Top 15 Human resource / payroll systems support coordinator Jobs in Vancouver Wa

Executive Assistant & Business Operations Coordinator
SphereMD —Vancouver, WA
- $75,000 - $85,000 a year
- Full-time
- 5 years
- Research
- Mid-level
- Free parking
- Paid holidays
Quick Apply
Jr. HRIS Administrator
DaBella —Hillsboro, OR
- Full-time
- Oracle
- Mid-level
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
1h
Human Resource Recruitment Coordinator
All Ways Caring HomeCare —Vancouver, WA
- $22 - $24 an hour
- Full-time
- Background check
- Administrative experience
- High school diploma or GED
- 401(k)
- Tuition reimbursement
Payroll Coordinator
Parametrix —Portland, OR
- $70,000 - $90,000 a year
- Hybrid work
- Microsoft Word
- Finance
- Continuous improvement
- Profit sharing
- Paid holidays
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HR Coordinator
KINGS WAY CHRISTIAN SCHOOLS —Vancouver, WA
- $23.83 - $30.80 an hour
- Part-time
- Background check
- School experience
- Mid-level
- 403(b) matching
- AD&D insurance
6d
HRIS Coordinator
DaBella —Hillsboro, OR
- Full-time
- Office
- Administrative experience
- In-person
- Health savings account
- Paid holidays
Quick Apply
7d
Human Resources Generalist
Gaylord Industries —Tualatin, OR
- $75,000 - $85,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Employee Benefits Associate II - 1.0 FTE - Finance Department
Portland Public Schools Oregon —Portland, OR
- $78,374 - $93,583 a year
- Weekends as needed
- School experience
- Word processing
- Mid-level
- Disability insurance
- Health insurance
8d
HR Coordinator - Intake
The Caputo Group —Portland, OR
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Assistant Director of Training
Local 290 Training Center —Tualatin, OR
- $3,571.60 a week
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
Budget Coordinator
Clackamas County —Oregon City, OR
- $69,125 - $87,367 a year
- 8 hour shift
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
1d
Emergency Management Response Cadre 2026
AC Disaster Consulting —Portland, OR
- $41,600 - $114,400 a year
- Temporary
- Hospital
- Computer literacy
- Data analysis skills
Quick Apply
Department System Manager - 1.0 FTE - Budget Department
Portland Public Schools Oregon —Portland, OR
- $108,040 - $129,005 a year
- Weekends as needed
- School experience
- Google Workspace
- Word processing
- Disability insurance
- Health insurance
8d

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Executive Assistant & Business Operations Coordinator

SphereMD -
Vancouver, WA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

Free parking
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Snacks provided
401(k) matching
Flexible schedule

Qualifications

Confidential information handling
Executive administrative support
Research
Computer management
HR systems
Desktop applications
Managing projects
Microsoft 365 support
Productivity software
Office management
Desktop administration

Full Job Description

Description:

Position Summary

SphereMD is seeking a highly organized, proactive, and resourceful Executive Assistant to serve as a strategic partner to the Chief Operating Officer. This is not a traditional administrative support role. The Executive Assistant serves as a central coordinator across operations, technology, project management, board administration, office management, and executive support functions.

The ideal candidate thrives in a fast-paced environment, exercises sound judgment, anticipates needs before they arise, and is comfortable managing multiple priorities while interacting with leaders across the organization. This position plays a critical role in ensuring organizational efficiency, accountability, and operational continuity.

Key Responsibilities

Executive Support & COO Partnership

Manage the COO's calendar, appointments, meetings, and scheduling priorities
Serve as gatekeeper for the COO's time and attention
Manage executive communications and correspondence
Conduct research and prepare materials for strategic initiatives
Support the COO during business travel and other company initiatives
Maintain confidentiality regarding sensitive business and personnel matters
Anticipate needs and proactively resolve issues before they become problems

Project Management & Leadership Support

Monitor deliverables and deadlines for managers and direct reports to the COO
Maintain accountability systems and follow up on outstanding action items
Provide project coordination and administrative support for strategic initiatives
Assist managers with troubleshooting, process improvement, and organizational needs
Audit deliverable trackers and status updates
Coordinate cross-functional projects and ensure timely completion of assigned work

Board, Shareholder & Corporate Governance Support

Coordinate quarterly board meetings and shareholder meetings
Manage board communications and meeting logistics
Prepare meeting agendas, board packets, and supporting documentation
Coordinate signatures and execution of corporate actions and resolutions
Organize and maintain board records and governance documentation
Partner with Accounting on preparation and distribution of financial materials

Meeting Management

Schedule and coordinate management meetings and departmental check-ins
Prepare agendas and supporting materials
Record meeting minutes and track action items
Coordinate follow-up activities and ensure completion of assigned tasks

Office Administration & Business Operations

Coordinate certain office vendors and service providers
Maintain storage unit agreements and related records
Assist with office organization and operational improvements
Support company-wide administrative needs and special projects
Provide support to visitors, vendors, and external partners

Corporate Compliance & Entity Management

Coordinate annual corporate filings and compliance requirements
Manage business registrations and renewals
Support company insurance renewals
Assist with contract, lease, and agreement administration
Coordinate trademark renewals and regulatory registrations
Maintain corporate records and compliance documentation

Information Technology Administration

Serve as the primary internal administrator for a variety of business systems including:

Microsoft 365 Administration
User account management
Licensing administration
Distribution groups and shared mailboxes
SharePoint administration
Microsoft Forms administration
Troubleshooting and user support
Phone System Administration
User setup and configuration
Device management and provisioning
Business Systems Administration
QuickBase
Caspio
Sedna
Synology
Westfax
Paylocity backup administration
User onboarding and offboarding support
Desktop and workstation setup
Software installation and maintenance
File management and system organization

Travel & Event Coordination

Coordinate company travel arrangements including airfare, lodging, transportation, and itineraries
Support planning and execution of marketing and business travel
Maintain executive travel records and itineraries
Coordinate company meetings, events, and special functions
Assist with corporate event planning and logistics

Financial & Administrative Support

Manage payroll approval workflows for designated departments
Review and approve PTO requests as delegated
Assist with executive expense reconciliation and documentation
Coordinate administrative support with Accounting and Finance

Human Resources Support

Provide backup support for recruiting platforms and hiring processes
Assist with candidate coordination and interview scheduling
Support onboarding and administrative HR processes
Serve as a backup resource for payroll-related administrative tasks
Partner with HR on office administration and employee support initiatives

Requirements:

Required Qualifications

5+ years of experience supporting senior executives, business leaders, or owners
Strong project management and organizational skills
Demonstrated experience managing multiple priorities simultaneously
Excellent written and verbal communication skills
Advanced Microsoft Office and Microsoft 365 proficiency
Experience administering business software platforms and technology systems
Strong attention to detail and follow-through
Ability to handle confidential information with discretion
Exceptional problem-solving and critical-thinking skills

Preferred Qualifications

Experience with SharePoint administration
Experience with Quickbase, Caspio, Salesforce, Sedna, or similar business platforms
Experience supporting board meetings or corporate governance activities
Experience with office management and vendor administration
Experience in healthcare, professional services, maritime, or operationally complex environments

Success Factors

The successful candidate will:

Take ownership without requiring constant direction
Anticipate needs before they become urgent
Maintain exceptional organization and follow-through
Build strong relationships across departments
Balance competing priorities effectively
Demonstrate professionalism, discretion, and sound judgment
Act as a trusted partner to leadership while supporting the broader organization

What’s in it for you?

A stable, growing company that wants to invest in you for the long haul!
Professional office space with free gym and free parking.
Flexible scheduling to help you balance your work and personal life.
Excellent benefits to keep you healthy with a choice of three medical plans, alternative care, and dental insurance.
Generous Paid Time Off and Paid Holidays – work your way up to 5 weeks of PTO a year!
401k Retirement Plan with Employer Matching to help you achieve your retirement goals.
An open, honest, and inclusive environment where you can be a part of the solution.
Perks such as a casual dress code, free snacks, and fun!

Key Information

This position will work out of our Vancouver, WA office. This is a fulltime role, working 40 hours per week, Monday – Friday with flexible hours and a salary range of $75,000-$85,000 per year, depending on experience. This position RARELY calls for working outside of scheduled working hours. This is not a remote position.

Quick Apply

Refine Your Search

human resource / payroll systems support coordinator jobs in vancouver wa

Executive Assistant & Business Operations Coordinator

Jr. HRIS Administrator

Human Resource Recruitment Coordinator

Payroll Coordinator

HR Coordinator

HRIS Coordinator

Human Resources Generalist

Employee Benefits Associate II - 1.0 FTE - Finance Department

HR Coordinator - Intake

Assistant Director of Training

Budget Coordinator

Emergency Management Response Cadre 2026

Department System Manager - 1.0 FTE - Budget Department

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