The Project Coordinator keeps QNC's projects moving by making sure crews have the materials, equipment, information, and support they need before they need it. This role connects the office, vendors, subcontractors, and field crews, helping projects stay organized, efficient, and on schedule.
Working at QNC
QNC builds custom homes, so every project has different materials, timelines, and challenges. A successful Project Coordinator stays several steps ahead instead of reacting to problems after they happen. They enjoy creating order from moving pieces, communicating with people, and finding solutions before delays occur.
This position emphasizes planning, organization, communication, and accountability. QNC needs someone who naturally notices details, follows through on commitments, and understands that even small tasks—like ordering materials and tracking permits — have a direct impact on the success of the entire project. Success in this role comes from taking ownership. Rather than waiting to be told what needs done, the Project Coordinator continuously looks ahead, identifies potential issues, and follows every task through to completion.
Daily contact: the Construction Manager, foremen, field crews, vendors, and office staff. Regular contact: subcontractors, suppliers, inspectors, and delivery personnel.
This person represents QNC through professionalism, responsiveness, and attention to detail in every interaction.
What Success Looks Like
- Anticipates project needs before crews ask for them
- Keeps materials, permits, and deliveries organized so projects continue moving without unnecessary delays
- Follows through until tasks are fully completed, not just started
- Communicates proactively when schedules, deliveries, or project needs change
Top 5 Skills
- Organization. Keeps dozens of moving pieces organized while maintaining accuracy and attention to detail.
- Planning & Prioritization. Looks ahead to anticipate upcoming project needs instead of reacting to last-minute requests.
- Communication. Coordinates effectively between the office, field crews, subcontractors, and vendors to keep everyone informed.
- Time Management. Balances multiple responsibilities while consistently meeting deadlines.
- Self-management. Independently tracking and completing work. Good recollection of business operations details.
Responsibilities and Duties
Project Coordination
- Assist with obtaining permits and supporting documentation required for projects
- Assist with scheduling field crews and coordinating daily project needs
- Prepare work orders and print supporting plans and documentation for crews
- Create PA One Call requests as required
- Schedule construction inspections
Materials & Purchasing
- Purchase project materials while comparing vendor pricing and availability
- Review project spending report monthly in management meeting
- Track material orders and follow-up to ensure timely delivery
- Verify received orders for accuracy and completeness
- Maintain accurate inventory levels of commonly used materials, tools, fasteners, PPE, and shop supplies while proactively replenishing stock before shortages occur
- Purchase and coordinate repair of hand tools and equipment
- Manage tool sign out process
Fleet & Equipment
- Track and record company vehicle fuel usage. This includes printing of fuel tracking sheets
- Order fuel as needed
Field & Crew Support
- Deliver materials, tools, and equipment to jobsites as needed
- Review completed foreman, work order notes, and vehicle cleaning checklists daily and communicate pertinent information to the Construction Manager
- Help ensure crews have the resources needed to remain productive throughout the day
Administrative Support
- Prepare subcontractor agreements
- Track subcontractor Certificates of Insurance (COIs) and W-9 forms to ensure current documentation is on file
- Submit warranty registrations
- Review and approve field crew timesheets
- Print all forms related to daily operations such as fuel sheets, PTO form, tool sign out form, & laborer evaluation summary
- Complete time & material contracts as needed
- Create & update product portfolios
- Communicate weekly project updates to clients including pictures and notes
Other Duties
- Perform other duties as assigned to support business operations
Experience & Qualifications
- Construction material knowledge and basic understanding of construction
- Effective verbal and written communication skills
- Ability to prioritize multiple projects and meet deadlines
- Self-motivated with strong time management and follow-through
- Valid driver's license required
Requirements
Required
- Valid driver's license
- Strong organizational skills
- Effective written and verbal communication
- Ability to prioritize multiple deadlines
- Basic computer proficiency (Microsoft Office)
Preferred
- Construction experience
- Knowledge of residential construction materials
- Experience with purchasing or inventory
- Experience working with contractors or vendors
Position Type: Full Time
Schedule: Monday through Friday, 9:00 a.m. – 5:30 p.m.
Additional hours may be required based on project needs.
Pay: $20.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
