SUMMARY: The Marketing Coordinator will support the marketing team in planning and executing events, promotions, and programming for the resort, membership and other departments. The incumbent will work with all resort departments to provide advertising, communication, and general support. The Coordinator will be a driven, positive, and creative contributor and professional communicator.
This is a year-round part-time position. The position requires a flexible schedule around the operations of the business units. The incumbent will be required to work nights, weekends, and holidays. This position may require travel.
PRIMARY RESPONSIBILITIES
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Follow safety policies and procedures that help to prevent harm to associates, guests, and members
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Maintain awareness of budget and seek approval for all purchases and expenditures from the Marketing Director
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Assist with compiling event proformas and ROI reports on events and other marketing ventures
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Assist and support the conceptualization, planning, execution, debriefing, and analysis on all signature resort events, holiday events, and resort programming. All pre- and post-event planning, i.e. organizing guest speakers, suppliers, bands, food and beverage, logistics including organizing facilities for guest services (ticketing, restrooms, refuse, etc.), car parking, traffic control, security, first aid, hospitality, media, and banquet event orders.
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Maintain a working knowledge of the complex needs of a wide variety of events that co-exist with resort operations including craft vendors, live music, holiday activities, theater productions, recreational logistics and legalities, and culinary events
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Research opportunities for new events, and brainstorm implementing event plans and concepts
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Research vendors, suppliers, and contractors for services – negotiate price for services and conduct RFPs with multiple vendors
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Assist in producing detailed proposals, internal and external traffic sheets/outlines for events (including timelines, venues, suppliers, legal obligations, staffing, and budgets)
- Assist in obtaining any required permits for events
- Assist in budgeting, invoicing and other financial event matters pertaining to each event
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Coordinate suppliers, handle vendor queries and troubleshoot on the day of the event to ensure that all runs smoothly and in budget
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Ensure insurance, legal, health and safety obligations are followed
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Departmental support such as design/production needs; ie advertising, posters, flyers, menus, etc.
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Assist with resort-wide content capture in a timely manner
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Assist in organizing media libraries and catalogues
- Assist with internal and external communications including but not limited to website, social media (posting, monitoring, guest relations, analyzing/reporting), email/SMS/app, and informing associates.
MINIMUM QUALIFICATIONS
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Ability to ski/snowboard intermediate to advance terrain strongly preferred
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Team-oriented
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Excellent organizational and problem-solving skills
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Excellent oral and written communication skills
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Experience in marketing and/or event production
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Excellent guest service skills and professionalism
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Ski resort and hospitality experience preferred
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Ability to work independently and as a team
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Background in social media, photography, videography, and video/photo editing experience preferred
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Ability to operate camera and drone equipment proficiently preferred
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Proficiency with all types of social media, including but not limited to Facebook, X, Pinterest, Instagram, LinkedIn, SnapChat, and TikTok.
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Ability to manage time and meet deadlines
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Present a neat and positive image along with a professional appearance
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Be a highly creative person
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Be proficient with Microsoft Office and Adobe Creative Suite
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Be innovative and easily adapt to change
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Can work comfortably with various cultures and ages in a team environment
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Open to new ideas and processes to help facilitate change
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Able to legally operate a motor vehicle and maintain a clean driving record
EDUCATION, TRAINING AND EXPERIENCE GUIDELINES:
High School diploma or GED required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
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Required to sit and stand for extended periods, stoop, bend, reach, lift, climb, and walk.
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Repetitive typing requiring the use of hands, wrists, and fingers.
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Prolonged use of computer screen and telephone to complete tasks.
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Occasional lifting of objects of up to 40 pounds.
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Working in indoor and outdoor environments during all weather conditions.
Wintergreen Resort is a place for mountain lovers, adventure seekers and outdoor explorers. A place to chase new experiences, marvel at the unexpected, and build new relationships that will keep you coming back for more. We work to play! We work in a fun-filled, beautiful resort setting and have a competitive compensation with a comprehensive benefit portfolio for full-time year-round associates: (Medical, Dental, Vision, Life, Short and Long Term Disability Insurances as well as Paid Time Off and a 401K plan). Our unique Recreational Benefit Package offers associates free and/or discounted resort activities, services and products.
We have many fantastic opportunities available from our spectacular, sweeping mountain slopes to our beautiful valley and lake. If this position isn’t quite what you are looking for, please visit our career page for even more open positions: Wintergreen Resort: Premier Blue Ridge Mountain Ski, Golf, Tennis, Spa and Family Vacation Resort in Virginia.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law.
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this position; employees may be assigned other duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer
