Job Title: Logistics Specialist (full-time)
Reports to: Logistics Manager
Supervises: N/A (Individual Contributor)
FLSA Status: Non-Exempt (hourly, overtime-eligible)
Location: Tyler, TX campus and geographic region; travel as needed.
Pay Range: $16.82-$19.23/hr.
The Logistics Coordinator coordinates lab logistics, equipment preparation, supply management, paperwork processing, shipping, inventory, and lab-site readiness for an assigned campus and geographic region.
- Prepares and delivers regular logistics reports, including upcoming lab needs, during Logistics CompStat meetings and other operational meetings as assigned.
- Manages School of EMS equipment, supplies, instructional materials, inventory, shipping, receiving, delivery, pickup, and restocking for the assigned campus and geographic region.
- Confirms lab site reservations, shipping information, equipment needs, facility readiness, supplies, paperwork, and instructional materials prior to scheduled labs.
- Coordinates with Regional Logistics Coordinators to ensure campus supply needs are met.
- Maintains completed lab records by organizing returned paperwork, scanning completed documents, resolving paperwork discrepancies, and supporting digital record archival processes.
- May assist with instructional coverage during instructor shortages or call-offs, if properly qualified.
- Performs miscellaneous job-related duties as assigned.
To perform this job successfully, an individual should demonstrate the following:
- Interpersonal — Maintains confidentiality.
- Oral Communication — Speaks clearly and persuasively in positive or difficult situations; listens and seeks clarification; responds well to questions; participates in meetings.
- Teamwork — Balances team and individual responsibilities; exhibits openness to others' views; gives and welcomes feedback; supports team goals, morale, and shared success across the region.
- Written Communication — Writes clearly and informatively; edits for spelling and grammar; presents numerical data effectively; reads and interprets written information accurately.
- Dependability — Follows instructions and management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or communicates an alternate plan.
- Professionalism — Approaches others tactfully; reacts well under pressure; treats others with respect regardless of status or position; follows through on commitments.
- Safety and Security — Observes safety and security procedures; determines appropriate action beyond guidelines; reports unsafe conditions; uses equipment and materials properly.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education: High school diploma or equivalent required
Experience: Strong organizational skills with the ability to manage multiple deadlines, locations, records, paperwork, digital files, and competing operational priorities.
Basic computer proficiency, including experience with email, Microsoft Office, spreadsheets, shared drives, online forms, and digital document management.
Ability to communicate professionally with instructors, students, staff, vendors, facility contacts, and other internal and external stakeholders.
Ability to work independently while supporting a team-based operational environment.
Valid driver's license and reliable transportation required.
Preferred: Previous experience in logistics, inventory management, operations support, education support, healthcare, EMS, public safety, training, or a related field.
Experience coordinating supplies, equipment, schedules, facilities, shipping, receiving, purchasing, equipment maintenance, supply ordering, or training events.
EMS certification, previous EMS experience, or familiarity with EMS equipment, medical supplies, manikins, training kits, instructional materials, simulation equipment, or hands-on training environments.
Experience using inventory tracking systems, student information systems, learning management systems, scheduling platforms, or other operational software systems.
Prior experience assisting with budget tracking, supply forecasting, operational reporting, leadership coordination, or team support.
- EMS certification is preferred but not required.
- Organizational & Logistics Skills: Strong organizational and time-management skills managing equipment, supplies, paperwork, schedules, records, and multiple lab locations simultaneously; ability to prioritize tasks, meet deadlines, follow established procedures, and adapt to changing operational needs; strong attention to detail in preparing, reviewing, tracking, scanning, filing, and archiving lab paperwork and operational documents; ability to accurately track, order, restock, inspect, maintain, and prepare lab supplies, instructional materials, manikins, and other training equipment; ability to coordinate shipping, receiving, delivery, pickup, setup, equipment movement, and facility readiness for assigned lab locations.
- Communication: Effective written and verbal communication skills with the ability to interact professionally with staff, instructors, students, vendors, facility contacts, and other stakeholders; ability to maintain confidentiality and appropriately handle student, instructor, and operational records.
- Analytical & Forecasting Ability: Ability to forecast supply, equipment, staffing, facility, inventory, and operational needs based on upcoming labs, live weeks, added classes, and assigned campus activities; ability to identify equipment or supply shortages, communicate needs in a timely manner, and participate in inventory reporting, budget planning, and operational updates.
- Computer Skills: Basic computer skills, including the ability to use email, Microsoft Office, spreadsheets, shared drives, online forms, scheduling platforms, tracking systems, and digital document management tools.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to wet or humid conditions (non-weather), outdoor weather conditions, extreme cold (non-weather), and extreme heat (non-weather). The employee is occasionally exposed to working in high, precarious places.
The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds, including lifting, moving, packing, loading, unloading, and organizing equipment and supplies as required for lab and campus operations. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl.
- Employment is contingent on a satisfactory background check.
- Because the role requires regular driving on behalf of the School, employment is contingent on a satisfactory motor vehicle record, and the employee must maintain a valid driver's license and insurable driving status throughout employment.
- Employment is contingent on successful completion of a post-offer, pre-employment drug screen, in accordance with School policy.
The School of EMS is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law.
Employment with the School of EMS is at-will. This means that either the employee or the School may end the employment relationship at any time, with or without cause and with or without notice. This job description does not constitute a contract of employment and may be modified at the School's discretion.
I have received, read, and understand this job description. I understand that this document describes the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. I understand that job duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
