Top 5 Administrative specialist Jobs in Toledo, Oh

Administrative Specialist
Owens Corning —Toledo, OH
- Microsoft Outlook
- 5 years
- Research
8d
Administrative Specialist
GBQ Holdings LLC —Sylvania, OH
- Weekends as needed
- Mid-level
- 3 years
- Communication skills
Quick Apply
Administrative Assistant 1, College of Law Office of Professional Development
University of Toledo —Toledo, OH
- Online Application
- Microsoft Excel
- Customer service
- Writing skills
1d
Commercial Administration Specialist - Commercial Admin Total Bank
WesBanco Bank, Inc. —Sylvania, OH
- Microsoft Outlook
- Office
- High school diploma or GED
Data Specialist
Precision Steel Services —Toledo, OH
- From $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply

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Administrative Specialist

Owens Corning -
Toledo, OH

Apply Now

Job Details

8 days ago

Qualifications

Customer communication
High school diploma or GED

Full Job Description

PURPOSE OF THE JOB

This position is responsible for providing executive administrative support to the Vice President of Strategic Marketing, Door Segment and Vice President of Finance, Door Segment. In this role, you will be responsible to increase efficiency and effectiveness of the Strategic Marketing and Finance teams with calendar coordination, event & meeting planning and project support. The person in the Administrative Specialist role will interact with employees at all levels and will frequently interact with senior executive leadership and administrative support.

JOB RESPONSIBILITIES:

Leader and Team Support:

Accurate and efficient maintenance of daily schedules and coordination of meetings.
Perform general administrative duties such as set up and management of meetings, calendars and coordination of travel arrangements.
Process T&E expense reports in a timely manner for the vice-president
Manage purchase card administration (i.e. oﬃce supplies, annual industry memberships for the organization); timely reconciliation of purchase card on a monthly basis
Purchase order and invoice process management, as needed
Schedule interviews for prospective candidates, internal and external.
Handle onboarding of new team members.
As needed, create reports, presentations, and emails/correspondence
Organize team meetings, which includes planning, coordination of travel, agenda preparation, and pre-read materials while ensuring that budget controls and Owens Corning policies are followed
Provide proactive support to track actions, deadlines, and manage documents

Teamwork:

The role will have contact with a variety of internal and external partners, inclusive of customers, at all levels of the organization and must ensure and maintain a positive Owens Corning image.
Additionally, this role will team with other administrative assistants in managing administrative tasks and balancing workload across the entire Door organization, as well as providing back-up support as needed.
Develop and maintain a wide, high-level, and effective network of relevant business and administrative contacts

Metrics:

Actions are completed to deadlines, including events, meetings, budgeting etc.
Positive interactions with senior leadership and administrators to drive desired outcomes.
Accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
Organize travel using creativity, efficiency and cost awareness
Continuous improvement mindset to increase process efficiencies
Demonstrate flexibility and adaptability when managing multiple requests from external stakeholders
Compose email/correspondence and other communications
Focal point for all general administration matters: meeting requests, supply orders, internal moves, booking conference rooms for large meetings and meeting facilities, updating address and distribution lists, order business cards, etc.

JOB REQUIREMENTS:

Minimum Qualifications:

High School diploma required, Associates or Bachelors Degree preferred
5-10% Travel

Preferred Experience:

Minimum 5 years previous experience as an Administrative Professional and the demonstrated ability to function at the Executive Administrative level
Strong working knowledge of the MS Office Suite including Outlook, Excel, PowerPoint and Word. Experience with Teams is a plus.
Experience effectively communicating both with the internal and external customer and managing these relationships
Event planning
Proven track record of success collaborating with others
International exposure preferred

Knowledge, Skills & Abilities:

Ability to maintain the confidentiality of sensitive communications and data
Ability to manage multiple tasks, demonstrating flexibility and prioritizing while maintaining a results/customer-focused orientation
Ability to excel in a fast paced and ever-changing work environment
Strong interpersonal, communication and organizational skills with attention to detail and accuracy
Strong professional / technical / analytical / internet research skills and the aptitude to learn rapidly
Ability to work independently and proactively with minimal supervision and guidance
Service-oriented to efficiently and effectively achieve results for the organization

#LI-SN1

#LI-onsite

About Owens Corning

Owens Corning is a branded building products leader with three complementary market-leading businesses providing roofing, insulation, and doors primarily for residential markets in North America and Europe. The company operates with an integrated go-to-market strategy and a unique set of OC Advantages™ – including its iconic brand, unparalleled commercial strength, leading technology, and winning cost position – to help customers win and grow in the market. Owens Corning is committed to helping build better and achieve more through winning partnerships, leading performance, and engaging people. Founded in 1938 and headquartered in Toledo, Ohio, Owens Corning is listed on the New York Stock Exchange (NYSE: OC). For more information, visit www.owenscorning.com.

Owens Corning is an equal opportunity employer. Except in limited circumstances such as formal apprenticeship programs, Owens Corning does not employ anyone under the age of 18.

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administrative specialist jobs in toledo, oh

Administrative Specialist

Administrative Specialist

Administrative Assistant 1, College of Law Office of Professional Development

Commercial Administration Specialist - Commercial Admin Total Bank

Data Specialist

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