Annie Wright is seeking a Program Registrar for Auxiliary Programs and Administrative Assistant for Arts to begin on August 17, 2026. This is a full-time, hourly staff position that reports to the Director of Arts.
Mission Statement
Annie Wright’s strong community cultivates individual learners to become well-educated, creative and responsible citizens for a global society.
About AWS
Tradition meets innovation at Annie Wright Schools, where we honor our rich history and traditions, embrace the present, and continue always to move forward. Founded in 1884, Annie Wright Schools serve students from age three through high school. The Lower and Middle Schools offer co-ed programs in Preschool through Grade 8, while separate Upper Schools for boys and girls offer day and boarding options in Grades 9 through 12, welcoming students from Tacoma and around the world. We are proud to be an International Baccalaureate World School, delivering IB programs in every division.
Position Description
The Program Registrar and Arts Assistant is detail-oriented, organized, and passionate about supporting student programming beyond the academic curriculum. They are driven by a desire to see systems function efficiently and to maintain a high-level of customer service. The Program Registrar and Arts Assistant is comfortable engaging with a variety of stakeholders and thrives in both independent, systems-oriented work and dynamic collaboration with a team. The Program Registrar and Arts Assistant seeks to ensure that the experience of our instructors, families, and students is secure and seamless.
The Program Registrar and Arts Assistant is integral in supporting the efficiency of robust, year-round extra-curricular arts and athletics programming for students between 5 and 18, and unique (s)Electives programs for our Upper School Division. With over 700 registrants in team sports, ensemble arts programs, or (s)Electives each season, the Program Registrar and Arts Assistant designs and launches enrollment forms, maintains active rosters and attendance systems, accounts for program supplies, bolsters coach/artist resources, supports hiring and onboarding for seasonal contracts in collaboration with HR, assists with special concerts/evening programming, and works with the Schools’ Marketing and Communications team to help promote program-specific campaigns.
Annie Wright Schools’ strong community starts with the faculty and staff who are dedicated to the growth, health, and education of our students. As a key member of the Arts and Auxiliary Program team, the Program Registrar and Arts Assistant upholds our mission of keeping student experiences at the core of our institutional value.
Position Overview: Duties & Responsibilities
The Program Registrar and Arts Assistant:
- Functions as joint registrar for all auxiliary programs, including seasonal Arts & Athletics, Extended Day, (s)Electives, and Summer Programs;
- Liaises between auxiliary programs to facilitate alignment in attendance & academic eligibility policies, and programmatic or thriveability surveys;
- Builds and maintains sections and active rosters for each seasonal art, athletic, and (s)Elective program and aligns them with daily attendance reports;
- Supports events and programs, including calendaring, set-up, and maintenance/facilities requests for special arts and/or athletics events, including banquets and special showcases;
- Interacts with program coaches and instructors, participant guardians, divisional administration, and student support teams, specifically the Auxiliary and Summer Program Director, Athletic Director, and Director of Student Experiences to ensure streamlined scheduling, transitions, and accountability for student participants;
- Works confidently within rostering, scheduling, and directory platforms, including Blackbaud, Sawyer, Excel, and Google Sheets;
- Orders and organizes arts-program inventories and seasonal supplies, including visual art supplies, instruments and sound equipment, scripts and scores, etc;
- Codes and submits receipts for arts departmental expenses;
- Interacts with and, as needed, supervises Grades K-12 students during program transitions;
- Partners with the Schools’ Marketing and Communications Department to facilitate program marketing and communications, including seasonal registrations and promotional materials, and assists in providing content for social and other media sharings;
- Works with HR to support onboarding and exit activities for seasonal instructional contracts;
- Is able to work Monday - Friday, 9:00 am - 5:30 pm during the academic school year, with adjusted hours during summer programming, likely 8:00 am - 4:30 pm, and is able to occasionally flex their schedule for evening or weekend programming (which will be scheduled in advance).
Qualifications
The Program Registrar and Arts Assistant will demonstrate key elements of the listed expertise and experiences. This is an aspirational list, and Annie Wright Schools encourages candidates to apply who may not currently possess but are working on building all of these qualities. The Program Registrar and Arts Assistant:
- Holds, at minimum, an associate’s degree and/or two years of administrative experience, ideally in an arts-based, community-based, or educational environment;
- Demonstrates fluency with and between various administrative platforms, especially those centered on school-based scheduling and rostering;
- Has strong attention to detail, organizational, and communication skills;
- Steadily maintains multi-faceted systems and routines in a dynamic and fast-paced environment;
- Practices cultural humility in personal interactions;
- Is available to work year-round on school days and during school breaks;
- And, is eligible to work in the United States. Note: Under our current employment policies, we are unable to sponsor work visas and do not offer positions to candidates who are not yet eligible to work in the United States.
Physical Requirements
- Prolonged periods of sitting at a desk and operating systems on a computer
- Must be able to move/traverse the building and grounds to support programming in a range of campus locations
- Must be able to lift and carry or otherwise move 25 pounds on occasion
- Physical ability to work around small children, including sitting, standing, running, and climbing stairs
Salary and Benefits
This position offers an hourly rate of $25.45 per hour. Benefits available to the hired candidate for the Program Registrar and Arts Assistant position include the following, subject to the terms of the applicable benefit plan:
- Medical, dental, and vision insurance
- Employee Assistance Program
- Life insurance
- Accidental death and dismemberment insurance
- Long-term disability insurance
- Paid sick leave (known as Wellness Days): Each regular full-time employee earns 80 hours of Wellness leave per accrual year
- Ability to accrue up to three (3) weeks of vacation per accrual year, with a maximum rollover of 40 hours of vacation.
- Eighteen (18) paid Holidays in 2026
- Fifty percent (50%) tuition remission in accordance with school policy. All fees and incidental expenses are the sole responsibility of the employee-parent
- All children of benefited employees of AWS, who are currently enrolled at AWS, are eligible for extended day services at no charge when school is in session. Charges apply for faculty in-service days or similar days
- A 403(b) retirement plan with a 6% company match and a 3% employee contribution
Application Process
Annie Wright Schools remain firmly committed to a policy of equal employment opportunity. Annie Wright shall hire, promote, transfer, terminate, and make all other employment-related decisions without regard to an employee’s race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, political ideology, the presence of any sensory, mental or physical disability, or any other basis prohibited by law. Annie Wright Schools is actively seeking to create a more culturally diverse school community, and accordingly, applicants of color and underrepresented backgrounds are encouraged to apply.
To apply, email a cover letter, resume, email and telephone contact information for 3-5 professional references, and the completed and signed application form found at https://www.aw.org/about-us/employment, all in PDF format, to Mrs. Erin Gann, Executive Assistant to the Head of Schools, at . In accordance with Annie Wright Schools’ strategic focus on issues related to social justice, candidates should anticipate being asked to address how their past work, as well as future contributions, might serve to advance Annie Wright’s commitment to a more diverse and inclusive community. Applications for this position will be accepted until filled; the preferred target start date is August 17, 2026.
Pay: $25.45 per hour
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
