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Major Duties
Under general supervision, the IT Finance & Administrative Support Coordinator provides administrative, financial, and event coordination support for the IT Division. The position processes financial transactions, coordinates travel and events, maintains records and calendars, supports communications, and assists with division-wide operational activities.
- Performs a variety of administrative coordination responsibilities including preparing meeting minutes, tracking action items, and distributing notes promptly.
- Processes purchase requisitions, purchase card reconciliations, ICT forms, and chargeback requests.
- Prepares and tracks travel requests, advances, and claims in compliance with CSUN and CSU policies.
- Assists with monitoring budget expenditures, reconciling accounts, and preparing financial reports.
- Plans, coordinates, and executes IT division events including workshops, trainings, recognition events, and division-wide gatherings.
- Performs other duties as assigned.
- NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/xcura1xfgzbkrz0znnrtave2r1htks2b
Qualifications
- Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
- Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience. Bachelor's degree, preferred.
- Three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed, is a plus.
- Experience coordinating events from planning through execution and providing support to faculty and academic departments is also preferred.
Knowledge, Skills, & Abilities
- Ability to coordinate multiple administrative activities, schedules, meetings, and deadlines effectively.
- Knowledge of financial processes, including purchasing, travel, account reconciliation, expenditure tracking, and financial reporting.
- Ability to plan and coordinate events from initial planning through execution and post-event activities.
- Strong written communication skills for preparing professional correspondence, meeting documentation, updates, and internal communications.
- Ability to maintain accurate records, track operational and financial data, and support reporting and compliance requirements.
- Strong organizational and collaboration skills with the ability to work effectively with IT leadership, faculty, staff, students, vendors, and external partners.
Pay, Benefits, & Work Schedule
- The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
- Classification: 1035 / Admin Support Coord / Grade 2
- The anticipated HIRING RANGE is $4367– $4634 per month, dependent on qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
- HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
- This is a Regular position with a one-year probationary period.
- The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.
General Information
- Applications received through August 21, 2026, will be considered in the initial review and review of applications will continue until the position is filled.
- This position is sensitive as designated by the CSU.
- A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
- The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
- Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
- Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
- Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
- Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
- The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.
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