Top 4 Museum Jobs in Sweden Me

Executive Assistant & Board Liaison
Maine Mineral & Gem Museum —Bethel, ME
- $55,000 - $60,000 a year
- Weekends as needed
- Background check
- Google Workspace
- Mid-level
- Free parking
- Paid holidays
Quick Apply
4d
Visitor Experience Supervisor
Maine Mineral & Gem Museum —Bethel, ME
- $23 - $24 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- In-person
- Free parking
- Store discount
Quick Apply
5d
Henry Luce Curatorial Fellow in American Art
Bates College —Lewiston, ME
- $60,000 a year
- Residential
- University
- Doctor of Philosophy
- Free parking
- Paid holidays
Museum and Retail Operations Manager
Mount Washington Observatory —North Conway, NH
- $44,300 - $50,000 a year
- Overtime
- Background check
- Hospitality
- Merchandising
- Free parking
- Health savings account
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5d

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Visiting Assistant Professor of Art History
Maine College of Art & Design —Portland, ME
The essential functions of this position include preparing and delivering in-person instruction in Art History; facilitating classroom discussions, critiques,…
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4d
Museum Educational Program Specialist I
State of Maine —Augusta, ME
Ability to develop, plan, organize, and implement interpretive programs. Working closely with the education and visitor services team and museum volunteers,…
$19.02 - $26.48 an hour
1d

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Part-Time Collections Manager/Collections Manager Assistant
Denison University —Granville, OH
Master's degree in Museum Studies, Art History, History, Anthropology, or a closely related field. Bachelor's degree in Museum Studies, Art History, History,…
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Museum Store Manager
Columbus Museum Of Art —Columbus, OH
Valid driver’s license and reliable personal vehicle for weekly travel between sites. Bachelor’s degree in a related field or 4–6 years of progressive…
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Executive Assistant & Board Liaison

Maine Mineral & Gem Museum
Bethel, ME

Quick Apply

Job Details

Full-time
$55,000 - $60,000 a year
4 days ago

Benefits

Free parking
Paid holidays
Employee discount

Qualifications

Executive administrative support
High school diploma or GED
Video conferencing software
Productivity software
Video conferencing systems operation

Full Job Description

The Executive Assistant & Board Liaison is a full-time exempt position reporting to the Executive Director. The Executive Assistant provides direct support to the Director along with a variety of other administrative related tasks.

Specific responsibilities of the Executive Assistant include, but are not limited to:

Executive Director support:

● Manage the Executive Director’s communications.

● Manage the Executive Director’s calendar and daily schedule.

● Anticipate the needs of the Executive Director for meetings and events, ensuring that the Executive Director is fully prepared in advance.

● Attend meetings and take notes, documenting next steps and ensuring appropriate and responsive follow-up and accountability.

● Assist in special meetings and events planning and implementation, occasionally requiring time outside of regular working hours.

Board support:

● Provide administrative assistance to members of the Board of Trustees as necessary.

● Support the Board Secretary by preparing Board meeting minutes.

● Coordinate the logistics for Board meetings including scheduling, preparation, technology setup, Board meeting packet preparation, and vendor coordination.

● Contribute to creating and maintaining a positive, collaborative working environment between the Board and Museum staff.

General Administrative support:

● Provide administrative assistance across all departments.

● Manage calendars, schedule meetings, conferences, and travel.

● Support staff with day-to-day needs and requests.

● Process weekly vendor payments and staff reimbursements.

● Assist bookkeeper with Quickbooks tasks and invoice/receipt reconciliation.

● Oversee office supply inventory & postage, placing orders as needed.

● Oversee office equipment maintenance and contact repair technicians as needed.

● Coordinate with external IT consultant to resolve technical issues.

● Maintain and organize electronic and paper filing systems.

● Other duties as assigned.

Assist with HR:

● Recruitment - Post job opportunities, monitor applications, and vet applicants.

● Hiring - prepare new hire packets, collect onboarding paperwork, facilitate background checks, and assist with new employee onboarding.

● Maintain staff vacation calendar.

● Oversee ICHRA insurance reimbursement program.

● Provide backup administrative support on payroll and retirement portals.

● Prepare and collect intern agreements and support intern onboarding.

● Coordinate intern and visitor housing/lodging.

Qualifications & Requirements:

● Education: High School diploma, Bachelor's degree preferred.

● Experience: Strong administrative work experience. 3+ years of experience in an executive assistant or senior administrative support role, preferably in a museum, arts organization, academic, or nonprofit environment.

● The ideal candidate will demonstrate superior organizational and communication skills, with a proactive approach to problem-solving and discretion in handling sensitive information.

● Computer skills and comfort with standard office software packages (Microsoft Suite, Google Workspace, virtual meeting platforms, etc.) and the ability to easily learn new software.

● Basic bookkeeping skills and working knowledge of QuickBooks are a plus.

Related Skills:

● Self-motivated with a flexible and highly organized work style.

● High attention to detail.

● Possess a high standard of personal ethics and integrity.

● Understand and adhere to strategic plans and associated budgets.

● Shows confidence and possesses the ability to take appropriate initiative.

Schedule

Monday-Friday, 9a-5p

Occasional evening and weekends as required

Work Location

In person

Pay

$55,000 - $60,000/annually

Benefits

● Paid Vacation – 2 weeks

● Maine Earned Paid Leave (MEPL) – 48 hours/year

● Annual paid holidays (8)

● Monthly healthcare reimbursement (ICHRA)

● Retirement savings - Voluntary employee contributions to Maine Retirement Investment Trust (MERIT)

● Free on-site parking

● Museum membership and generous employee discount in the Museum Store

How to Apply

Please send a resume and letter of interest to Kristy Griffin at [email protected]. No phone calls please.

Nondiscrimination

The Maine Mineral & Gem Museum (MMGM) is an equal opportunity employer which recognizes and encourages people of all identities to apply. MMGM does not discriminate against any person on the basis of race, national origin, ancestry, public assistance, ethnic background, religion, marital status, economic class, age, disability, sex, creed, veteran status, sexual orientation, gender identity/expression, and any other legally protected characteristic. MMGM complies with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.

Pay: $55,000.00 - $60,000.00 per year

Work Location: In person

Quick Apply

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museum jobs in sweden me

Executive Assistant & Board Liaison

Visitor Experience Supervisor

Henry Luce Curatorial Fellow in American Art

Museum and Retail Operations Manager

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