Administrative & Accounting Assistant
BA Carts is seeking a dependable, organized, and detail-oriented Administrative & Accounting Assistant to support our day-to-day office operations.
This position combines administrative support, vehicle title processing, data entry and review, customer and vendor communication, and accounting-related responsibilities. The ideal candidate is comfortable managing multiple priorities, working with detailed information, and learning new systems and processes.
Primary Responsibilities
- Process vehicle title paperwork accurately and in compliance with Ohio requirements
- Coordinate title transfers, registration documentation, and related paperwork
- Answer incoming phone calls and assist with general office communication
- Perform accurate data entry across multiple business systems
- Review documents, reports, and transactions for accuracy and completeness
- Maintain organized electronic and physical records
- Assist with general office functions and administrative support
- Communicate with customers, vendors, financial institutions, and other outside contacts
- Prepare spreadsheets, reports, and business documents
- Assist with payroll processing
- Support accounts payable and accounts receivable functions
- Record and reconcile bank deposits
- Assist with payment processor and e-commerce transaction reconciliation
- Assist with online sales and inventory-related accounting records
- Perform account reconciliations and support month-end processes
- Maintain supporting documentation for accounting transactions
- Obtain and maintain an Ohio Notary Public commission, or currently hold an active commission
- Notarize documents as required
- Assist with special projects and ongoing improvements to office and business processes
Qualifications
- Previous administrative, office, bookkeeping, accounting support, dealership, or similar experience preferred
- Strong organizational and time-management skills
- Exceptional attention to detail and accuracy
- Comfortable working with numbers and financial information
- Experience with data entry and document review
- Strong computer skills and ability to learn new software
- Proficiency with Microsoft Excel, Microsoft 365, and Google Sheets
- Experience with QuickBooks preferred
- Experience with accounts payable, accounts receivable, payroll, or reconciliations is a plus
- Experience processing vehicle titles preferred
- Current Ohio Notary Public commission preferred, or willingness to obtain one after hire
- Professional written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving skills and ability to recognize discrepancies
- Dependable, self-motivated, and able to work both independently and as part of a team
Why Join BA Carts?
BA Carts offers the opportunity to become an important part of the day-to-day operations of a growing company. This position works across several areas of the business, including office administration, vehicle sales and title processing, accounting support, retail operations, and our nationwide e-commerce business.
We are looking for someone who wants a long-term position, enjoys learning different areas of the business, and takes pride in accurate, organized work.
Application Instructions
To ensure every application receives proper consideration, all applications must be submitted through Indeed.
Please do not visit or call our location regarding this position. We are accepting applications online only. Qualified candidates selected for an interview will be contacted directly.
Job Type: Full-time
Pay: From $18.00 per hour
Physical Setting:
Experience:
- QuickBooks: 1 year (Preferred)
Work Location: In person
