Department: University Advancement
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98 - $31.63 per hour
FTE: 1.0
Hybrid eligible - located in Eugene or Portland, Oregon
July 28, 2026; open until filled
To be considered for this position, applicants must submit a complete application. A complete application must include:
1. An online application
2. A current resume
3. A cover letter highlighting how your skills and experience meet the minimum and preferred qualifications
We are interested in finding the best candidate for this position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications. Use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring to the position.
If you have questions about the application process or the position, please reach out to [email protected].
University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.
The University of Oregon Alumni Association (UOAA) is an inter-dependent 501c3 within the University of Oregon’s University Advancement division. The UOAA fosters lifelong relationships, deepens engagement, and advocates on behalf of the university and Duck alumni around the world. Launched in 1879, the UOAA is proud of its long history of keeping alumni connected to the university and to one another, offering a wide array of opportunities for service and engagement. With a membership of over 20,000, the UOAA serves as an important connection to the university for more than 275,000 alumni worldwide. Our vision is to be among the very best alumni relations programs in the world, uniting and engaging Ducks in all stages of flight.
The Alumni Communications Project Assistant (project assistant) supports communications projects within the UOAA under the direction of the Director of Alumni Communications. The project assistant is responsible for assisting with the successful delivery of assigned projects with the UOAA and stakeholders and supports the use of standardized project management methodologies, processes, and tools.
Reporting to the Director of Alumni Communications, the project assistant processes requests from UOAA staff for communications support, develops project timelines, and follows up with internal stakeholders to support the successful and timely completion of marketing and communications projects.
Additionally, this position supports the day-to-day use of the UOAA’s project manager software, organizing and maintaining project information, project blueprints, and request forms. They improve the abilities of UOAA staff via project management training and technical support. The project assistant is also responsible for documenting and organizing project management processes under established guidelines.
This position requires the ability to balance short-term or urgent requests for assistance against long-term goals and projects, as well as the ability to prioritize requests within guidelines and priorities established by the Director. The project assistant position requires excellent written and verbal communication skills and the ability to build positive working relationships across the UOAA.
- Three years of office experience which included two years at full performance level and experience generating documents; and
- Lead work responsibility or coordination of office procedures.
- Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
- Commitment to promoting and enhancing diversity, equity, and inclusion
- Familiarity with project management principles.
- High competency in MS Office or similar software.
- Ability to use cloud-based software tools for effective delivery of information.
- Ability to quickly and independently learn software tools
- Proven aptitude for using data to measure and analyze effectiveness of systems and procedures.
- Excellent interpersonal and written communication skills; attention to detail.
- A high level of organization and outstanding customer service.
- Experience maintaining cooperative, respectful working relationships with staff, volunteers, and students from a wide range of backgrounds and perspectives in a service-oriented environment.
- Experience working in project management software (Wrike preferred)
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
