Top 17 Special events coordinator Jobs in Vero Beach Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
12d
Sales Coordinator
Kimpton Hotels & Restaurants —Vero Beach, FL
- $20 an hour
- Weekends as needed
- Bachelor's degree
- Contracts
- Typing
- Health insurance
- Dental insurance
Quick Apply
Licensing Coordinator
Devereux —Port Saint Lucie, FL
- Full-time
- Background check
- Mid-level
- Experience working with children
11d
Licensing Coordinator
Communities Connected for Kids (CCK) —Port Saint Lucie, FL
- $47,000 - $49,000 a year
- Full-time
- Background check
- Mid-level
- Experience working with children
11d
Marketer / Community Outreach Coordinator
Living Waters Wellness —Fort Pierce, FL
- $0.17 - $0.20 an hour
- Part-time
- Surgery
- Clinic
- Entry level
Quick Apply
Enrollment and Student Communication Coordinator
Indian River State College —Fort Pierce, FL
- From $43,005.22 a year
- Weekends as needed
- Spanish
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Lead Attendant, Facilities & Event Operations (Full-Time)
Major League Baseball —Vero Beach, FL
- Extended hours
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
Gate Attendant (Part-Time)
Major League Baseball —Vero Beach, FL
- Part-time
- Background check
- Leadership
- Communication skills
Quick Apply
HUMAN SERVICES PROGRAM ANALYST - 64082329
The State of Florida —Fort Pierce, FL
- $34,000 - $38,000 a year
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- Dental insurance
Early Childhood Coordinator
Calvary Port St Lucie Inc —Port Saint Lucie, FL
- Weekends as needed
- Classroom
- CPR Certification
- Inventory management
Tennis Shop Coordinator
The Moorings Club Inc —Vero Beach, FL
- Weekends as needed
- Word processing
- Computer literacy
- Merchandising
Operations Attendant (Part-Time)
Major League Baseball —Vero Beach, FL
- Part-time
- Ability to lift 50 pounds
- Leadership
- Communication skills
Quick Apply
Party Coordinator
Urban Air Adventure Parks —Port Saint Lucie, FL
- Evening shift
- Communication skills
- Entry level
NURSING PROGRAM SPECIALIST - 64082769
The State of Florida —Vero Beach, FL
- $61,200 a year
- Full-time
- Background check
- School experience
- Nursing
- Paid holidays
- Dental insurance
4d
Lead Operations Attendant (Part-Time)
Major League Baseball —Vero Beach, FL
- Part-time
- Background check
- Management
- Mid-level
Quick Apply

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Sales Coordinator
Kimpton Hotels & Restaurants —Vero Beach, FL
Type, answer telephones, send correspondence, etc. You value customer service and have a genuine approach to helping guests!
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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

special events coordinator jobs in vero beach fl

Executive Administrator

Sales Coordinator

Licensing Coordinator

Licensing Coordinator

Marketer / Community Outreach Coordinator

Enrollment and Student Communication Coordinator

Lead Attendant, Facilities & Event Operations (Full-Time)

Gate Attendant (Part-Time)

HUMAN SERVICES PROGRAM ANALYST - 64082329

Early Childhood Coordinator

Tennis Shop Coordinator

Operations Attendant (Part-Time)

Party Coordinator

NURSING PROGRAM SPECIALIST - 64082769

Lead Operations Attendant (Part-Time)

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