The Project Clerk provides essential administrative and clerical support to the underground mining project team.
This role ensures accurate documentation, compliance with reporting requirements, and efficient communication
between site personnel, contractors, and management. The Project Clerk is responsible for maintaining project
records, supporting safety and production tracking, and assisting with day-to-day project coordination. Serves as
liaison between the project and various departments at Corporate and Shared Services.
1. Documentation & Records Management
a. Maintain and update daily production reports, shift logs, and project documentation.
b. Track underground activities including drilling, blasting, mucking, ground support, and haulage progress.
c. File, archive, and manage both electronic and hard-copy records in compliance with company and client requirements.
2. Project Support
a. Assist Project Manager and Supervisors with administrative tasks such as scheduling, correspondence, and report preparation.
b. Coordinate distribution of safety bulletins, operational notices, and compliance documentation.
c. Support KPI tracking (productivity, safety, quality control) by collecting and compiling data.
3. Safety & Compliance
a. Maintain training records, certifications, and site access compliance for all underground personnel.
b. Prepare and distribute daily/weekly/monthly safety reports and compliance documents.
c. Support incident/accident reporting by organizing records and ensuring documentation accuracy.
4. Procurement & Logistics
a. Assist with inventory tracking, requisitions, and purchase order processing for materials and supplies.
b. Support logistics by coordinating with suppliers, contractors, and site personnel for timely delivery of materials and equipment.
5. Communication & Coordination
a. Act as a point of contact for clerical support between underground supervisors, engineers, and office staff.
b. Compile meeting minutes and distribute action items to responsible parties.
c. Assist in organizing site meetings, training sessions, and project updates.
d. Review time sheets and time cards for all employees.
e. Maintain and track Organizational Chart.
f. Assist with travel and expense reporting.
6. Human Resources and Payroll
a. Ensure timely communication to and from Corporate Human Resources on administrative HR and payroll issues.
i. Assist employees with the routing of all HR and Payroll inquiries, assistance, actions, etc., to the appropriate department.
b. Assist project management with recruiting and hiring, with Oracle Fusion HCM.
c. Project Employment Liaison: participates in assigned tasks related to recruiting, onboarding, hiring, employment, offboarding, communications, benefit inquiries, and other HR and Payroll related functions.
i. Assist employees with Oracle Fusion HCM and ERP Training and use.
d. Ensure communication of HR and Payroll related issues, functions, and notices are provided and coordinated between project and corporate HR and Shared services.
e. NOTE: Project Clerk is not a representative of Human Resources with duties related to HR Compliance, reporting, employee relations, nor an agent of the Company for those purposes.
7. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current State Driver’s License and acceptable driving record.
8. Responsible to keep work areas safe and free of hazards. Performs Field Level Risk Assessments.
9. Must be able to comprehend written and verbal instructions as required to perform his duties in a safe and efficient manner.
10. Comply with daily, weekly and monthly safety directives, policies, and procedures.
11. Maintain confidentiality with respect to Redpath and client information.
12. Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives, Standard Operating Procedures (SOP).
13. Able to work in excess of 40 hours a week, overtime, day and nights, weekends, holidays and shift rotations.
14. Compliance with Redpath Core Competencies is an essential duty and responsibility.
15. The duties and responsibilities listed above are representative of the nature and level of work assigned
and are not necessarily all inclusive.
16. Other duties and responsibilities as assigned.
Minimum Duties and Responsibilities:
1. Assist other job functions as required.
Education:
- High School Graduate or equivalent.
Work Experience:
- 2–3 years of clerical, administrative, or project support experience (mining, construction, or heavy industry preferred).
Knowledge Required:
1. Strong computer skills (Microsoft Office Suite, SharePoint, project management and HCM/ERP systems).
2. Excellent attention to detail, organization, and time-management skills.
3. Familiarity with underground mining terminology, processes, and reporting requirements is an asset.
4. Strong interpersonal and communication skills to work effectively with diverse teams in a fast-paced environment.
5. Excellent customer service skills.
6. Ability to adapt to change.
7. Ability to work under pressure of fluctuating volume of demands.
8. Ability to multitask and work effectively.
9. Ability to prioritize and organize multiple requests.
Other Requirements:
1. Ability to pass background clearance check, drug screening and physical.
2. Ability to understand and follow verbal and written instructions.
3. Ability to prepare written reports and correspondence.
4. Ability to effectively communicate verbally and in writing.
5. Ability to work in a team environment with minimal supervision.
6. High level of attention to detail, neatness and accuracy.
7. Ability to work both independently and collaboratively.
