Top 43 Time school administration assistant Jobs in Toledo Oh

Medical Office Assistant
University Urgent Care and Pharmacy —Toledo, OH
- $12.08 - $23.80 an hour
- Full-time
- Google Workspace
- Current TB test
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Assistant Manager, Guest Experience | Levis Commons
Lululemon —Perrysburg, OH
- $23.19 - $39.23 an hour
- Weekends as needed
- Merchandising
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
7d
VETERANS SERVICES ASSISTANT
County of Monroe —Monroe, MI
- $19.85 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
10d
Marketing Assistant
CREI Management, LLC —Toledo, OH
- Overtime
- Microsoft Word
- Microsoft Excel
- Ability to walk for extended periods
Quick Apply
Medication Assistant FT
Aviva Glendale —Toledo, OH
- $21 - $25 an hour
- Full-time
- English
- High school diploma or GED
- Entry level
- Paid holidays
- Health insurance
Quick Apply
6d
Assistant School Director - Operations
Career Prep High Schools —Toledo, OH
- Full-time
- Front desk
- Senior level
Quick Apply
Medical Assistant - Orientation Program - August 2026
ProMedica Physician Group, Inc. —Maumee, OH
- Day shift
- Vital signs
- BLS Certification
- High school diploma or GED
Quick Apply
Medical Assistant - Quality Care Coordinator
ProMedica Physician Group, Inc. —Toledo, OH
- Full-time
- CPR Certification
- Writing skills
- Medical office experience
Quick Apply
Assistant Director Admission, Community Engagement, & Access
University of Toledo —Toledo, OH
- $50,000 - $60,000 a year
- 8 hour shift
- Management
- Mid-level
- 3 years
11d
Medication Assistant PRN
Aviva Glendale —Toledo, OH
- $21 - $25 an hour
- Full-time
- English
- High school diploma or GED
- Entry level
- Paid holidays
- Health insurance
Quick Apply
6d
Maumee City Schools Subs Assist. Nurse- Aug. 10, 2026- ( Approx.) Nov.2, 2026 Fairfield Elementary
Maumee City School District —Maumee, OH
- $19.50 an hour
- Full-time
- RN License
- Driver's License
- Experience working with children
Physical Therapy Aide
Athletico Physical Therapy —Temperance, MI
- $13.73 - $20.00 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
5d
Lead Preschool Teacher
Kiddie Kollege childcare campus —Toledo, OH
- $15 - $18 an hour
- Full-time
- Background check
- School experience
- Classroom
- Paid time off
- Employee discount
Quick Apply
6d
Med Tech/Med Passer 12 Hour Shifts
Vibrant Senior Living - Temperance —Temperance, MI
- $16.50 an hour
- 12 hour shift
- CPR Certification
- Patient monitoring
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
Civil Assistant Project Manager
CMS Corporation —Maumee, OH
- Full-time
- Civil engineering
- Up to 50% travel
- Construction site
Quick Apply
5d
Assistant Maintenance and Capital Projects Manager
LAKE ERIE TRANSIT —Monroe, MI
- $31.00 - $33.32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
13d
Project Manager- DoD Installations
CMS Corporation —Maumee, OH
- Construction site
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Assistant Manager
Tractor Supply Company —Bowling Green, OH
- Overtime
- 18 years or older
- Mid-level
- Forklift
- Paid parental leave
- Disability insurance
DIRECTOR FOR BUILDING AND GROUNDS
Monroe County Intermediate School District —Monroe County, MI
- $89,457 - $93,071 a year
- Overtime
- Carpentry
- Microsoft Word
- School experience
- Health insurance
- Dental insurance
INSTRUCTIONAL PARAPROFESSIONAL - SCI
Monroe County Intermediate School District —Monroe County, MI
- From $18.22 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Ability to walk for extended periods
- Health insurance
- Dental insurance

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Medical Office Assistant

University Urgent Care and Pharmacy
Toledo, OH

Quick Apply

Job Details

Full-time
$12.08 - $23.80 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Computer operation
Google Workspace
Teamwork
Spreadsheets
Writing skills
High school diploma or GED
Recruiting
Organizational skills
Payroll
Productivity software

Full Job Description

Position Summary

Unity Urgent Care & Pharmacy is seeking a highly organized, dependable, and motivated Office Assistant to oversee the daily administrative and operational functions of our urgent care and pharmacy. This position is ideal for an experienced healthcare administrative professional who enjoys leadership responsibilities while continuing to develop professionally within a growing organization.

Although the title is Office Assistant, this role serves as the central coordinator for office operations, supporting providers, pharmacists, clinical staff, front desk personnel, and executive leadership. The successful candidate will ensure that daily operations run efficiently while maintaining exceptional patient service and staff accountability.

This position offers significant opportunity for professional growth and advancement into future leadership positions as the organization continues to expand.

Essential Responsibilities Office Operations

Coordinate the daily operations of Unity Urgent Care & Pharmacy.
Ensure smooth workflow between urgent care, pharmacy, infusion services, wellness, and administrative departments.
Monitor office productivity and recommend workflow improvements.
Maintain organized office systems and administrative processes.
Ensure all departments maintain a professional appearance.
Open and close the facility as assigned.
Assist leadership with implementing operational improvements.
Front desk and MA responsiblites.

Staff Coordination

Serve as the primary administrative resource for employees.
Assist with onboarding new employees.
Coordinate orientation and training schedules.
Maintain employee personnel files.
Track employee certifications, licenses, CPR, TB testing, and required compliance documents.
Coordinate staff schedules and communicate schedule updates.
Monitor attendance and report concerns to leadership.
Assist with PTO requests and schedule coverage.
Help ensure proper staffing levels each day.
Reinforce company policies and procedures.

Administrative Support

Provide direct administrative support to the CEO, Managing Partners, and CMO.
Prepare reports, spreadsheets, and business correspondence.
Assist with meeting preparation and documentation.
Organize and maintain confidential files.
Track contracts, vendor information, and business documents.
Assist with business licensing renewals and required documentation.
Coordinate communication between vendors and leadership.

Front Desk Oversight

Ensure front desk operations run efficiently.
Assist patients with check-in and registration when needed.
Monitor patient wait times.
Resolve patient concerns professionally.
Ensure insurance information and patient demographics are accurate.
Maintain excellent customer service standards.
Assist with appointment scheduling and phone calls during busy periods.

Human Resources Support

Assist with recruiting and interviewing candidates.
Coordinate new hire paperwork.
Assist with employee evaluations.
Maintain employee training records.
Coordinate mandatory annual training.
Track completion of compliance education.
Assist with employee engagement initiatives.

Inventory & Office Supplies

Monitor office supply inventory.
Coordinate ordering of office supplies.
Work with pharmacy and clinical departments regarding operational supply needs.
Maintain organized storage areas.
Track equipment maintenance needs.

Compliance

Help maintain compliance with:
HIPAA
OSHA
Ohio Board of Pharmacy
CLIA
DEA
CMS requirements
Company policies
Maintain confidentiality of patient and employee information.
Report compliance concerns immediately.
Assist during audits and inspections.

Financial & Business Support

Assist leadership with operational reports.
Monitor office expenses.
Coordinate invoice submissions.
Assist with payroll preparation.
Track vendor invoices.
Help monitor productivity metrics.
Prepare operational reports as requested.

Marketing & Community Relations

Coordinate community outreach activities.
Assist with marketing events.
Help organize health fairs and community events.
Coordinate marketing materials.
Maintain relationships with local organizations.
Assist with social media coordination when requested.

Quality Improvement

Identify workflow inefficiencies.
Recommend process improvements.
Assist leadership in implementing new policies.
Help maintain patient satisfaction initiatives.
Participate in quality improvement projects.

Leadership Expectations

Although this position is titled Office Assistant, the individual is expected to demonstrate leadership by:

Leading through professionalism and teamwork.
Supporting all departments.
Promoting accountability.
Maintaining a positive workplace culture.
Solving problems proactively.
Escalating significant issues appropriately.
Acting as a reliable resource for staff.

QualificationsRequired

High school diploma or equivalent.
Minimum of 3 years of administrative experience, preferably in healthcare.
Excellent organizational skills.
Strong computer proficiency (Microsoft Office, Google Workspace).
Excellent written and verbal communication skills.
Ability to multitask in a fast-paced environment.
Strong customer service skills.
Professional appearance and demeanor.

Preferred

Associate's or Bachelor's degree.
Experience in urgent care, physician office, pharmacy, or outpatient healthcare.
Experience with scheduling software and electronic medical records (EMR).
Supervisory or leadership experience.

Knowledge & Skills

Healthcare administration
Office management
Staff scheduling
Customer service
Human resources support
Microsoft Office
Time management
Organization
Communication
Conflict resolution
Professional judgment
Confidentiality
Team leadership
Problem-solving
Adaptability

Physical Requirements

Sit, stand, and walk for extended periods.
Lift up to 25 pounds occasionally.
Perform repetitive computer work.
Communicate effectively with patients and staff.

Benefits

Competitive compensation
Paid Time Off (PTO)
Paid holidays
Health benefits (if eligible)
Professional development opportunities
Career advancement opportunities
Supportive team environment

Why Join Unity Urgent Care & Pharmacy?

At Unity Urgent Care & Pharmacy, we believe in developing future leaders. While this position begins as an Office Assistant, it carries significant responsibility and offers a clear path for advancement as our organization continues to grow. You will work alongside experienced healthcare professionals in an environment focused on teamwork, innovation, and exceptional patient care.

Equal Opportunity Employer:
Unity Urgent Care & Pharmacy is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Pay: $12.08 - $23.80 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

time school administration assistant jobs in toledo oh

Medical Office Assistant

Assistant Manager, Guest Experience | Levis Commons

VETERANS SERVICES ASSISTANT

Marketing Assistant

Medication Assistant FT

Assistant School Director - Operations

Medical Assistant - Orientation Program - August 2026

Medical Assistant - Quality Care Coordinator

Assistant Director Admission, Community Engagement, & Access

Medication Assistant PRN

Maumee City Schools Subs Assist. Nurse- Aug. 10, 2026- ( Approx.) Nov.2, 2026 Fairfield Elementary

Physical Therapy Aide

Lead Preschool Teacher

Med Tech/Med Passer 12 Hour Shifts

Civil Assistant Project Manager

Assistant Maintenance and Capital Projects Manager

Project Manager- DoD Installations

Assistant Manager

DIRECTOR FOR BUILDING AND GROUNDS

INSTRUCTIONAL PARAPROFESSIONAL - SCI

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