Top 13 assistant director Jobs in vacaville, ca

Executive Assistant to the Executive Director
Napa Firewise —Napa County, CA
- $36 - $38 an hour
- Full-time
- Hybrid work
- Background check
- Spanish
- Microsoft Outlook
- Paid holidays
- Health insurance
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Assistant Director
Tutor Time Learning Centers —Fairfield, CA
- From $26.60 an hour
- Full-time
- Mid-level
- High school diploma or GED
- 21 years or older
- Health insurance
- Dental insurance
Quick Apply
Assistant Program Director
Turning Point Community Programs —Vacaville, CA
- $32.00 - $34.64 an hour
- Mid-level
- Driver's License
- Bachelor's degree
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Assistant Community Director
Lewis Group of Companies —Dixon, CA
- $26.50 - $29.50 an hour
- Temporary
- Microsoft Excel
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Assistant Director of Front Office Operations
Stanly Ranch —Napa, CA
- $105,000 a year
- Weekends as needed
- Bilingual
- Clean driving record
- Inventory management
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Assistant Director
Circle of Friends Child Development Center —Fairfield, CA
- Full-time
- School experience
- Spanish
- English
Quick Apply
Assistant Director, Undergraduate Admissions & Transfer Opportunity Program (ADMISSIONS RECRMT SPEC
University of California, Davis —Davis, CA
- $62,000 - $109,000 a year
- Overtime
- Hybrid work
- Background check
- Management
- High school
- Continuing education credits
- Paid holidays
Figure Skating Director & Assistant Manager
VACAVILLE ICE SKATING RINK LLC —Vacaville, CA
- $22 - $26 an hour
- Weekends as needed
- Background check
- CPR Certification
- Research
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Public Health Laboratory Assistant Director
County of Solano —Fairfield, CA
- $90,615.76 - $110,144.02 a year
- Full-time
- Doctoral degree
- Master's degree
- Senior level
Assistant Director of Talent & Culture
Stanly Ranch —Napa, CA
- $110,000 a year
- Full-time
- Office
- Residential
- 3 years
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7d
Figure Skating Director & Assistant Manager
Vacaville Ice Sports - Iceoplex —Vacaville, CA
- $22 - $26 an hour
- Weekends as needed
- Background check
- CPR Certification
- Computer literacy
Quick Apply
Assistant Housekeeping Director
The Estate Yountville —Yountville, CA
- $75,000 - $80,000 a year
- Ability to walk for extended periods
- 5 years
- Mid-level
Quick Apply
Assistant Community Director
Vaughn Management Group —Vallejo, CA
- 8 hour shift
- Mid-level
- Office
- Residential
- Health savings account
- Health insurance
Quick Apply

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Executive Assistant to the Executive Director
Napa Firewise —Napa County, CA
Valid driver’s license, insurance compliant with California requirements, and ability to travel independently to field and meeting sites.
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A. Active California clinical license (LCSW, LMFT, LPCC, or Ph.D./Psy.D.). CA clinical license (LCSW, LMFT, LPCC, or Ph.D./Psy.D.)?
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Executive Assistant to the Executive Director

Napa Firewise
Napa County, CA

Quick Apply

Job Details

Full-time
$36 - $38 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Resource allocation
Teamwork
Executive administrative support
Bachelor's degree
Organizational skills
Communications
Video conferences (communication methods)

Full Job Description

Help Protect Napa County from Wildfires!

Looking for a meaningful career that helps protect California communities and landscapes? Nestled among world-renowned vineyards, Michelin-starred dining, luxury spas, and vibrant local communities, Napa County is truly a California treasure. At Napa Firewise, we partner with residents and businesses throughout Napa County to help prepare for and protect families, homes, properties, and businesses from the growing threat of wildfires. If you are passionate about climate resilience and community impact, we invite you to join our mission.

The Executive Assistant (EA) provides high-level, confidential administrative and operational support to the CEO while also serving as a trusted strategic partner to the leadership team. Reporting to the Senior Manager of Communications & Development, the EA develops a broad understanding of organizational operations to help ensure seamless coordination across departments, anticipate leadership needs, and provide proactive support where it is needed most. This role requires exceptional discretion, sound judgment, adaptability, and the ability to manage multiple priorities effectively in a dynamic, fast-paced environment.

About Napa Firewise:

We work to reduce wildfire risk in Napa County by providing education, resources, and vegetation management to help communities live more safely.

Learn more by visiting www.napafirewise.org
Review the full job description at www.napafirewise.org/careers

Compensation & Details

Pay: $36.00 – $38.00 per hour, DOE
Schedule: Full-time, remote/hybrid with occasional on-site work
Location Requirement: Candidates must reside in Napa County. The role is largely remote, with occasional in-person participation required for project site visits, meetings, presentations, and events.
Benefits: Medical, Dental, Vision, Paid Holidays, 401(k), PTO

What You’ll Do:

CEO Executive Support

Manage the CEO’s calendar, meetings, travel, and priorities to maximize focus and efficiency
Serve as a key point of contact for communications, triaging requests and ensuring timely follow-up
Prepare agendas, presentations, briefing materials, and reports for executive, board, and external meetings
Support expense reporting, reimbursements, time tracking, and other administrative tasks
Represent the CEO professionally with internal and external stakeholders as needed

Leadership Team Support

Provide administrative support to the leadership team while managing competing priorities with professionalism and discretion
Coordinate meetings, prepare agendas, schedules, leadership planning sessions, and cross-functional collaboration
Assist with event planning, logistics, venue coordination, and A/V setup
Track priorities, deadlines, action items, and follow-ups to help keep teams aligned and accountable
Take meeting notes and distribute clear summaries, decisions, and next steps

Confidentiality & Special Projects

Handle sensitive and confidential information with the highest level of discretion
Support special projects and strategic initiatives led by the CEO and leadership team
Apply strong judgment and organizational skills in a fast-paced environment

What We’re Looking For

Bachelor’s degree in business, communications, or related field
3+ years of executive support experience
Proficiency with MS Office 365 (Word, Excel, Outlook, PowerPoint, SharePoint, Teams) and standard administrative tools
Knowledge of local community needs and dynamics throughout Napa County
Valid driver’s license, insurance compliant with California requirements, and ability to travel independently to field and meeting sites
Ability to prioritize, manage multiple projects, and meet deadlines in a fast-paced environment
Working knowledge of basic business and management principles (planning, coordination, resource allocation)
Excellent written and verbal communication skills; able to build trust across diverse communities
Strong organizational, analytical, and problem-solving skills with excellent attention to detail
Exceptional attention to detail, particularly in scheduling, documentation, communications, and operational support
Strong interpersonal skills and team-oriented mindset, with willingness to support across departments
Ability to work independently in remote/hybrid settings with minimal supervision
Comfortable adapting to changing priorities and dynamic environments
Able to communicate clearly and listen actively in noisy environments, such as community events or field locations
Ability to work on a computer for extended periods and attend virtual meetings

Bonus Qualifications

Nonprofit experience
Spanish language skills
Experience with Monday.com or project management tools
Interest in wildfire prevention, forestry, climate, or environmental work

Work Environment

Travel to remote and rural sites via dirt roads, steep driveways, and uneven terrain in all weather conditions
Ride in all-terrain vehicles over rough ground and navigate areas with limited facilities
Traverse stairs, steep hillsides, and uneven landscapes without guardrails or step systems
Support field safety monitoring and participate in both in-person and virtual meetings
Lift and carry up to 30 pounds.

How To Apply

Ready to make a difference where you live? Apply today by sending your resume and cover letter to: [email protected]

The Napa Communities Firewise Foundation is a 501(C)(3) Non-Profit Corporation and is an equal opportunity employer. We welcome candidates from diverse backgrounds to apply.

Pay: $36.00 - $38.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Executive Assistant: 3 years (Required)

Location:

Napa County, CA (Required)

Work Location: Hybrid remote in Napa County, CA

Quick Apply

Refine Your Search

assistant director jobs in vacaville, ca

Executive Assistant to the Executive Director

Assistant Director

Assistant Program Director

Assistant Community Director

Assistant Director of Front Office Operations

Assistant Director

Assistant Director, Undergraduate Admissions & Transfer Opportunity Program (ADMISSIONS RECRMT SPEC

Figure Skating Director & Assistant Manager

Public Health Laboratory Assistant Director

Assistant Director of Talent & Culture

Figure Skating Director & Assistant Manager

Assistant Housekeeping Director

Assistant Community Director

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