JOB This highly responsible management and administrative position directs the planning, coordination, and administration of all functions of the Finance Division, consisting of: accounts receivable; accounts payable; purchasing; finance; budget and accounting; and payroll. Work is performed under the direction of the Senior Executive Director/Chief Financial Officer of the Department of Member and Business Services.
The Director is responsible for the preparing the annual budget, coordinating the annual financial audit, establishing accounting and budget policy (including development and revision), and explaining and interpreting such policies to assigned staff and agency personnel. The Director must possess comprehensive knowledge of the Sheriff’s Office accounting functions, including governmental fund groups and financial systems. The Director exercises considerable initiative and independent judgement in resolving complex issues, including situations where clear guidance is not available.
This position is expected to model the agency’s core values of honesty and integrity, accountability, teamwork, trust, respect and commitment to excellence. To be successful in this role, the experienced leader must demonstrate competency and financial knowledge in GASB, GAAP, and have a willingness to learn and train others. Strong competencies are required in research, time management, communication (written and oral), interpersonal relations, customer service and problem-solving and advanced analytical thinking. EXAMPLE OF DUTIES
- Lead, manage, and direct all components of the Finance Division.
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Ensure compliance with Governmental Accounting Standards (GASB) financial statements and the Single Audit Act.
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Coordinate and oversee the annual audit of financial statements or any other audits/reviews performed by internal departments (e.g., accreditation) and outside agencies (e.g., IRS, Department of Labor, federal grantors).
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Resolve pre-audit and audit findings and issues.
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Oversee the monthly, quarterly and year-end close processes; approve journal entries, review or prepare reconciliations; and ensure timely resolution of reconciling items.
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Perform special assignments of broad scope requiring independent judgement and initiative.
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Ensure compliance with all deadlines associated with federally- and state-mandated payroll and financial grant reports.
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Ensure financial, procurement, inventory, supply, and budgetary systems provide adequate internal controls, and that transactions are properly documented to support audit trails and compliance with GASB and Single Audit requirements.
- Support and implement agency and division strategic goals.
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Approve requisitions, tuition reimbursement, training and other purchases within assigned authority thresholds.
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Plan and recommend new systems, policies, procedures, and internal controls to improve operations.
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Supervise and evaluate assigned subordinates’ work performance, ensures adequate back-up, conducts open and honest performance counseling, appraisals and evaluated conditions of performance, initiates corrective action and/or disciplinary action, as necessary.
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Manage agency payroll processing, including ensuring coverage, coordinating W-2s, annual rate changes and/or process group payroll changes in accordance with applicable state/federal requirements, budget stipulations, collective bargaining agreements, etc.
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Conduct financial analyses to monitor and control spending and support achievement of budgetary objectives.
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Consolidate and balance all fund accounts and receipts; prepare accurate financial statements in accordance with county and state regulations, budgetary perimeters and agency policy as required.
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Conduct and approve internal audits as required to determine compliance with laws, rules and regulations, and to ensure the integrity, reliability, accuracy and completeness of applicable agency records.
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Update training documents and/or provide training regarding as needed to agency members.
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Communicate and prepare presentations for all levels of management including Command Staff.
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Oversee preparation of the annual budget, budget projections, budget estimates, analysis for cost proposals, contracts, grants as well as cost analysis related to RFPs and RFQs.
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Serve as primary Banner ERP administrator responsible for system closing/opening fiscal year, account maintenance, assist with internal controls, liaise with IT, maintain chart of accounts and organizational structure and as well as train in accordance with Florida Uniform Accounting System Manual.
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Analyze complex financial and accounting transactions.
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Create reports, respond to surveys, create statistical summaries, and write policies, letters, memos, etc.
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Demonstrate knowledge of grant policies and procedures and associated grant guidance governing grant funding.
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Communicate effectively both orally and in writing.
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Work independently with minimal guidance.
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Work closely with others as a team.
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Prepare and present clear, accurate, concise, and objective written and oral reports.
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Meet requirements and maintain required licensures and certifications as well as agency required in-service training.
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Adhere to the standards and principles of the agency's core values and professionally represent the agency.
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Report to work timely, consistently and as scheduled.
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Perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.
SUPPLEMENTAL INFORMATION
- Must be able to lift, push, carry or pull a minimum of 25 pounds independently.
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Work is primarily performed in a secure office environment. Position may require travel to attend various meetings and functions related to performance of tasks.
