This position is located at Ely State Prison. This position will have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinic records system in compliance with applicable standards and licensing requirements, policies and procedures. This position is in a medium security prison setting. Incumbents in this position will be coordinating storage, maintenance, retrieval, retention and release of health information and ensure efficient access and retrieval of date; repair and maintain compete medical and clinical records; create new records; file documents correctly; flag deficiencies; thin and purge records according to established policies; provide assistance and training to staff regarding records maintenance; prepare reports by researching sources for information ; compile statistics and summarize findings; display data for Administration/other agencies; must be able to prioritize tasks, estimate time frames, meet deadlines, plan and use available resources and coordinate work assignments with others; display a professional demeanor at all times when interacting with staff and inmates. Working hours are 7:00 AM to 3:30 PM, Monday through Friday; hours are subject to change depending on the need of the agency.
Positions allocated to this series have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinical records system in compliance with applicable standards and licensing requirements, regulations, policies and procedures. Incumbents work in environments such as psychiatric outpatient clinics or inpatient hospitals, facilities for individuals with intellectual or developmental disabilities, skilled nursing facilities, intermediate care facilities, student health clinics, a high security mental health facility, or a prison facility in a clinic, medical infirmary and/or mental health unit for the treatment of the medically and/or mentally ill offenders.
Graduation from high school or equivalent, one semester-length course in basic medical terminology and two years of experience in the medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, facility for individuals with intellectual or developmental disabilities or free standing clinic which included initiating and maintaining medical/clinical records; releasing information in accordance with established laws, rules and regulations; maintaining confidentiality; and working with staff, patients and the general public; OR one year of experience as a Health Information Coordinator Trainee in Nevada State service; OR an equivalent combination of education and experience as described above.
Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and ease-of-access to medical records.
Prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings in order to display health care data for administration, medical staff, and licensing, regulatory and accrediting agencies.
Participate in facility committees which develop, interpret and disseminate health information policies and procedures including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.
Prepare and maintain medical/clinical records according to facility standards and accepted filing methods and procedures; create new records; file documents in appropriate sections; thin and purge records according to established facility policies and procedures; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.
Participate in quality improvement activities such as auditing records; verify completeness, flag deficiencies, notify appropriate personnel regarding deficiencies, and follow up until record is complete and properly documented; compile data, statistical reports and results of quality improvement audits as required.
Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories and other providers to maintain complete and accurate medical records.
Maintain record and patient confidentiality in accordance with rights to privacy and related laws and regulations; control access to records and authorize release of information according to legal, facility and regulatory requirements; release information upon receipt of properly executed consent agreements or court orders; and protect patient identity when preparing reports for legal, licensing, or certifying agencies.
Prepare and maintain summaries, indexes and registers related to medical/clinical records to ensure efficient access and retrieval of data.
Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.
Incumbents at this level organize, coordinate and administer health information for a facility. This is the journey level in the series and incumbents perform the full range of duties described in the series concept.
Working knowledge of: current medical records maintenance systems including development, implementation and application; word processing, database, spreadsheet and related software programs; medical records content, format and filing techniques and procedures; policies, procedures, and legal requirements related to records retention and release of information pursuant to applicable Health Information Portability & Accountability Act (HIPAA) regulations.
General knowledge of: medical terminology. Ability to: accurately maintain a standardized filing system; explain technical policies, procedures and standards related to medical records; perform quality improvement activities; perform arithmetic calculations including ratios and percentages in order to complete statistical reports; accurately copy and/or transcribe medical information; read, interpret and accurately complete forms and documents; operate computer equipment and applicable software programs in order to enter, access, and retrieve information and create reports.
Recruiter Contact Information: Susan Ashley – [email protected]
The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.
Please send direct Inquiries or correspondence to the recruiter listed on this announcement.
