Top 1 Office coordinator Jobs in Teutopolis, Il

Office Coordinator
Peerless of America —Effingham, IL
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
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16h

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Office Coordinator

Peerless of America -
Effingham, IL

Quick Apply

Job Details

Full-time
16 hours ago

Qualifications

Visitor query response
Communication with suppliers
Office activity coordination
Email customer support
Phone communication
Customer order taking
Greeting customers
Sales order data entry
Direct client contact
Filing
Phone call screening
High school diploma or GED
Meeting scheduling
Vendor communication
Cross-functional collaboration
Physical document handling
Cross-functional communication
Quality data entry
Office record organization

Full Job Description

Description:

The Office Coordinator serves as the face and voice of Peerless of America, creating a professional and welcoming experience for every visitor, customer, supplier, and business partner. This position is responsible for managing the front office communications while supporting multiple departments through administrative assistance, data entry, and reporting.

Requirements:

Front Office & Reception

Serve as the first point of contact for all visitors, customers, suppliers, and business partners.
Professionally answer and direct incoming phone calls.
Welcome guests and coordinate visitor sign-in procedures.
Maintain the reception area and conference rooms in a professional manner.
Manage incoming contact emails.
Schedule meetings and assist with general office coordination.

Administrative Support

Enter customer orders and other operational data into the ERP system.
Assist with production-related data entry and documentation.
Prepare reports, spreadsheets, and administrative documents.
Maintain organized electronic and paper filing systems.
Support document control and record retention.
Assist departments with various administrative projects as assigned.

Cross-Department Support

Provide backup support for the Customer Service department during vacations, absences, or periods of increased workload.
Work closely with Production, Shipping, Purchasing, Sales, Accounting, and Management to ensure accurate communication and timely information flow.
Assist with company events, meetings, and special projects as needed.

Qualifications

Education

High School Diploma or equivalent required.

Experience

Minimum of 2 years of office administrative experience preferred.
Manufacturing environment experience is a plus.
ERP or business software experience preferred.

Skills & Competencies

Outstanding verbal and written communication skills
Professional telephone etiquette and customer interaction
Strong organizational and time management abilities
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong Microsoft Office skills (Word, Excel, Outlook)
Positive attitude with a team-first mindset
Ability to work effectively with all levels of the organization
Professional appearance and demeanor

Quick Apply

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Office Coordinator

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