Job Summary:
WHO ARE YOU?
Do you enjoy music? Do you excel at coordinating and connecting people? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of connecting people through the recruitment space. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
We’re looking for a highly organized and people-focused Recruiting Coordinator to support our growing team. In this role, you’ll play a critical part in ensuring a smooth, timely, and welcoming experience for candidates throughout the hiring process, while helping our recruiters and hiring teams operate efficiently behind the scenes.
You’ll manage the logistics of interviews, own communication touchpoints, and contribute to candidate experience, recruiting operations, and process improvement efforts. This is a fully in office position 5 days per week in our Calabasas office location.
RESPONSIBILITIES
Provide primary operational coordination support by managing high-volume and complex interview scheduling, including multi-panel and executive level interviews across multiple time zones
Coordinate end-to-end interview logistics, including GSuite and Zoom calendar coordination, confirmations, candidate communications, interview materials, and day-of-support
Serve as the primary point of contact for candidates throughout the interview process, ensuring a seamless, professional and welcoming experience
Partner closely with recruiters, hiring managers, including offer letters, documentation and hiring system processes
Maintain and update job postings including edits, reposts, and closing out roles, while ensuring accurate and organized requisition data in Workday, Gem and other systems used
Coordinate end to end event logistics, including venue confirmations, vendor coordination, catering, room setup, timelines and onsite or virtual execution
Coordinate event communications, attendee tracking, registration, and post event follow up
Maintain and organize candidate pipelines from multiple sourcing channels to ensure timely follow up and accurate system tracking
Support recruiting related invoicing, purchase orders, vendor payments and expense reconciliation
Prepare event marketing and operational materials, presentations, schedules and signage/wayfinding
Maintain elevated candidate experiences at scale across hiring
Deliver elevated, white-glove candidate experience at scale throughout all hiring processes
Communicate professionally via email, instant messaging, and occasional text with internal teams and candidates
Send timely and professional communications and calendar invites
Build trusted relationships with recruiters, hiring managers, and cross-functional partners to support seamless hiring coordination
Assist with reporting, interview tracking, and data focused projects
Attend and work both recruiting and company events as needed
Support community engagement and employer branding projects
Support project management for recruiting initiatives such as interview training, hiring process audits, and candidate experience improvements
Support the onboarding of new team members and cross-functional partners on coordination workflows
Support accessible hiring practices through thoughtful communications and candidate support
Ensure timely collection of interviewer feedback and facilitate candidate follow-up communications
Coordinate employee referrals by tracking submissions, facilitating introductions, and ensuring timely follow-up throughout the hiring process
Maintain strict adherence to candidate privacy and confidentiality standards throughout the hiring process
Assist with recruiting, hiring, onboarding and training various team members
Support HR with new hire onboarding and various HR tasks as needed
Responsible for other projects as assigned on a regular basis
QUALIFICATIONS
Bachelors in Human Resources, Communications, Marketing, Business, or related field
2+ years of experience in a coordination, talent acquisition, people ops or administrative support role
Strong experience with GSuite, Microsoft Office, Slack, Airtable and Workday and GEM AI is a plus (HRIS & ATS)
Excellent organizational skills and strong attention to detail
Outstanding written and verbal communication skills
Ability to manage multiple priorities and adapt quickly in a fast paced environment
Comfort working with templates, documentation, and system workflows related to job postings, requisitions and offer letters
High level of accuracy and care when handling sensitive candidate information and employment documents
Passion for people, talent, and building and supporting high performing teams
Empathic and professional approach when working with candidates and internal partners
A passion for creating a positive and inclusive hiring experience
Must be motivated with an “Everything is possible” attitude
Team player, problem solver, and adaptable
Ability to work onsite in the Calabasas, CA office 5 days per week
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates
Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
Hiring Hourly Range: $22.00 - $27.00/hour
Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary.
Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
