Top 21 Front office coordinator Jobs in Tulsa, Ok

Front Office Coordinator
The Parent Child Center of Tulsa —Tulsa, OK
- $19 - $24 an hour
- Full-time
- Spanish
- Word processing
- Mid-level
Workplace Coordinator
Crusoe —Tulsa, OK
- $70,000 - $80,000 a year
- Full-time
- Office
- Administrative experience
- Warehouse experience
- Commuter assistance
- Paid parental leave
Quick Apply
Front Desk Phone Coordinator
Tulsa Women's Health Care —Tulsa, OK
- From $16 an hour
- Full-time
- Computer skills
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
4d
Patient Coordinator
Hero Practice Services —Tulsa, OK
- $16 - $23 an hour
- Bilingual
- Dental office
- Microsoft Excel
- Paid holidays
- 401(k)
Quick Apply
Front Desk Staff
Advanced Pain of Tulsa —Tulsa, OK
- From $17 an hour
- Full-time
- Typing
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
11d
Intake Scheduler
Family & Childrens Services, Inc. —Tulsa, OK
- Microsoft Excel
- Medical office experience
- Mid-level
- Paid time off
Quick Apply
3d
Patient Service/Front Desk Coordinator
MyEyeDr. —Sand Springs, OK
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Practice Coordinator
Peak Counseling LLC —Tulsa, OK
- $15 - $18 an hour
- Full-time
- Private practice
- Computer literacy
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
12h
Scheduling Specialist - Surgery - Hospital - Tulsa
Muscogee Creek Nation —Tulsa, OK
- Surgery
- Hospital
- HIPAA
Office & Experience Coordinator
Thrive PEO —Tulsa, OK
- $20 - $24 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
9d
Single Parent Ministry Administrative Assistant
VICTORY CHRISTIAN CENTER INC —Tulsa, OK
- Part-time
- English
- Mid-level
- Office
Treatment Coordinator
918 Dentist —Glenpool, OK
- Dental office
- Inventory management
- Mid-level
Front Desk Coordinator - Tulsa
Boardroom —Tulsa, OK
- $14 - $15 an hour
- Weekends as needed
- Microsoft Office
- Ability to stand for extended periods
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Office Administration Support Specialist
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Travel
- 1 year
Benefits Coordinator
Triad Eye Institute —Tulsa, OK
- From $17 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- Clinic
- Paid jury duty
- Disability insurance
Quick Apply
1d
Concierge/Receptionist
Covenant Living of Bixby —Bixby, OK
- $12.83 - $16.69 an hour
- Part-time
- English
- High school diploma or GED
- Older adults
- 403(b) matching
- AD&D insurance
Quick Apply
8d
Victory Kids Ministry Coordinator
VICTORY CHRISTIAN CENTER INC —Tulsa, OK
- Full-time
- Inventory management
- English
- Mid-level
Front Office Clerk - Bilingual
Manhattan Road and Bridge —Tulsa, OK
- Part-time
- Spanish
- Computer literacy
- Pass drug screening
- 401(k)
- Employee assistance program
Quick Apply

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Front Office Assistant
Chimney Hills Dental —Tulsa, OK
Handle incoming calls, emails, texts and inquiries promptly, directing them appropriately to ensure seamless communication.
From $20 an hour
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Front Desk Medical Receptionist
Redbud Physical Therapy —Tulsa, OK
Answering phone calls and assisting patients in a courteous and professional manner while upholding HIPAA compliance and fostering a welcoming healthcare…
$16 - $18 an hour
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Front Desk Coordinator
Neuro Animation SRC —New Albany, OH
Greet and welcome clients, visitors, and guests, creating a warm and professional first impression. Assist with administrative duties such as filing, data entry…
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Front Desk/ Office Coordinator (+ Leadership Growth Opportunity)
Pure Health Aesthetics & Wellness —Lewis Center, OH
Answering incoming calls and scheduling appointments. Maintaining an organized and welcoming reception area. Collecting payments and processing transactions.
$22 - $25 an hour
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5d

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Front Office Coordinator

The Parent Child Center of Tulsa -
Tulsa, OK

Apply Now

Job Details

Full-time
$19 - $24 an hour

Qualifications

Vendor relationship building
Word processing
Operations coordination
Spreadsheets
Staff scheduling
Job-specific skills training (staff training program)
Client rapport building
Team scheduling
Administrative experience
High school diploma or GED
Documentation tools
Team management
Productivity software
Office record organization

Full Job Description

Description:

JOB SUMMARY:

The Front Office Coordinator is a member of the Administrative Team and plays a key role in creating a friendly, welcoming, professional, and safe experience for all stakeholders of The Parent Child Center of Tulsa. This position supports the smooth day-to-day operation of the front office and lobby, coordinates office and facility supply management, supports vendor and visitor relations, and helps ensure continuity of front desk operations through scheduling and staff training. The Front Office Coordinator also provides administrative and operational support to agency programs, services, and internal teams as needed.

PRIMARY RESPONSIBILITIES:

Front Office Operations & Stakeholder Experience

Serves as the first point of contact for clients, visitors, staff, and community partners by welcoming stakeholders in person and over the phone in a friendly, professional, respectful, and service-oriented manner.
Coordinates daily front office and lobby operations, including opening and closing the building, maintaining a welcoming and professional front office environment, distributing documentation, routing general inquiries to appropriate staff or programs, and implementing front office protocols during safety concerns.

Front Desk Coverage, Training & Continuity of Operations

Manages evening front desk support coverage by developing and maintaining the evening front desk schedule, ensuring adequate coverage during assigned evening hours, and proactively addressing staffing gaps or coverage needs.
Builds and maintains a trained pool of staff able to support front desk operations during absences, vacancies, or other coverage needs by coordinating cross-training, providing front desk procedure training, and maintaining clear procedures, resources, and documentation to ensure continuity and consistency of service.
Supports operational onboarding for new employees by providing front office orientation and assisting with setup, access, and basic equipment programming as needed.

Safety, Security & Facility Support

Supports office security and visitor management by following safety procedures, monitoring security cameras, controlling building access, and serving as the primary point of contact for visitors in the lobby during emergency situations.
Participates in monthly facility safety audits, supports follow-up improvement efforts, and maintains front office first aid resources and other related supplies.

Office Administration, Supplies & Vendor Coordination

Manages front office equipment and related vendor support, including troubleshooting basic issues, coordinating repairs and servicing, and providing guidance to staff as needed.
Oversees agency office supply inventory and ordering, including maintaining stock levels, distributing supplies, managing purchasing accounts, and coordinating with vendors to support organizational needs.
Coordinates incoming and outgoing mail, deliveries, and packages, including distribution to staff and follow-up on delivery issues as needed.
Maintains vendor relationships and accounts related to office, supply, and facility needs; coordinates vendor access to the building and serves as a backup liaison when primary staff are unavailable.

Administrative, Program & Agency Support

Provides administrative and operational support to the Administrative Team through projects, communication, scheduling support, document distribution, and other assigned tasks.
Supports agency programs and services as needed by sharing information and resources, distributing materials and records, assisting with client communication, and helping ensure smooth front office support for program operations.
Maintains accurate front office records, logs, and tracking tools related to visitors, front desk coverage, supplies, and other administrative functions.
Participates in agency Performance and Quality Improvement (PQI) initiatives and contributes to a culture of high performance, accountability, and continuous improvement.

Requirements:

REQUIRED QUALIFICATIONS:

High school diploma or GED required.
Minimum of two years of experience in administrative support, front office, customer service, office coordination, or related role.
Strong verbal and written communication skills with the ability to interact professionally and respectfully with clients, staff, vendors, and community partners.
Strong interpersonal and customer service skills with the ability to create a welcoming and positive experience for diverse stakeholders from various economic, social, and cultural backgrounds.
Strong organizational skills and attention to detail, including the ability to maintain accurate records, manage supplies, coordinate schedules, and handle multiple priorities efficiently.
Effective time management skills with the ability to prioritize tasks and respond to changing daily needs.
Ability to train and support staff in front office procedures and maintain consistency in service delivery across multiple support personnel.
Sound judgment, patience, and active listening skills, with the ability to respond appropriately and compassionately to sensitive client populations.
Basic proficiency with office technology and software, including email, calendars, word processing, spreadsheets, and general office equipment.

PREFERRED QUALIFICATIONS:

Experience working in a nonprofit, healthcare, behavioral health, or social services environment.
Experience coordinating schedules, training staff, managing office supplies or purchasing, or supporting facility/front office operations.
Bilingual in Spanish.

Apply Now

Refine Your Search

front office coordinator jobs in tulsa, ok

Front Office Coordinator

Workplace Coordinator

Front Desk Phone Coordinator

Patient Coordinator

Front Desk Staff

Intake Scheduler

Patient Service/Front Desk Coordinator

Practice Coordinator

Scheduling Specialist - Surgery - Hospital - Tulsa

Office & Experience Coordinator

Single Parent Ministry Administrative Assistant

Treatment Coordinator

Front Desk Coordinator - Tulsa

Office Administration Support Specialist

Benefits Coordinator

Concierge/Receptionist

Victory Kids Ministry Coordinator

Front Office Clerk - Bilingual

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