Top 239 Administration Jobs in Vermont

Director of Administration-Vermont Network Against Domestic and Sexual Violence
Gallagher, Flynn & Company —Waterbury, VT
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Office
- Contracts
- Senior level
- Paid jury duty
- Paid holidays
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Office Administrator
Renewal by Andersen of Vermont —White River Junction, VT
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
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Administrative Assistant
ChanceLight Behavioral Health, Therapy, & Education —Essex Junction, VT
- From $23 an hour
- Part-time
- School experience
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
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Admin Asst to Exec Leaders (hybrid- Burlington, VT)
Aon Corporation —Burlington, VT
- $60,000 - $85,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Databases
- Commuter assistance
- Health savings account
Administration Manager
Windham County Humane Society —Brattleboro, VT
- $22 - $24 an hour
- Part-time
- Background check
- Google Workspace
- Customer service
- 401(k)
- Paid time off
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13d
Adult - Receptionist (89 Main)
Counseling Service of Addison County, Inc. —Middlebury, VT
- $20 an hour
- Online Application
- Background check
- Word processing
- Office
- Wellness program
- Disability insurance
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Administrative Assistant - Enrollment Management
Landmark College —Putney, VT
- $18 - $24 an hour
- Weekends as needed
- Word processing
- Computer literacy
- Office
- Health savings account
- Relocation assistance
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Executive Office Manager
City of Barre —Barre, VT
- $25 - $30 an hour
- Full-time
- Writing skills
- Research
- Office
- Health savings account
- Health insurance
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8d
Operations Coordinator
Janitronics —Burlington, VT
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
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Inn - Housekeeping, Front Desk, Breakfast Server
Mad River Barn —Waitsfield, VT
- $18 - $22 an hour
- Part-time
- Serving
- Hotel
- Computer skills
- Health insurance
- Paid time off
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7d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
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2d
Receptionist Security Officer (Part Time)
Premium Investigations LLC —Essex Junction, VT
- $22.50 - $23.00 an hour
- Part-time
- 18 years or older
- Customer service
- English
- Paid holidays
- Disability insurance
9d
Scheduling Coordinator
Robert Half —Williston, VT
- $49,000 - $56,000 a year
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Dental insurance
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1d
Health Club Desk Attendant
The Quechee Club —Quechee, VT
- From $18 an hour
- 8 hour shift
- Background check
- Sanitation
- High school diploma or GED
- Employee discount
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10h
Spa Receptionist - Part Time
Castle Hill Resort & Spa —Proctorsville, VT
- $18 - $20 an hour
- Part-time
- In-person
- Entry level
- Health insurance
- Paid time off
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10d
Supervisor - Front Desk
Rutland Mental Health Service, Inc. —Rutland, VT
- $52,500 - $60,000 a year
- HIPAA
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
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Office Assistant
Culligan Water Technologies —Colchester, VT
- $19 - $23 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
- Paid time off
Quick Apply
Administrative Services Coordinator II
State of Vermont - Department of Corrections —Springfield, VT
- $27.60 - $42.41 an hour
- Multiple hires
- Mid-level
- Office
- Administrative experience
- Wellness program
- Paid holidays
10d
Administrative Assistant and Dog Walking
Sarah’s Dog Walking & Pet Sitting —Montpelier, VT
- $23 - $30 an hour
- Part-time
- Hybrid work
- Ability to walk for extended periods
- Administrative experience
- Communication skills
- Flexible schedule
Quick Apply
8d

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Director of Administration-Vermont Network Against Domestic and Sexual Violence

Gallagher, Flynn & Company -
Waterbury, VT

Quick Apply

Job Details

Full-time | PRN
$60,000 - $80,000 a year

Benefits

Paid jury duty
Paid holidays
Disability insurance
Health insurance
Flexible spending account
Cell phone reimbursement
Work from home

Qualifications

Meeting minutes
Office supply management
Correspondence management
Confidential information handling
Office activity coordination
Database systems
IT user and group management
IT operations
Facilities management
IT strategy planning
Donor thank you note management
NetSuite
Executive administrative support
Collaboration with board members
Mail distribution
Grant compliance monitoring
Purchase order management
Meeting scheduling
Hiring
Vendor compliance management
Records management
Contractual compliance checks
Mail management
Compliance reporting for grants
User support
Compliance documentation
Fundraising
Vendor relationship management
Personnel administration
Contracts

Full Job Description

Job Title: Director of Administration

Reports to: Co-Executive Director

Type: Full-Time (40 hours/week), Exempt

Website: https://vtnetwork.org/

Location: Waterbury, VT

Work-model: Hybrid, mix of on-site and work from home

Compensation: $60,000-$80,000

About Our Organization

The Vermont Network Against Domestic and Sexual Violence is Vermont's leading voice working to end domestic and sexual violence. Founded in 1986, we are a statewide nonprofit membership organization that supports and coordinates a coalition of independent community-based programs serving survivors across Vermont. Together with our member organizations, we work to ensure that survivors have access to compassionate advocacy, safety, and resources in every corner of the state.

Position Overview
The Director of Administration is responsible for maintaining and enhancing organization’s administrative systems to support its mission and operational effectiveness. This role reports to the Co-Executive Director and provides comprehensive administrative support to the Co-Executive Directors and Board of Directors, oversees vendor contact management processes, handles office facilities management, develops and maintains systems to address organizations’ technology needs.

Key Responsibilities

Executive Support to Board of Directors

Provide and administer effective system for scheduling meetings, distributing agendas in accordance with the policy requirements for the Co-Executive Directors and Board Executive Committee.
Assemble and distribute Board packets and materials.
Attend all board meetings and take minutes. Attend Executive Committee meetings at the request of the Co-Executive Directors and take minutes.
Maintain all board files in a shared file with appropriate permissions based on user.

Information Technology

In partnership with Co-Executive Director, establish an annual technology plan to address short and long-term technology needs of the organization.
Function as the primary contact for managed information technology services and manage internal technology projects.
Serve as primary administrator for Microsoft office suite.
Maintain technology systems in office including projectors, printers, phone system, and other tools utilized by all staff.
Create and maintain a system to monitor and replace computers and other technologies.
Administer changes to technology systems and ensure that staff have access to training to build capacity and minimize risk.

Development and Fundraising Support

Maintain and implement gift acceptance and acknowledgement policy.
Serve as primary administrator of donor database and manage confidential information with discretion.
Maintain database of donors and donations and provide periodic reporting at the request of the Executive Director.

Contract Management

Oversee all aspects of vendor contract management to ensure compliance and clear audit records and ensure timely renewals.
Develop and maintain vendor, stipend and other contract templates as needed to ensure grant & legal compliance.
Collaborate with appropriate staff members across the organization to proactively manage contracts, amendments and renewals.
Send W9 forms to vendors.
Generate purchase orders to track contracts in NetSuite.

Office and Facilities Management

Develop and maintain a system for managing all aspects of office facilities including inventories of all office equipment and supplies.
Monitor and address space and facility needs, including serving as primary point of contact with landlord and property manager.

Administrative Support for Hiring Processes and New Employees

Collaborate with hiring teams to post all hiring notices.
Serve as primary point of contact for employment candidates for the purposes of applications, interviews and correspondence.
Support new employees to enroll in benefits, complete required tax documentation, set up office space and access technology.

General Administration

In partnership with Co-Executive Director, conduct annual administrative needs assessment with staff.
Maintain internal email distributions lists (email, google groups).
Maintain directory of Member Organizations.
File lobbying reports with Secretary of State’s Office to maintain compliance.
Attend to all mailing needs (pick up and outbound mail) of the organization including post office box.

Benefits & Perks

Comprehensive Health Insurance
Life & Disability Insurance
Flexible Spending Accounts: $500 annual employer contribution for eligible health expenses
401(k) access after three months, with quarterly employer contributions
4 weeks of vacation annually
96 hours of sick leave per year, with generous carryover
11 floating paid holidays to honor the days that matter most to you
Paid leave for family and medical needs, jury duty, bereavement, and military service
Longevity Leave: one month of paid leave after five years of service
Up to $100/month cell phone reimbursement
Mileage and travel reimbursement for work-related expenses

The Vermont Network strives to build a diverse and inclusive community. We believe that in order to support our Member Programs in their efforts to meet the needs of survivors and change the ways in which their communities think about and address domestic and sexual violence, we as an organization must honor the cultures, beliefs, and values of those we serve, and to foster and environment of mutual respect, acceptance and equal opportunity.

We are committed to building and maintaining a multi-cultural and diverse work environment which reflects diversity that exists among the people of Vermont. The Vermont Network Against Domestic and Sexual Violence does not discriminate on the basis of race, gender, sexual orientation, religion, age, ability, or national origin.

Gallagher, Flynn, & Company, LLP has been retained to conduct this search. Interested candidates may apply by sending a resume and cover letter. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted.

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Refine Your Search

administration jobs in vermont

Director of Administration-Vermont Network Against Domestic and Sexual Violence

Office Administrator

Administrative Assistant

Admin Asst to Exec Leaders (hybrid- Burlington, VT)

Administration Manager

Adult - Receptionist (89 Main)

Administrative Assistant - Enrollment Management

Executive Office Manager

Operations Coordinator

Inn - Housekeeping, Front Desk, Breakfast Server

Military Service - U.S. Air National Guard, Administration

Administrative Coordinator

Receptionist Security Officer (Part Time)

Scheduling Coordinator

Health Club Desk Attendant

Spa Receptionist - Part Time

Supervisor - Front Desk

Office Assistant

Administrative Services Coordinator II

Administrative Assistant and Dog Walking

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