Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Faculty Affairs Coordinator provides administrative, operational, and logistics support to the Provost’s Office, the Office of Digital Learning (ODL), and the Center for Teaching and Learning (CETL). This role requires a strong understanding of higher education processes and institutional workflows as well as the ability to coordinate projects that span academic and administrative units.
This position supports planning, scheduling, documentation, project tracking, and communication for Academic Affairs, Faculty Affairs, ODL, and CETL initiatives. The coordinator maintains official records and documentation systems and ensures initiatives remain organized, on time, and transparent.
Major Responsibilities/Duties/Critical Tasks
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Provide administrative support to the Associate Provost for Continuous Improvement & Accreditation, the Associate Provost for Curriculum & Experiential Learning, and the Associate Provost for Faculty Affairs.
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Coordinate logistics for meetings, workshops, events, orientations, and professional and leadership development initiatives offered by the Office of Faculty Affairs, ODL, and CETL, including scheduling, preparation of materials, and documentation of outcomes.
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Coordinate the Online Course Readiness lifecycle for ODL from intake of course review to reporting of program outcomes, including course section review status, designation history, and timelines.
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Serve as primary point of contact with faculty, department chairs, and deans for Office of Faculty Affairs, ODL, and CETL communications.
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Coordinate multiple projects concurrently by tracking timelines, deliverables, documentation, and progress updates for leadership and stakeholders.
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Develop, organize, and maintain comprehensive documentation and records, including project materials, process guides, operational checklists, evaluation surveys, and reports.
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Monitor deadlines and operational milestones to ensure initiatives remain on track and aligned with institutional expectations and provide documentation and support resources to enable continuous improvement for the Office of Faculty Affairs, ODL, and CETL.
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Maintain accurate records and data related to course readiness, review results, faculty participation, revision completion, compliance activities, and continuous improvement efforts.
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Assist with the development, review, and refinement of administrative procedures and workflows related to digital learning operations.
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Prepare ODL readiness summaries, implementation reports, and briefing materials to support leadership decision-making, planning, and institutional reporting.
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Support accreditation, compliance, and reporting activities related to distance education and online learning by maintaining organized and audit-ready documentation.
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Perform other duties as assigned.
Required Education/Experience
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Bachelor’s degree from an accredited university and three (3) years of administrative or operational/project management experience required.
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A combination of education and experience may be considered.
Preferred Education/Experience
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Experience in a higher education environment strongly preferred.
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Experience in online education strongly preferred.
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Experience working with faculty, academic administrators, or cross-functional teams preferred.
Accompanying Knowledge, Skills, Abilities and Competencies
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Organizational and project management skills with the ability to manage multiple priorities and deadlines independently.
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Demonstrated ability to create, coordinate, and maintain detailed documentation and records with accuracy and attention to detail.
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Excellent written and verbal communication skills with the ability to engage professionally with faculty, administrators, and staff at all levels.
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Proficiency with Microsoft Office Suite and the ability to learn and use institutional systems and technologies effectively.
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Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately.
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Ability to work independently, take initiative, and anticipate needs in a fast-paced environment.
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Familiarity with Learning Management Systems, digital technologies, accessibility, and project tracking systems.
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Collaborative and service-oriented mindset aligned with institutional goals related to student success, faculty success, teaching excellence, and digital learning quality.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
