This position is on the Supervisory schedule and works 12 months per year.
Selection Procedure
Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission. Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates.
**This recruitment will establish an eligibility list valid for 6 months to fill current and future vacancies**
Under the direction of the Director of Extended Student Services, plan, organize, and assist in the supervision of the District's Extended Student Services (ESS) program; implement, coordinate, and monitor new operations and program changes; administer ESS staff development in-service program(s) for assigned staff; train, supervise, and evaluate the performance of assigned personnel.
- Supervise the overall day-to-day functions of the ESS Department ensuring implementation of program objectives. E
-
Routinely visit school sites to verify adherence to appropriate federal, state, and local laws and regulations related to before/after school childcare programs; prepare detailed reports for program operations. E
-
Supervise and evaluate the performance of assigned staff and recommend personnel actions; interview, select, and train employees; address complaints and resolve problems. E
-
Plan, develop, and conduct professional growth in-service training, orientation training, staff meetings, and disaster preparedness. E
-
Participate in planning, developing, and administering the department budget and financial plans. E
-
Establish and maintain appropriate purchasing procedures and tracking methods. E
-
Develop and maintain customer service relations with internal and external stakeholders. E
-
Communicate with other administrators, personnel, and outside organizations to coordinate activities and programs, and exchange information; resolve issues and conflicts; develop policies and procedures to encourage effective and efficient management controls. E
-
Communicate with parents and community agencies regarding various aspects of the ESS program. E
-
Develop and supervise the use of technology in ESS operations; identify, recommend, and assist with implementing new system applications as required to improve efficiency and productivity. E
-
Participate in district committees such as disaster team, strategic planning, preschool articulation, youth employment, risk management and health services. E
-
Stay abreast of best practices, laws, regulations, policies, and emerging technologies related to childcare operations and communicate to appropriate department personnel.
-
Assume responsibility for operating the ESS program in the absence of the Director.
-
Perform related duties as assigned.
At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.
EDUCATION AND EXPERIENCE:
Associate's degree or higher in Early Childhood Education, Child Development or a closely related field, and five (5) years of responsible supervisory level experience in a school district before/after school childcare program. Additional education or years of experience may be substituted to meet the minimum qualifications.
LICENSES AND OTHER REQUIREMENTS:
Valid certifications provided by American Heart Association, American Red Cross or District approved provider for First Aid, Adult/Child CPR and AED. Online certifications will be accepted from these vendors as long as a hands-on skills assessment is completed. Recertification to maintain current/valid status is a condition of employment.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Applicable laws, codes, regulations, policies, and procedures pertaining to before/after school childcare programs.
Organizational development principles and practices.
Budget preparation and control.
Oral and written communication skills.
Principles and practices of administration, supervision, and training.
Interpersonal skills using tact, patience, and courtesy.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Letter and report writing techniques.
Computer operation and assigned software.
Safe practices in classroom activities.
Child development principles and practices.
Requirements of maintaining a children's center in a safe, clean, and orderly condition.
ABILITY TO:
Plan, organize, and supervise ESS operations for the District.
Analyze situations accurately and adopt an effective course of action.
Provide leadership and direction in the before/after school childcare program.
Work independently with little direction.
Prioritize and schedule work.
Prepare comprehensive narrative and statistical reports and maintain records.
Interpret, apply, and explain rules, regulations, policies, and procedures.
Train, supervise, and evaluate the performance of assigned staff.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Communicate effectively, both orally and in writing.
Maintain current knowledge of program rules, regulations, requirements, and restrictions.
Work confidentially with discretion.
LICENSES AND OTHER REQUIREMENTS:
A valid and appropriate California driver's license and availability of a private vehicle.
Valid certifications provided by American Heart Association, American Red Cross or District approved provider for First Aid, Adult/Child CPR and AED is desirable. Online certifications will be accepted from these vendors as long as a hands-on skills assessment is completed.
WORKING CONDITIONS:
ENVIRONMENT:
Indoor work environment.
Driving a vehicle to conduct work at various District sites.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information and make presentations.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Kneeling, bending at the waist or crouching.
Reaching overhead, above the shoulder, and horizontally, to retrieve and store files and supplies.
Lifting, carrying, pushing, or pulling moderately heavy objects.
HAZARDS:
Contact with blood or other body fluids from ill or injured children.
Contact with dissatisfied or abusive individuals.
DISTINGUISHING CHARACTERISTICS:
Extended Student Services Operations Supervisor – The ESS Operations Supervisor plans, organizes, and assists in the implementation, coordination, and supervision of the District's ESS program.
Extended Student Services Supervisor – The ESS Supervisor plans and coordinates the operations and supervision of an ESS program at a school site.
