Top 11 Appointment scheduler Jobs in Tulsa, Ok

Intake Scheduler
Family & Childrens Services, Inc. —Tulsa, OK
- Microsoft Excel
- Medical office experience
- Mid-level
- Paid time off
Quick Apply
11d
Central Scheduler
OSU Medical Center —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Referral Coordinator (Remote)
CareATC, Inc —Tulsa, OK
- Full-time
- Remote
- Customer service
- Medical office experience
- HIPAA
- Referral program
Quick Apply
4d
Front Office Scheduler
918 Dentist —Glenpool, OK
- Dental office
- HIPAA
- Mid-level
Assistant Admin II - Women in Recovery
Family & Childrens Services, Inc. —Tulsa, OK
- Research
- Mid-level
- Office
- Fuel card
- Paid time off
Quick Apply
Surgical Scheduler
Invictus Healthcare —Tulsa, OK
- $20 - $24 an hour
- Full-time
- Background check
- Anatomy knowledge
- Surgery
- Health insurance
- Dental insurance
Quick Apply
12d
Infusion Scheduler
Saint Francis Hospital, Inc. —Tulsa, OK
- Full-time
- High school diploma or GED
- Computer skills
- 1 year
Quick Apply
10d
Scheduler PT
The Specialty Alliance —Tulsa, OK
- Part-time
- Bilingual
- Mid-level
- High school diploma or GED
- Health insurance
Quick Apply
12d
Established Patient Scheduler - Part Time
Urologic Specialists of Oklahoma Inc —Tulsa, OK
- Part-time
- Computer literacy
- HIPAA
- High school diploma or GED
Quick Apply
1d
Established Patient Scheduler - Full Time
Urologic Specialists of Oklahoma Inc —Tulsa, OK
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
Quick Apply
1d
Physician Scheduler-Bilingual Spanish
Family & Childrens Services, Inc. —Tulsa, OK
- Spanish
- Computer literacy
- HIPAA
Quick Apply
10d

Discover related jobs

Based on your search for appointment scheduler jobs.

Appointment Setter
The N2 Company —Tulsa, OK
Make high-volume outbound calls to introduce prospective B2B clients to our new corporate publication opportunities.
$15 an hour
Quick Apply
Canvasser / Appointment Setter
Action Exteriors Tulsa —Tulsa, OK
Knock doors and talk to homeowners about roof inspections and exterior services. $50–$125 per qualified appointment (appointment must run).
$40,500 - $150,750 a year
Quick Apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Medical Scheduler I
Ohio Gastro —Columbus, OH
Answer/screen/triage incoming phone calls in a timely and courteous manner. Understands insurance protocols for scheduling and pre-certification.
Quick Apply
Hospital Medical Scheduler
Ohio Gastro —Columbus, OH
Answer/screen/triage incoming phone calls in a timely and courteous manner. Understands insurance protocols for scheduling and pre-certification.
Quick Apply
4d

Show more jobs in cities nearby

I want to receive the latest job alert for appointment scheduler in tulsa, ok

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

appointment scheduler jobs near tulsa, ok

Intake Scheduler

Family & Childrens Services, Inc. -
Tulsa, OK

Quick Apply

Job Details

11 days ago

Benefits

Paid time off

Qualifications

Customer communication
Administrative experience
High school diploma or GED
Driver's License
Productivity software

Full Job Description

JOB SUMMARY:

The Intake Scheduler is responsible for coordinating daily intake schedules, staff assignments, and calendar management to ensure efficient intake operations. This role utilizes queue management tools and scheduling systems to support real-time client flow, assign clients to available staff, maintain accurate calendars, manage scheduling placeholders, and adjust for daily staffing changes. The Intake Scheduler functions as the central coordinator of the intake schedule, ensuring staff availability is accurately reflected and that both scheduled and walk-in clients are routed appropriately in alignment with queue protocols, staffing levels, and management direction.

POSITION SPECIFIC DUTIES & RESPONSIBILITIES:

Daily Scheduling and Calendar Coordination

Manage daily intake schedules across assigned sites, clinicians, and service types.
Add, adjust, and remove appointments, placeholders, and calendar blocks based on operational needs.
Assign clients to available staff in alignment with scheduling guidelines, queue visibility, and management direction.
Maintain accurate staff calendars, including:

- Availability
- Absences
- Lunch coverage
- Telehealth vs. in-office status
- Same-day capacity changes

Adjust schedules throughout the day to account for walk-ins, no-shows, urgent needs, staff absences, over-capacity situations, and workflow disruptions.

Intake Queue Management

Utilize queue management tools to monitor client status and staff availability in real time.
Update queue stages to ensure efficient progression from check-in through intake completion.
Monitor queue alerts, pending assignments, and wait times to prevent delays and bottlenecks.
Apply established assignment logic (e.g., least-utilized, next-available routing).
Escalate queue issues, staffing constraints, extended wait times, or assignment barriers to the Intake Manager.

Staff Assignment Coordination

Coordinate real-time client assignments based on staff capacity, availability, and workflow needs.
Reassign clients as needed due to PTO, breaks, call-outs, extended sessions, or other disruptions.
Maintain a balanced and functional schedule throughout the day.
Support implementation of coverage plans, including affiliate, float, and shared staff resources.

Communication and Operational Support

Collaborate closely with the Intake Manager, Front Desk, and Intake staff regarding schedule changes and client flow.
Provide real-time updates on staffing changes and queue conditions requiring adjustment.
Support coordination of scheduled and walk-in clients to align with operational priorities.
Communicate internal updates regarding wait times, assignments, and next steps as needed.

Schedule Maintenance and Accuracy

Run and upload daily scheduling reports into the queue management system, ensuring timely updates.
Audit scheduling reports for accuracy and data integrity.
Track scheduling issues, over-capacity events, reassignment needs, and workflow barriers.
Maintain accurate records of staff availability and intake scheduling activity.
Identify recurring scheduling issues and report trends to the Intake Manager.

Customer Service and Access Support

- Promote timely access to services by maintaining an organized and responsive schedule.
- Reduce delays through proactive schedule management and reassignment.
- Support a calm and efficient intake environment by ensuring scheduling facilitates client flow.
- Demonstrate professionalism, urgency, and flexibility when interacting with staff and clients in a high-volume setting.

QUALIFICATIONS

EDUCATION:

Must be a high school graduate or have HS equivalent

EXPERIENCE:

1+ years of administrative experience Microsoft office software required.
One year experience in medical office or healthcare with direct patient care/interaction in past 3 years preferred.

PERFORMANCE COMPETENCIES:

Communication
Decision Making
Engagement
Initiative and Accountability
Interpersonal
Learning
Organizational Alignment
Quality of Work

KNOWLEDGE/SKILLS/ABILITIES:

Strong organizational and multitasking skills
Ability to manage frequent schedule changes in real time
Strong attention to detail and accuracy
Ability to use queue management tools, EHR/scheduling platforms Excel, and shared tracking tools
Ability to communicate clearly with multiple departments in a fast-paced setting
Strong problem-solving skills and ability to escalate appropriately
Ability to remain calm and organized in high-volume, rapidly changing situations

CERTIFICATIONS/LICENSES:

Must possess a valid Driver License and satisfactory driving record to use agency and/or personal automobile to travel to locations other than primary office.

SAFETY SENSITIVE JOB CLASSIFICATION

This job is classified as a “safety-sensitive” position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the “safety-sensitive” classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children’s Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.

Education

Required

High School or better

Licenses & Certifications

Required

Drivers License

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

appointment scheduler jobs in tulsa, ok

Intake Scheduler

Central Scheduler

Referral Coordinator (Remote)

Front Office Scheduler

Assistant Admin II - Women in Recovery

Surgical Scheduler

Infusion Scheduler

Scheduler PT

Established Patient Scheduler - Part Time

Established Patient Scheduler - Full Time

Physician Scheduler-Bilingual Spanish

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for appointment scheduler in tulsa, ok

Explore jobs in more locations

Education

Licenses & Certifications

Job Seeker Tools

Employer Tools

Browse

Stay Connected