Definition of Classification:
Under supervision of the ECE Assistant Director, the Head Start/Early Head Start Center Manager will implement and oversee all components of a quality preschool or infant/toddler program by contributing to the success of the teaching team and adhering to all policies and procedures, while working to maintain compliance with all licensing and funding regulations.
Description of Duties:
General:
- Represent the agency in a consistently professional manner, always modeling a commitment to the agency’s vision, mission, and values.
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Promote and maintain a sense of teamwork between Early Education Services, other CAPC staff, volunteers, Board members, and other individuals relevant to the successful operation of each program.
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Develop and maintain mutually beneficial working relationships with other stakeholders to ensure support of the agency’s vision, mission, and values.
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Ability to work effectively with diverse staff, parents, children and community members.
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Maintain compliance and knowledge of all CAPC Policies and Procedures, funding and regulatory rules, and laws that apply to the program contracts and oversight agencies.
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Conduct and document regular check ins with staff to ensure they are supported and that areas of opportunity are addressed & corrected in a timely manner.
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Ensure staff are provided opportunities for training & development as it relates to their roles.
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Consistently model an expectation for strengths-based services and a commitment to a collaborative and positive work environment.
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Identify gaps & needs at assigned sites and work with Director to ensure appropriate solutions are implemented.
Program Specific:
- Program provides for the safety, health, and nutrition of children.
A. Ensure teaching staff are providing a safe environment according to Cal OSHA Guidelines (SB198), Licensing 22, Title 5 Regulations, and Head Start Performance Standards Keep accurate and updated emergency information, medication, allergies information and authorizations for treatment of all children.
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Ensure teaching staff have completed required health and safety trainings that are a condition of employment and applicable certifications are renewed prior to due dates.
- Ensure teaching staff have been trained in CAPC health and safety policies and procedures.
- Implement and ensure the center’s plan for medical and disaster related emergencies is carried out according to (SB198) guidelines.
- Review supervision plans that are specific to site and classroom that include details on teaching staff responsibilities and zoning maps.
- Monitor the implementation of healthy practices within the classroom environment including universal health, changing diapers/clothing in a timely manner, and dispensation of authorized medications.
- Attend meetings, review health reports, input health information into ChildPlus, communicate with parents and ensure health requirements are compliant per Head Start standards.
- Monitor teaching staff implementation of food service support (serving and cleaning) for meals, snacks, and other activities according to CACFP policies.
- Ensure nutrition documentation on all children less than 12 months old is completed timely.
- Communicate all family updates to Early Education Program Manager, Teacher, and Associate Teacher.
- Program provides early education experiences and learning opportunities
- Oversight of quality lesson plans utilizing the Creative Curriculum that meet the physical, social, emotional, intellectual, health, and nutritional needs of each child.
- Monitor the documentation of children’s growth, conducted developmental screenings/assessments, and submission of paperwork/reports within specified time frames (e.g. 30, 45 and 90 days, etc.).
- Monitor individualization and education plans specifying developmental goals and activities in the environment and curriculum for each child, including children with disabilities.
- Assist teaching team to ensure a balance of child and adult-directed activities, independent, small and large group experiences are available daily.
- Monitor the implementation of program funding specific goals and objectives into the lesson plan curriculum.
- Ensure teaching teams are providing a curriculum that supports and encourages acceptance and respect of gender, culture, language, ethnicity and family composition.
- Program provides an interesting and varied physical environment
- Ensure teaching staff create and maintain well-organized interest areas that include blocks, dramatic play, toys and games, art, library, discovery, sand and water, music and movement, and outdoors.
- Utilize the appropriate Environmental Rating Scale instrument to measure quality in the classrooms.
- Ensure teaching staff provide outdoor curriculum that enhances children’s physical and social development by bringing all components of the indoor classroom to the outside.
- Ensure teaching staff provide an environment that supports and encourages acceptance and respect of gender, culture, language, ethnicity and family composition.
- Program promotes social and emotional growth
- Build positive relationships with children by having quality interactions as those described in the CLASS tool.
- Promote program-wide expectations for behavior
- We are Safe
- We are Respectful
- We are Friendly
C. Ensure teaching staff has established a consistent daily schedule, predictable routines, and transitions that keep the educational flow moving from one activity to another.
- Perform administrative tasks
- Maintain and update licensing files and licensing board.
- Complete school visit monitoring and follow up in a timely manner.
- Oversee daily activities.
- Assist in preparing state and federal program reports.
- Supervise teaching staff and volunteers.
- Enforce agency early childhood program policies.
- Provide training and professional development for staff members.
- Meet with parents as needed.
- Resolve conflicts between staff and parents.
- Maintain records for staff attendance, meetings, and other program requirements.
- Ensure teaching staff follow personnel policies and initiate disciplinary procedures when applicable.
- Evaluate teaching staff annually and assist in planning professional development goals through mentoring.
- Monitor and approve staff paid time utilizing the established time keeping system.
- Monitor staff progress in documentation of case notes, observations, and assessments.
- Ensure completion of documents and records by teaching team is thorough and timely.
- Record statistics and file reports required by funding sources.
- Use agency electronic databases to document program information.
- Initiate, attend, and participate in CST and Parent Consultation meetings with teaching staff and families.
- Ensure all CST’s and parent consultations are completed with any follow up needed.
Ensure completion of the CST in a timely manner.
- Ensure parent binders are up to date and accessible at site.
- Ensure attendance support plans are completed with the family.
- Ensure site supply requests or mileage expenses are completed and turned in a timely manner.
- Ensure all CCLD or internal unusual incident reports are completed in a timely manner and that Program Manager is notified in a timely manner.
- Build and maintain working relationships
- Participate in case conference meetings with teaching team and support staff to facilitate information sharing, goal setting, and action plans for each child.
- Participate in staff development trainings and professional development opportunities. C. Provide supervision, guidance, and trainings to teachers, associate teachers, center aides and parent volunteers on a daily basis and as needed. D. Plan and lead weekly team meetings with teaching team.
- Network with other community agencies and participate when requested, in community events, health fairs, and other events designed to promote CAPC programs.
- Document and report inappropriate behavior of staff, parents, and on-site consultants to the appropriate supervisor.
- Complete Family Partnership Agreements and Family Strengths Assessments with families per Head Start Performance Standards and timelines. H. Schedule and conduct parent meetings bi-monthly.
- Post HSSJ policy council meetings’ meeting agenda and minutes at site.
- Ensure parents complete parent activity survey and put together with parents the parent meeting calendar.
- Perform other duties both program specific and CAPC related, as assigned. Refer to the Master Task List.
Support the ERSEA department by recruiting families, assisting with outreach, participating in recruitment & enrollment efforts to maintain 100% enrollment and any other tasks assigned.
Minimum Qualifications
- Education: BA degree in Child Development or related field; or AA degree minimum with completion of Family Development Credential.
- A valid Child Development Site Supervisor Permit is required.
- Three Infant/Toddler units are required if working with children birth to three; six units of Infant/Toddler Development units is preferred.
- Experience: Five years of relevant experience teaching/working with children (ages 0 to 5) and families with a minimum of three years supervisory experience.
- Ability to: Gather and analyze data; organize and write reports, read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain working relationships with others; present oneself professionally. Take initiative but also accept direction and seek guidance appropriately.
- Technical Skills: Basic computer skills to include MS Outlook and Internet usage.
- Interpersonal Skills & Communication: The employee must demonstrate strong interpersonal skills and the ability to communicate with clients and co-workers in a compassionate, nondiscriminatory, non-judgmental manner. Must also have the ability to compose high quality, professional written correspondence.
Condition of Employment
- Background Clearance: Consistent with funding source requirements and licensing entity, employment with the CAPC requires a clearance from the Department of Justice, the FBI and CACI (through submitted fingerprints).
- Immunizations: In accordance with SB 792, the employee is required to provide proof of immunizations records for Pertussis and Measles (unless a written statement from the employee’s physician stating there is a medical reason not to vaccinate the employee or a positive titer test showing immunity; Influenza or declination; and a T.B. clearance (with risk assessment every 4 years). Additionally, ECE staff are required to show proof of vaccination against Hepatitis B (consistent with Cal OSHA regulations unless an employee declines in which case they will sign a statement indicating their declination).
- CPR/First Aid Pediatric Certification: The employee must be CPR/First Aid Pediatric certified within 45 days of hire and retaken every two years from initial training.
- Child Care Center Operations and Record Keeping Orientation (Online or In-Person) within 30 days of hire date. Documentation of completion must be provided.
- 15 Hours of Preventative Health and Safety/ 1 Hour of Nutrition: The employee must complete within 90 days of hire.
- Mandated Reporter: As outlined in the Child Abuse and Neglect Reporting Act (CANRA), employees in this position qualify as Mandated Reporters and are required to report any suspicion of child abuse or neglect to relevant authorities. General mandated reporter training must be successfully completed within the first 90 days of employment and renewed annually. Additional mandated reporter training must be completed as outlined by Supervisor.
- ACEs Early Trauma Online Learning Training: The employee must complete within 30 days of hire date. Documentation of completion must be provided to direct supervisor and Human Resources.
- Integrated Pest Management Training: The employee must take the required pest management training within 30 days of hire and annually thereafter. Documentation of completion must be provided to direct supervisor and Human Resources.
- Certification: The employee must maintain current certification of teaching permit. Professional growth activities must be planned as part of Professional Growth Development Plan. A minimum of twenty one hours per year is required.
- Funding: Position is dependent on continued funding and is an at-will position.
- Physical Demands: In order to perform the job duties associated with this position, the employee is regularly required to use his/her hands to finger, handle, grasp objects, tools and/or controls. The ability to walk, sit, stand, crouch, squat, climb, balance, stoop, kneel, and crawl is necessary. The employee may also be required to reach with hands and arms, repetitively lift from floor to waist and/or move 30 pounds.
Physical demands described here are representative of those that must be met by every CAPC employee. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
