Top 48 Hr administrative assistant Jobs in Valley Stream, Ny

HR Administrative Assistant
International Shoppes LLC —Valley Stream, NY
- $30 an hour
- Full-time
- Background check
- Microsoft Excel
- Office
- Store discount
- Health insurance
Quick Apply
10d
HR Admin Support
DEPT OF ENVIRONMENT PROTECTION —Queens, NY
- $46,503 - $73,002 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Loan forgiveness
Human Resources Assistant
Gabriel Law Firm PC —Rockville Centre, NY
- $70,000 - $75,000 a year
- Full-time
- Administrative experience
- Recruiting
- Contracts
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Assistant - HR
Nomura —New York, NY
- $85,000 - $110,000 a year
- Mid-level
- Office
- 3 years
- Paid time off
- Parental leave
People Operations Administrative Coordinator
Cascade Drilling, LP —Mineola, NY
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant (Human Resources)
New York Southern District Court —New York, NY
- $47,546 - $77,343 a year
- Email
- Background check
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
Executive Assistant / HR Administrator
InfinityRx —Westbury, NY
- $60,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
3d
HR/Payroll Admin Support Specialist
Gabrielli Truck Sales —Hicksville, NY
- $50,000 - $75,000 a year
- Mid-level
- Office
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Asst. HR Coordinator
Agency DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $55,105 - $63,371 a year
- Full-time
- Microsoft Outlook
- Management
- High school
- Wellness program
- COVID-19 protective measures
Training Assistant
New York Psychotherapy and Counseling Center —Queens, NY
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- 403(b) matching
- Paid holidays
Quick Apply
Human Resources Assistant
Commonpoint —Little Neck, NY
- $22 - $25 an hour
- Part-time
- Bilingual
- Background check
- Office
Quick Apply
HR Operations Assistant
GrowNYC —New York, NY
- $52,000 - $55,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
- Disability insurance
- Health insurance
Talent Assistant
Milbank LLP —New York, NY
- $50,000 - $65,000 a year
- Overtime
- Hybrid work
- Administrative experience
- Bachelor's degree
- Data entry
HR Assistant
Green Top Farms —Brooklyn, NY
- $24 - $28 an hour
- Evenings as needed
- Hybrid work
- Spanish
- Google Workspace
- English
- Health insurance
- 401(k)
Quick Apply
People Team Assistant
Herbert Smith Freehills —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
2d
JR HR Assistant
Malca-Amit —New York, NY
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Office
- Bachelor's degree
- Disability insurance
- Health insurance
Human Resources Assistant
BRIXMOR PROPERTY GROUP —New York, NY
- $52,000 - $60,000 a year
- Full-time
- Research
- Office
- Data entry
Quick Apply
Human Resources Admin Assistant
The Viscardi Center —Albertson, NY
- $22 - $25 an hour
- Full-time
- Computer literacy
- Office
- Microsoft Office
- Health savings account
- Health insurance
Quick Apply
HR Executive Assistant
Albert Einstein College of Medicine —Bronx, NY
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
8d
HUMAN RESOURCES ASSISTANT
Stew Leonard's —East Meadow, NY
- $19 - $21 an hour
- Full-time
- 18 years or older
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
1d

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HR Administrative Assistant

International Shoppes LLC -
Valley Stream, NY

Quick Apply

Job Details

Full-time
$30 an hour
10 days ago

Benefits

Store discount
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Employee onboarding
Confidential information handling
Microsoft Excel
HR legal compliance
Administrative experience
Employee data management
Data management
HR compliance
Employment law in talent management
Productivity software
Onboarding process management

Full Job Description

International Shoppes is all about delivering the best service and product assortment to the traveling public since 1951.

We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. Our current locations include New York’s John F. Kennedy International Airport (JFK) in Terminals 1, 4, and 5; Washington Dulles International Airport (IAD) in Terminal B; Baltimore/Washington International Thurgood Marshall Airport (BWI) in Concourse A-B; Bradley International Airport (BDL) in Connecticut’s Main Terminal; and Houston’s George Bush Intercontinental Airport (IAH) in Terminals C & D.

As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network, including Daniel K. Inouye International Airport (HNL) in Honolulu, Kahului Airport (OGG) in Maui, and additional operations at JFK Terminal 4 with our business partner, ARI. Together, we are New York Duty Free.

This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. With a presence spanning major metropolitan hubs and world-renowned island gateways, we are excited about the future and the opportunities ahead for both our team members and the travelers we serve.

About the Role:

The HR Administrative Assistant plays a crucial role in supporting the human resources department by managing a variety of administrative tasks that ensure smooth and efficient HR operations. This position is responsible for maintaining employee records, partnering with the recruitment team, and assisting with onboarding and training activities. The role requires close collaboration with HR team members to facilitate communication between employees and management, ensuring compliance with company policies and legal requirements. The HR Administrative Assistant also handles confidential information with discretion and contributes to creating a positive work environment. Ultimately, this position supports the overall HR function by providing reliable administrative assistance that enables the department to focus on strategic initiatives.

Perks & Benefits:

Full - Time 40 hours/week
Benefits: Medical, Dental, Vision, 401K
Merchandise Discounts
Vacation / Personal / Sick time
Traveling opportunities
Great work environment

Responsibilities:

Contact applicants provided by the recruitment team to schedule airport badging appointments, with the Port Authority of NY & NJ.
Keep applicants informed of next steps in badging process, (i.e. fingerprinting appointments, SIDA classes, new hire orientation classes).
Submit all new airport ID applications, and process badge returns to Airport Administration Office in a timely manner.
Responsible for keeping track of all airport ID’s and expiration dates. Including obtaining copies of ID’s and scanning them into employees’ airport file in scanning system.
Maintain records of all airport ID renewal information.
Verify Customs Applications submitted by employees and submitting them to CHASE Office.
Conduct audits of airport ID badge information, employee federal I-9 forms, and employee parking logs.
Maintain and update employee records and HR databases (such as ADP) with accuracy and confidentiality.
Coordinate onboarding activities for new hires, including preparing orientation materials and facilitating introductions.
Respond to employee inquiries regarding HR policies and procedures in a timely and professional manner.
Organize and maintain physical and electronic filing systems for HR documents in DocRecord.
Assist in additional human resources duties as needed.

Education & Experience:

Minimum one (1) year HR administrative experience
Ability to work in fast-paced environment
Excellent Interpersonal Skills (examples are: active listening, verbal communication, assertiveness)
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR information systems (HRIS).
Excellent verbal and written communication skills.

Preferred Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience with applicant tracking systems (ATS) and payroll software.
Knowledge of federal and state employment laws and regulations.
Certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management - Certified Professional).
Demonstrated ability to handle sensitive and confidential information with discretion.

Requirements:

Must be detailed oriented
Ability to manage confidential information
Must present professional behavior and appearance while interacting with candidates and outside business partners
Proficient in MS Office
Team oriented / Team Player
Must pass airport security background check with Port Authority of NY & NJ
Travel between terminals and Airport Administration Building required

Skills:

The HR Administrative Assistant utilizes strong organizational and multitasking skills daily to manage employee records and coordinate onboarding processes efficiently. Communication skills are essential for interacting professionally with candidates, employees, and management, ensuring clear and respectful information exchange. Proficiency in HRIS and Microsoft Office tools enables the assistant to maintain accurate data and generate reports that support HR decision-making. Knowledge of employment laws and confidentiality practices ensures compliance and protects employee privacy. Additionally, problem-solving and interpersonal skills help the assistant address employee inquiries and contribute positively to the workplace culture.

To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough Port Authority Security background check prior to receiving any final offer of employment from International Shoppes.

*We are an Equal Employment Opportunity Employer*

M - F (8:00AM - 4:30PM EST)

Quick Apply

Refine Your Search

hr administrative assistant jobs in valley stream, ny

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