that any document can be located quickly.
Manage project safety documentation and forms.

Change Order and Cost Documentation

Maintain the PCO log, and report new and pending changes to the project manager.
Track the effect of pending changes on package releases and procurement.
Track and review bulletins for scope impact, and flag items requiring project manager attention.
Assemble supporting documentation for change order submissions.
Time and Material Tracking
Collect, review, and price time and material slips.
Follow up with the field on incomplete or missing slips before they age out.
Maintain records so that billable extra work is captured and invoiced accurately.

Field and Foreman Support

Provide foremen with current drawings, specifications, and approved submittals on request.
Coordinate with purchasing to confirm materials are correct, complete, and arriving on schedule.
Assist in completing project-specific documentation and safety paperwork.

Compliance and Onboarding Documentation

Complete and track new hire paperwork, testing, and jobsite-specific credentialing requirements.
Support documentation compliance on public and prevailing wage projects.
Track project progress against schedule benchmarks, and flag variances to the project manager.
Assist with closeout documentation, including as-builts, warranties, and O&M manuals.

Qualifications Required

High school diploma or equivalent.
Strong attention to detail and document discipline, with the ability to track many open items across multiple projects without losing any.
Working knowledge of Microsoft Excel, Word, and Outlook, and general technical aptitude with new software.
Clear written and verbal communication skills, and the confidence to follow up persistently with vendors, foremen, and outside parties.
Willingness to take on new responsibilities and learn electrical construction from the ground up.
Ability to manage competing priorities and meet deadlines.
Valid driver’s license and ability to travel to jobsites.

Preferred

Electrical construction experience, or an electrical license in any state.
Experience with Procore or comparable construction management software.
Prior construction office experience in project administration, estimating, or purchasing.
Associate’s or bachelor’s degree in construction management or a related field.
Familiarity with public bidding and prevailing wage documentation requirements.

Benefits

401(k)
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off

Compensation Package

Bonus opportunities
Profit sharing
Weekly pay

Equal Employment Opportunity

Collins Electric provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Compensation Package:

Bonus opportunities
Profit sharing
Weekly pay

Application Question(s):

What types of software experience do you have?

Experience:

office: 1 year (Required)

Ability to Commute:

Chicopee, MA 01020 (Required)

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in springfield, ma

Project Administrator

Assistant Estimator

Assistant Project Manager Co-Op

Assistant Project Manager

Administrative Assistant

Customer Service Call Operator / Per Diem

Senior Financial Internal Auditor - Hybrid

Office Engineer

Practice Support Associate - Northeast Advisor Group

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