We are a busy media brokerage firm representing high-profile clients and complex deals across the country. Our team depends on people who are organized, responsive, and comfortable keeping many details moving at once. If you enjoy being the person others can count on to keep things on track, solve problems, and create a welcoming first impression, we would like to meet you.
Executive Assistant / Receptionist
We are hiring an Executive Assistant / Receptionist to support our brokers and help our office run smoothly day to day. In this role, you will often be the first person visitors, clients, and callers interact with, so a friendly, professional presence is important. The right person will be dependable, detail-oriented, and able to juggle priorities while staying calm and organized.
What You Will Do
- Welcome visitors, answer and direct calls, and help create a professional, friendly front-office experience.
- Manage and organize files, records, and sensitive documents.
- Track projects and transactions from start to finish.
- Coordinate calendars, meetings, travel, and communications.
- Prepare and submit expense reports.
- Support the team with day-to-day administrative needs, including preparing reports, presentations, and correspondence.
What We Are Looking For
- Experience as an Executive Assistant, Administrative Assistant, Receptionist, or in a similar support role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Outlook, Word, Excel, PowerPoint, and Teams.Comfortable managing multiple priorities and following through without needing constant direction.
- Experience in a legal, paralegal, contract-focused, or professional office environment is a plus.
- Professionalism, discretion, and the ability to handle confidential information.
Compensation & Benefits
Compensation is based on experience and qualifications. We offer a competitive benefits package, including:
- 401(k)
- Health insurance
- Medical FSA
- Paid vacation and personal time off
Position: Full-Time
Schedule: Monday–Friday, 8-hour shift, with occasional overtime
Location: In Person
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- Flexible spending account
- Health insurance
- Paid time off
Work Location: In person
