Distribution Administrative Assistant
About Us
Founded in 1959, Delaware Valley Floral Group (DVFG) has grown from a small family business into one of the nation’s largest floral distribution companies. For more than six decades, we’ve delivered premium fresh flowers and floral supplies to retail florists, event designers, and supermarkets across the country.
We aim to be our customers’ most valuable supplier — and we believe our employees are the key to making that happen.
About the Role
The Distribution Administrative Assistant provides critical administrative and operational support to the Last Mile Operations team. This role serves as a key point of contact for drivers, customers, and internal departments while helping ensure efficient distribution operations, accurate reporting, effective communication, and timely completion of daily administrative processes.
What You’ll Do
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Support daily distribution and transportation operations through administrative coordination and reporting.
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Prepare, maintain, and distribute operational, staffing, training, and performance reports using tools such as Smartsheet.
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Coordinate driver and support staff onboarding processes, ensuring timely completion of documentation and onboarding milestones.
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Serve as a point of contact for drivers and customers by answering questions, providing operational support, and resolving issues.
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Assist with invoice research, billing inquiries, shipment tracking, and delivery status updates.
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Maintain accurate payroll and timekeeping records and support compliance with payroll deadlines.
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Manage fleet and operational supply inventories, including driver equipment, fuel cards, office supplies, and safety materials.
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Partner with Operations, Customer Service, Accounting, Transportation, and other departments to improve communication, resolve issues, and support business objectives.
Work Environment & Physical Requirements
This role is performed in a fast-paced distribution environment and requires the ability to sit, stand, walk, and use standard office equipment throughout the workday. The position may require occasional lifting of office or operational supplies with or without reasonable accommodation.
Compensation & Benefits
The expected hourly range for this position is listed above. Actual compensation will depend on skills, experience, qualifications, and geographic location.
We also offer:
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Health, dental, and vision insurance
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401(k) retirement plan with company match
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Short- and long-term disability benefits, life insurance, and other supplemental benefit offerings
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Flexible Spending Accounts
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Paid time off, sick time, and paid holidays
Other Information
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Onsite position
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Schedule: Monday–Friday, 6:00 AM until completion of daily responsibilities
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Additional days, hours, or schedule adjustments may be required based on holidays, business needs, or increased workload
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No regular travel required
What You’ll Bring
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High school diploma or equivalent required; additional education in business, logistics, or a related field is a plus
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Previous administrative, logistics, transportation, distribution, or operations support experience preferred
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Strong written and verbal communication skills
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Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Smartsheet
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Experience with Paycom or similar payroll and timekeeping systems preferred
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Familiarity with transportation management systems and shipment tracking processes is a plus
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Strong organizational skills with exceptional attention to detail and accuracy
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Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment
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Ability to collaborate effectively across departments and build positive working relationships
Equal Employment Opportunity Statement
We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic.
