ENROLLMENT BASED STAFFING MODEL
To ensure high-quality programming while maintaining financial sustainability, staffing structures are determined by site enrollment and program needs. The YMCA uses the following general staffing model:
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Sites with fewer than 40 enrolled children: Programs are overseen by an Assistant Site Director who serves as the primary on-site supervisor and is supported by an assigned Site Director mentor.
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Sites with 50–70 enrolled children: Programs are overseen by a Site Director serving as the primary on-site leader. The Site Director may also be assigned to mentor an Assistant Site Director at another location, based on operational needs.
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Sites with more than 70 enrolled children: Programs are staffed by both a Site Director and an Assistant Site Director working together on-site to support daily operations and staff supervision.
Staffing assignments may adjust based on enrollment fluctuations, licensing requirements, and program needs.
POSITION SUMMARY
The Site Director provides leadership for one or more after-school childcare programs based on enrollment and operational needs. This role directly oversees larger enrollment sites and serves as a mentor and supervisor to Assistant Site Directors assigned to smaller sites. The Site Director ensures consistent program quality, staff development, regulatory compliance, and implementation of association-wide curriculum while fostering positive relationships with families, school partners, and staff.
ESSENTIAL FUNCTIONS
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Leads the daily operation of assigned large-enrollment sites and provides supervisory oversight to assigned Assistant Site Directors at smaller locations.
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Trains, schedules, supervises, and evaluates staff, including conducting regular check-ins and
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performance feedback.
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Provides ongoing mentoring, coaching, and professional development support to Assistant Site
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Directors.
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Ensures compliance with California Community Care Licensing regulations and YMCA policies
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across assigned sites.
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Leads collaborative curriculum planning efforts and ensures consistent implementation across all supervised locations.
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Oversees program planning, staffing models, and enrollment-based operational decisions.
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Maintains strong relationships with parents, children, school personnel, and community partners.
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Oversees accurate attendance, documentation, reporting, and administrative requirements.
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Manages program budgets at assigned sites, including purchasing supplies and materials within budget guidelines.
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Conducts site visits and operational check-ins at supervised locations to ensure quality and
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consistency.
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Attends and leads staff meetings, trainings, family events, YMCA campaign activities, and special events as assigned.
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Ensures a safe, inclusive, and welcoming environment that reflects YMCA values.
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Performs other duties as assigned based on program needs.
YMCA COMPETENCIES (Leader):
Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
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Meets at least one of the following:
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Meets educational and experience qualifications established by state law – completion with passing grades of at least 12 (twelve) postsecondary semester units of specified early childhood education classes. Units specified shall include courses covering child growth and development, or human growth and development; child, family and community, or child and family; and program/curriculum and a minimum of (2) two years of work experience in a licensed Child Care Center or equivalent.
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Has a Bachelor’s degree from an accredited or approved college or university with a major or emphasis in early childhood education or child development and a minimum of (1) one year of work experience in a licensed Child Care Center or equivalent.
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Three (3) additional units in Early Childhood Administration completed within six (6) months of starting the position.
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Must be at least 21 years of age.
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Knowledge of acceptable child care and day camp practices.
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For licensed programs, knowledge of California child care licensing regulations.
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Ability to mentor staff.
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Ability to build a relationship with school staff.
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Ability to work productively in teams, task forces and planning groups.
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Demonstrate ability to create all activity calendars, snack menus and parent notifications in order to ensure program runs efficiently, smoothly, and that proper communication is occurring.
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Demonstrates initiative to plan, lead and participate in activities.
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All required online training must be completed before starting work.
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Mandated reporting course completed within 30 days of hire.
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Familiarity with mandated reporting and steps that need to be taken.
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CPR & First Aid certifications through a nationally recognized organization. Certifications must be maintained and current at all times.
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Must have Health and TB clearance.
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Must have up to date TDAP, MMR and Influenza vaccinations.
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Criminal records clearance.
PHYSICAL DEMANDS:
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Ability to plan, lead and participate in a range of activities in a variety of outdoor / indoor settings.
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This position may require the ability to stand and / or sit for extended periods of time, wade in water in order to supervise children, able to walk continuously at least ½ mile, spend a full workday outdoors in any weather condition.
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3. Ability to lift up to 25 pounds.
EFFECT ON END RESULTS
Successful performance of this job will ensure a well-run youth development program where children and staff can succeed and develop age-appropriate skills, positive values and effective work habits and parents & staff develop lasting relationships
