Inovalon was founded in 1998 on the belief that technology, and data specifically, would empower the transformation of the entire healthcare ecosystem for the better, improving both outcomes and economics. At Inovalon, we believe that when our customers are successful in their missions, healthcare improves. Therefore, we focus on empowering them with data-driven solutions. And the momentum is building.
Together, as ONE Inovalon, we are a united force delivering solutions that address healthcare's greatest needs. Through our mission-based culture of inclusion and innovation, our organization brings value not just to our customers, but to the millions of patients and members they serve.
Work Location: This position is designated as remote. However, employees who reside within a 40-mile radius of one of our office locations in Tampa, FL; Canonsburg, PA; or Bowie, MD will follow a hybrid work schedule and are expected to work in the office two days per week (Tuesdays and Wednesdays).
Position Summary
We are seeking a highly skilled, proactive, and operationally minded Executive Assistant to support the Chief Administrative Officer (CAO) and serve as a key connector across the executive leadership team. This role is designed for a strategic, detail‑oriented professional who will be responsible for creating order, driving operational excellence, and ensuring priorities remain aligned, timelines are met and team leaders stay on course. The ideal candidate thrives in a fast‑paced environment, has exceptional communication and organizational skills, and is equally comfortable handling high‑level executive projects and day‑to‑day administrative tasks. Approaches work with a hands-on mindset and a strong sense of ownership, regardless of scope or complexity.
Executive Support & Operational Leadership
- Serve as the primary partner to the CAO, anticipating needs, managing priorities, and ensuring seamless day‑to‑day operations.
- Drive follow‑through on decisions, action items, and projects to ensure clarity, accountability, and timely execution.
- Can act as an extension of the CAO in meetings and communications for coordination across teams.
Presentation Development & Communication
- Create high‑quality presentations, reports, executive team and board‑level materials that clearly communicate complex information. PowerPoint and Excel at a minimum.
- Draft executive communications, talking points, and internal updates as needed.
Calendar, Travel & Logistics Management
- Manage complex, dynamic calendars and prioritize scheduling needs for the CAO.
- Coordinate travel itineraries, accommodations, and detailed briefings to ensure smooth logistics.
- Plan and execute internal and external meetings, events, and engagements.
Administrative Excellence
- Oversee traditional executive administrative activities, including expense reports, document management, and contract routing.
- Serve as the point of contact for internal and external partners on behalf of the CAO.
- Continuously refine and improve administrative and operational processes.
Qualifications
- Bachelor's degree or equivalent skill based experience.
- 7+ years of experience supporting senior executives;
- Exceptional organization, project management, and prioritization skills.
- Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
- Strong judgment, discretion, and the ability to handle confidential information. This cannot be overstated.
- Excellent written and verbal communication skills.
- Proven ability to work both strategically and tactically; comfortable switching between big‑picture thinking and detailed execution.
- Passion for operational excellence and continuous improvement.
Personal Attributes
- Highly proactive—always one step ahead.
- Collaborative, relationship‑oriented, and able to influence without authority.
- Calm under pressure and adaptable to shifting priorities.
- Leads with accountability and a willingness to engage wherever needed to drive results.
- Exhibits flexibility and commitment by engaging in both strategic and operational work to meet organizational needs.
- Resourceful, solutions‑focused, and committed to elevating the CPO's impact on the organization.
This position is not eligible for immigration sponsorship (e.g. H-1B, TN, or E-3). Applicants must be authorized to work in the United States as a condition of employment. (This is only applicable for US-based positions)
If you don't meet every qualification listed but are excited about our mission and the work described, we encourage you to apply. Inovalon is most interested in finding the best candidate for the job, and you may be just the right person for this or other roles.
By embracing inclusion, we enhance our work environment and drive business success. Inovalon strives to provide equal opportunities to the communities where we operate and to our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.
Inovalon is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.
To review the legal requirements, including all labor law posters, please visit this link
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