Top 25 Administrative coordinator Jobs in Springfield Ma

Administrative Coordinator
Baystate Health —Springfield, MA
- $21.95 - $29.82 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
- 403(b) matching
- Health insurance
Administrative Coordinator
Town of Monson —Monson, MA
- $24.35 - $30.28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Administrative Coordinator (Office, High-Volume Calls, Patient Triage, Referral) - HomeCare
Hartford HealthCare at Home —Vernon, CT
- Full-time
- HIPAA
- Mid-level
- Office
Quick Apply
7d
Office Coordinator
Maxim Healthcare —Holyoke, MA
- $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
15h
Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
CDC Coordinator
Mount Holyoke College —South Hadley, MA
- $21.44 - $24.05 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
1d
Operations Coordinator
NPL Construction (S4) —Springfield, MA
- $20 - $25 an hour
- Background check
- Construction site
- Computer literacy
- AD&D insurance
- Paid holidays
Quick Apply
Office Coordinator - Movement Disorder
Hartford HealthCare Medical Group —Vernon, CT
- Full-time
- Urgent Care
- HIPAA
- Mid-level
Quick Apply
7d
Office Coordinator
Aramark —West Hartford, CT
- $20 - $25 an hour
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
6d
Operations Coordinator
AmeriGas Propane, Inc. —Westfield, MA
- $22 an hour
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
Clerk IV (Education Abroad Administrative Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
1d
Office Coordinator / Critical Care MH
Hartford HealthCare Medical Group —Manchester, CT
- Full-time
- Hospital
- Inpatient
- Mid-level
- Paid time off
Quick Apply
Front Office Patient Coordinator
Beltone New England —Manchester, CT
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Northampton, MA
- $15.45 - $20.15 an hour
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Front Desk Coordinator
The Specialty Alliance —South Windsor, CT
- From $18 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
13d
Treatment Coordinator / Dental Receptionist
Archway Dental Partners —West Hartford, CT
- Full-time
- Spanish
- Dental office
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
Pet Parent Coordinator
RED BARN DOG OPS BK LLC —Avon, CT
- $17.10 - $17.60 an hour
- Part-time
- Sales
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
Patient Service/Front Desk Coordinator
MyEyeDr. —Amherst, MA
- $15.45 - $20.15 an hour
- Weekends as needed
- Administrative experience
- Computer skills
- Communication skills
- Paid holidays
- Health insurance
Full-Time Front desk/Receptionist/Insurance coordinator
Talcott Dental Care —West Hartford, CT
- $17 - $21 an hour
- Full-time
- Bilingual
- Dental office
- Customer service
- Paid time off
- Employee discount
Quick Apply
1d

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Administrative Coordinator

Baystate Health -
Springfield, MA

Apply Now

Job Details

Full-time
$21.95 - $29.82 an hour

Benefits

403(b) matching
Health insurance
Dental insurance
Paid time off
Vision insurance
403(b)
Gym membership

Qualifications

Customer inquiry handling
High school diploma or GED
Newsletters (communication methods)
Office experience

Full Job Description

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the areas only level 1 trauma center in Western Mass, is looking for an Administrative Coordinator to join our experienced Department of Anesthesia team in Springfield, MA.

RESPONSIBILITIES: The Administrative Coordinator plays a vital role in supporting physicians, advanced practice providers (APPs), and the broader surgical care team. This position ensures seamless coordination of clinical and administrative operations across a fast-paced, high-impact surgical environment. From managing day-to-day administrative needs to assisting with departmental initiatives, this role is essential to keeping surgical services running efficiently and effectively.

Key Responsibilities

Executive Support & Coordination
- Manage complex calendars and scheduling for department leadership
- Coordinate meetings, prepare agendas/materials, and ensure timely follow-up
- Serve as a liaison across departments, leadership, and external stakeholders
Project Management & Reporting
- Track, analyze, and report on departmental initiatives, compliance, and operational metrics
- Develop spreadsheets, reports, and presentations using advanced Excel and other tools
- Identify process gaps and recommend practical, efficient solutions
Communication & Relationship Management
- Handle inquiries, screen communications, and route information appropriately
- Maintain strong working relationships with executives, clinicians, staff, and external contacts
- Represent leadership with professionalism and discretion
Operational & Administrative Support
- Maintain filing systems, records, and departmental documentation
- Assist with budget tracking, invoice processing, and supply management
- Support onboarding, orientations, and scheduling for physicians, CRNAs, and trainees
Program & Department Support
- Coordinate clinical rotations and act as liaison with educational programs
- Assist with compliance tracking and reporting for safety and training requirements
- Support development of newsletters and internal communications
Leadership Partnership
- Anticipate leadership needs and proactively manage priorities
- Provide regular updates on projects, challenges, and outcomes
- Collaborate with administrative staff and provide backup support as needed

SCHEDULE:

Full-time
Monday through Friday 7:00am-3:30pm or 9:00am-5:30pm
No weekends, no holidays

LOCATION:

759 Chestnut St.
Springfield, MA

QUALIFICATIONS:

High School Diploma or GED, required
Associates or Bachelors degree in Business Administration, or Healthcare Management, preferred
Minimum of 3 years of administrative support in an office setting, preferably healthcare
Proficient in Microsoft Office Suite
Excellent organization, interpersonal, communication skills

THE ADVANTAGES OF WORKING WITH BAYSTATE!

Excellent Compensation High-quality, low-cost medical, dental and vision insurance
Generous PTO – up to 25 days in the first year, with scheduled earned increases
Continuing education support and reimbursement
First Time Home Buyers Financial Packages
Farm Share Memberships
403b retirement company match & annual company contribution increase based on years of service
Free money coach advice from a certified professional
Wellbeing programs that include but are not limited to mental, physical, and financial health
Pet, home, auto and personal insurance
Life insurance
Reimbursement for a variety of well-being activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
Wellbeing programs that include but are not limited to mental, physical, and financial health.

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

Education:

GED or HiSET (Required)

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum – Midpoint – Maximum

$21.95 – $25.22 – $29.82

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

Apply Now

Refine Your Search

administrative coordinator jobs in springfield ma

Administrative Coordinator

Administrative Coordinator

Executive Assistant and Operations Coordinator - Boston, MA

Administrative Coordinator (Office, High-Volume Calls, Patient Triage, Referral) - HomeCare

Office Coordinator

Office Coordinator

CDC Coordinator

Operations Coordinator

Office Coordinator - Movement Disorder

Office Coordinator

Operations Coordinator

Clerk IV (Education Abroad Administrative Coordinator)

Office Coordinator / Critical Care MH

Front Office Patient Coordinator

Patient Service/Front Desk Coordinator Part Time

Front Desk Coordinator

Treatment Coordinator / Dental Receptionist

Pet Parent Coordinator

Patient Service/Front Desk Coordinator

Full-Time Front desk/Receptionist/Insurance coordinator

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