Top 2 Office coordinator Jobs in Stillwater, Ok

Office Coordinator
Marty's Garage —Stillwater, OK
- $10 - $17 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- 401(k)
- Employee discount
Quick Apply
2d
University Human Resources Benefits Coordinator
Oklahoma State University —Stillwater, OK
- $50,000 - $62,500 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
9d

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University Human Resources Benefits Coordinator
Oklahoma State University —Stillwater, OK
Bachelor's in human resources, business administration, or closely related field (degree must be conferred on or before agreed upon start date).
$50,000 - $62,500 a year
9d
Coordinator of Business Operations
Oklahoma State University —Stillwater, OK
Managing all payroll transactions, forms, procedures and protocols to ensure compliance with OSU policies, guidelines, federal and state laws.
$47,000 - $64,000 a year
2d

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Office Coordinator

Marty's Garage -
Stillwater, OK

Quick Apply

Job Details

Full-time
$10 - $17 an hour
2 days ago

Benefits

401(k)
Employee discount

Qualifications

Vendor relationship building

Full Job Description

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring seamless administrative functions, efficient scheduling, and effective communication across departments. Your proactive approach will support a productive work environment, manage vendor relationships, oversee financial tasks, and contribute to the overall success of our organization. This position offers an exciting opportunity for someone with strong organizational skills and a passion for fostering a positive office culture.

Must be great at customer service!

Duties

Manage daily office operations, including filing, data entry, and maintaining confidential information with integrity and discretion
Coordinate and oversee scheduling for meetings, appointments, and events to optimize team productivity
Handle vendor management by sourcing services, negotiating contracts, and ensuring timely delivery of supplies and services
Support human resources functions such as onboarding new staff, maintaining employee records, and assisting with payroll processing using financial software like QuickBooks or similar tools
Organize and plan company events, meetings, and training sessions to promote team engagement and development
Supervise clerical staff when applicable, providing guidance on office procedures and workflow improvements
Manage multi-line phone systems, answer inquiries professionally, and direct calls efficiently to appropriate personnel
Oversee bookkeeping tasks including invoicing, expense tracking, budgeting assistance, and maintaining accurate spreadsheets for financial reporting
Utilize Microsoft Office Suite extensively to prepare reports, presentations, and correspondence that meet professional standards

Skills

Proven experience in office management or administrative roles with strong organizational skills
Expertise in event planning and coordinating large or small-scale gatherings or meetings
Demonstrated supervising experience with the ability to lead teams effectively
Proficiency in QuickBooks or other accounting/financial software for payroll and bookkeeping tasks
Excellent communication skills—both verbal and written—with a focus on client communication and phone etiquette
Strong technical proficiency in Microsoft Office programs such as Word, Excel (spreadsheets), PowerPoint, and Outlook
Knowledge of vendor management processes including contract negotiation and relationship building
Ability to handle confidential information with discretion and professionalism
Experience in human resources functions like onboarding, training & development activities
Exceptional organizational skills with attention to detail in filing systems and calendar management
Adept at managing multiple priorities simultaneously while maintaining a positive attitude

Join us as an Office Coordinator if you’re eager to bring energy into an essential role that keeps our workplace running smoothly! Your expertise will help foster an organized environment where teams thrive.

Pay: $10.00 - $17.00 per hour

Benefits:

401(k)
Employee discount

Work Location: In person

Quick Apply

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office coordinator jobs in stillwater, ok

Office Coordinator

University Human Resources Benefits Coordinator

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